Attch 1_RFQ COMBO - Engine Intake Covers.pdf

29 July 2025

DEPARTMENT OF THE AIR FORCE

375TH CONTRACTING SQUADRON (AMC)

REQUEST FOR QUOTATION (RFQ)

Purchase Request Reference: F3ST415161A001 – Engine Intake Covers

Solicitation #: FA440725NC02

Contracting Activity: 375TH CONS/PKB

205 E WINTERS ST BLDG 52

SCOTT AFB IL 62225-5015

Scott AFB, IL 62225-5015

Government Representatives: Erica Bratton– Contracting Officer erica.bratton@us.af.mil

(618) 256-9308

SrA Neil Calica – Contracting Specialist neil.calica@us.af.mil

(618) 256-9268

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

proposals are being requested, and a written solicitation will not be issued. Solicitation number is FA440725QNC02 issued as a Request for Quotation (RFQ). This solicitation document and the incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03 (effective date 01/17/2025) and the Defense FAR Supplement (DFARS) Publication Notice 20240308.

Requesting purchase of the products listed below. This acquisition is procured utilizing NAICS Code (336413- Other Aircraft Parts and Auxiliary Equipment Manufacturing), which has a Small Business Size Standard of 1,250 Employees and a PSC Code 1560 (Airframe Structural Components). From this quotation, a single award will be made. Please provide an offer for the products/services listed below by 05 AUG 2025 @ 9:00 AM CT. If this date is not possible, please contact the above to discuss a completion date. To be considered for award, offeror must have an active registration in SAM. PoP: Delivery of 45 days ARO.

Overview: Under the following purchase, 375 CONS intends to solicit vendors to provide intake covers that are listed for the C-40C approved by Air Force aircraft engineer that meet the aesthetics required by the unique VIP/SAM mission and to match the rest of the VIP/SAM fleet in appearance and function. No product will be accepted that is not listed in the C-40C maintenance manual, or Air Force C-40C aircraft engineering approved. Additional details of the requirement can be found in the Statement of Work (SOW).

mailto:erica.bratton@us.af.mil mailto:neil.calica@us.af.mil

CLIN STRUCTURE/ Pricing

CLIN Description Unit of Measure

Qty Unit Price Total Price

0001 B737-150 Engine Intake Covers, 600- 900 models (NG) (set of 2)

ST 4

0002 Custom Art work on engine covers to protect the

CFM56-7

engines installed on C40C Aircraft

EA 4

FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (Sep. 2023) is hereby incorporated by reference, with the same force and effect as if it were given in full text.

In addition to the following addendum, all terms and conditions of FAR 52.212-1 remain in effect. The following is tailored to this acquisition and is hereby added via addendum:

1. To assure timely and equitable evaluation of the offer, the offerors must follow the instructions contained herein. The offer must be complete, self-sufficient, and respond directly to the requirements of this solicitation.

2. Specific Instructions: The response shall consist of the following THREE parts (3) :

PART 1 - Cover Letter – The Cover Letter, on company letterhead, shall include:

a) the Offeror’s points of contact with e-mail address and phone number who are authorized to contractually obligate the company,

b) CAGE Code & DUNS Number,

c) small business status/categories,

d) a statement the company understands the requirements specified and how your company will meet the performance standards and requirements therein,

e) a statement the company does or does not take exception to any of the requirements of this RFQ.

52.212-2 Evaluation—Commercial Products and Commercial Services. (Nov 2021)

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Technical and Price are equal evaluation factors. Technical and past performance, when combined, are equal.

PART 2- Technical (Evaluation Factor 1): a) Submit proof of past performance for providing engine intake covers, b) provide materials list used for construction of engine covers – see SOW,

c) provide examples of product information listed in the SOW.

PART 3 – Price (Evaluation Factor 2): Complete Attachment #3_Price Sheet. Price will be evaluated for (i) Total Evaluated Price (TEP) (ii) completeness (iii) reasonableness. Offerors whose price is determined to be unreasonable or incomplete will not be considered for award.

The burden of proof for credibility of proposed prices rests with the offeror.

Evaluation Criteria

The Government will organize the quotes based on the lowest price and will evaluate the technical approach of the lowest priced offeror first. If the lowest priced offeror is technically acceptable, that offer represents the best value for the Government and the evaluation process ceases at this point. The award shall be made to that offeror without further consideration to any other offers.

The Evaluation Factors will be evaluated as Technically Acceptable or Not Technically Acceptable. Technically acceptable in this case will be defined as meeting all parts listed above.

3. Please provide the following information with your offer:

a. Expiration Date of Quote (must be on or after 10/1/2025): ___________________

b. Performance Begin/Complete: _______________________(Please reference Period of Performance above)

4. All questions in regard to the RFQ must first be directed to the Contracting Specialist SrA Neil Calica via e-mail (neil.calica@us.af.mil) with the Contracting Officer Erica Bratton CC’d – (erica.bratton@us.af.mil). Deadline for questions is 8:00 AM CT on the 1st of August 2025.

Offers must be e-mailed to above addresses by 05 AUG 2025 @ 9:00 AM CT. If issues are encountered with e-mail, please contact SrA Neil Calica.

5. REAL ID ACT Version 41

Passed by Congress in 2005, the REAL ID Act enacted the 9/11 Commission's recommendation that the Federal Government "set standards for the issuance of sources of identification, such as driver's licenses.

The following states/territories are under review, allowing Federal agencies to accept driver's licenses and identification cards from at Federal facilities and nuclear power plants until further notice:

Under Review A. Samoa

REAL ID COMPLIANT

All 50 states are compliant with the REAL ID Act.

Below are acceptable forms of identification for identity proofing for access to Scott AFB if you do not have an Enhanced Driver’s License:

- Driver's licenses or other state photo identity cards issued by DMV (or equivalent)

- U.S. passport

- U.S. passport card

- DHS trusted traveler cards (Global Entry, NEXUS, SENTRI, FAST)

- U.S. DoD ID, including IDs issued to dependents

- Permanent resident card

- Border crossing card

- State-issued Enhanced Driver’s License

- Federally recognized, tribal-issued photo ID

- HSPD-12 PIV card

- Foreign government-issued passport

- Canadian provincial driver's license or Indian and - Northern Affairs Canada card

- Transportation worker identification credential

- U.S. Citizenship and Immigration Services

- Employment Authorization Card (I-766)

- U.S. Merchant Mariner Credential

- Veterans Health Administration (VA) ID

Please contact Pass and Registration at 256-2008 if you have any questions or need additional information.

AFFARS 5352.201-9101 Ombudsman

Ombudsman (July 2023)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution.

Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Ms. Susan R. Madison, AFICC OL AMC, 510 POW/MIA, Scott AFB, IL 62225- 5022, 618-229-0267 fax (618) 229-0267, fax (618) 256-6668 email: susan.madison@us.af.mil.

Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

(End of clause)

Attachment List:

RFQ Attachment 1 – RFQ COMBO_Engine Intake Covers RFQ Attachment 2 – C-40 Custom Engine Intake Covers SOW RFQ Attachment 3 – Pricing Sheet RFQ Attachment 4 – Provisions and Clauses