Attch 1 - SOO USAFA Off Base Cadet Lodging_REVIEWED FINAL (1)_Signed.pdf

STATEMENT OF OBJECTIVES

UNITED STATES AIR FORCE ACADEMY (USAFA)

CADET OFF BASE LODGING & FACILITIES

1.0 Scope of Work

1.1 Background. USAFA currently has a need to house some portion of the Cadet Wing off the installation in order to create swing space within the cadet dormitories. To support this need, USAFA seeks to set up agreements with multiple off-base lodging facilities.

1.2 Place of Performance. The contractor shall provide quality lodging and a secure facility that is within a 10-road mile vehicle commute of USAFA as measured from the USAFA Airfield. The 10-road mile vehicle commute radius is being incorporated in order to meet safety/transportation requirements for the cadets.

1.3 The contractor shall furnish all resources (including, but not limited to, facilities, furniture, equipment, supplies, and a minimum of continental breakfast) and incidental services to provide lodging accommodations meeting normal commercial standards.

1.4 Should the number of required rooms change during the period of performance, USAFA will be required to provide the contractor notice that aligns with the contractor’s commercial standard cancellation policy.

2.0 Lodging

2.1 The contractor shall provide climate controlled double room with a minimum of two

(2) queen beds per room. The contractor shall provide a master key to the USAFA designated representative for all guest rooms utilized by USAFA within the facility.

2.1.1 Rooms shall be constructed and furnished to provide good light and sound reduction. All piping and wiring must be enclosed.

2.1.2 All finishes (walls and ceilings) should be free from damage, scars, marks, dirt, and dust. Vent and surrounding finishes must be free of dirt and dust.

2.1.3 Ceiling and walls shall be finished in paint or wall covering.

2.1.4 All floors in living and sleeping areas have clean, serviceable covering.

2.1.5 All windows shall provide room darkening drapes, shades, or blinds. Secure from outside entry.

2.1.6 Sufficient electrical outlets shall be available. All electrical cords, bulbs, lights, and switches shall be operational and free from defect.

2.1.7 All entrance doors to room shall have interior doors with security locks, either deadbolt or double locks. Each room occupant shall be provided with a room key.

All doors shall be free from holes, dents, or other physical defects. Each door shall have visitor view capability.

2.1.8 Smoke and fire protection systems must be installed and meet Federal, State, and local fire codes.

2.1.9 All rooms shall have an emergency exit route posted in a visible location, either on the door or on the wall next to the door.

2.1.10 Each room must have an individual bathroom that has a shower or bathtub, sink, and a flushable toilet. Bathrooms must be constructed to provide convenient sanitary facilities. Wash basin and shower tub areas shall have a vanity table, a large (minimum 18” x 30”) lighted mirror, stopper device, soap dish, towel bars/hooks, and grounded electrical outlets conveniently located for use of electrical razors, hair dryers, etc. Loose, missing, or badly worn/damaged wall tiles, fixtures or accessories are unacceptable. The fixtures controlling the flow of water must not be cracked or leaking and shall operate properly to maintain constant adequate flow and temperature without sudden surges or temperature changes. Bathrooms must have a working exhaust fan. The shower or shower/tub combination shall have shower door or curtains.

2.1.11 All rooms shall have a desk/workstation with chair, microwave, coffee maker and mini refrigerator.

2.2 Provide a double set of bath towels, washcloths, hand towels, soap, shower mats, bath mats, and any other amenities such as shampoo, conditioner, lotion, mouthwash, body wash, etc., that is supplied to regular hotel guests.

2.2.1 The contractor shall provide room cleaning and linen service at least twice weekly (on a 3 day rotation) for each occupant which shall consist of cleaning of the room and bathroom, changing linen to each room, collecting and removing soiled linen.

2.2.2 The contractor shall provide a schedule of days/times when Cadet rooms shall be serviced to allow deconfliction of cleaning schedule with any Cadet online class time. The contractor shall met the cleaning and linen service schedule to within 30 minutes of the scheduled time.

2.2.2.1 The contractor shall not enter rooms with a DO NOT DISTURB or similar signage displayed on doors of rooms occupied by USAFA personnel.

2.2.2.2 Contractor requiring access to any room occupied by USAFA personnel must pre-arrange access with the USAFA designated representative. (Designated representative contact information shall be provided to management).

2.3 The contractor shall provide coin operated laundry within the facility to provide the opportunity for each occupant to wash their laundry.

2.4 The contractor shall provide telephone and internet services (wired and wireless).

Minimum wireless (Wi-Fi) internet and wired internet capabilities/bandwidth will be 100

MBPS.

2.5 The contractor shall provide additional secure space so USAFA may place a printer for the sole use of USAFA personnel and cadet residents.

3.0 Security, Safety, Fire prevention Plan

3.1 Video surveillance monitoring/footage is “for official use only” and shall not be used or disclosed for any purposes outside of this agreement unless authorized by the USAF.

3.1.1 Contractor shall submit a security, safety, fire prevention plan with their quote that includes Government notification procedures as well as addresses the following requirements:

3.1.1.1 Operational electronic surveillance of the hotel property with recording capability. At a minimum, all entrances, exits, and the hotel lobby shall be covered by security cameras and provide a clear view of all areas used by the U.S. Air Force personnel (e.g., lounge, check-in, smoking area, etc.).

3.1.1.2 Contractor shall monitor security at the facility by utilizing either onsite security personnel or front desk personnel whose duties will include monitoring the electronic surveillance system.

3.1.1.3 Any external access to rooms other than main entry shall be secured to prevent use.

3.1.1.4 Guest room windows and sliding doors shall not open more than six inches.

4.0 Personnel

4.1 Program Manager. Upon award of the blanket purchase agreement, the awardee (i.e., contractor) shall identify and provide to the contracting officer a single point of contact to manage the agreement and to address agreement administration issues. This individual shall be the contractor's primary contract manager. The contractor shall identify at least one alternate to act in this person's absence. The primary program manager and any alternate shall have full authority to act on behalf of the contractor.

The contractor shall update this information as changes occur.

5.0 Additional Payments

5.1. The contractor shall not seek payment or take any collection efforts against the Cadet or USAFA staff personnel for any service covered under this agreement. The government shall not be responsible for any miscellaneous charges incurred by the Cadets or USAFA staff personnel. The contractor shall inform each Cadet and USAFA staff personnel of those miscellaneous services not covered by this agreement, such as personal telephone charges, pay-per-view movies, room service, meals in excess of the agreement requirements, and other such services available. The contractor may obtain a guarantee of payment (i.e., credit card or advance payment) from Cadets for services not covered under this agreement (such as in-room movies, long-distance phone calls, room service, etc.).

BRIAN McKAY, Lt Col, USAF Chief, Current Operations