Attch 1 PWS.pdf

STATEMENT OF WORK

FOR

INSPECTION, MAINTENANCE AND SERVICING OF CE PORTABLE FIRE

EXTINGUISHERS

9 APR 2020

1. DESCRIPTION OF SERVICES. The contractor shall provide all, tools, supplies, equipment, and labor necessary to inspect, maintain, and test portable fire extinguishers for Civil Engineer Directorate on Tinker Air Force Base in a manner that will ensure their serviceability and prevent deterioration in value of effectiveness. The service shall include unscheduled service and repair of damaged or discharged fire extinguishers. Approximate quantities of portable fire extinguishers for this requirement to be used in determining workload (includes locations of the extinguishers) are attached as Appendix One.

1.1. MAINTENANCE AND REPAIR SERVICES. The contractor shall perform all services on site. If an extinguisher is required to be removed from the base for servicing, the contractor shall coordinate with the Quality Assurance Personnel (QAP) before removing the extinguisher and shall ensure there is a replacement fire extinguisher available to the customer.

1.2. INSPECT, MAINTAIN, AND TESTING. All work will be performed in accordance with NFPA Standard Number 10, Portable Fire Extinguishers.

1.2.1. Annual Maintenance. All fire extinguishers shall be inspected annually and shall include at a minimum the following:

1.2.2. Fire Extinguisher Recharge. Fire extinguishers shall be recharged if required and shall comply with NFPA 10.

1.2.3. Labeling. The contractor shall replace fire extinguisher identification labels, classification symbols, product inspection stickers/plates/decals, and other required information labeling if the originals are damaged or missing. Labeling shall be in accordance with the manufacturer’s specifications and NFPA 10.

1.2.4. Hydrostatic Testing. All fire extinguishers shall be hydrostatically tested, if it is more economical to hydrostatically test than replace.

1.2.5. Six-Year Maintenance. The contractor shall perform overhaul maintenance in accordance with the manufacturer’s requirements for each type extinguisher and NFPA 10. Each six-year maintenance shall be recorded on a record tag, which shall be affixed on the exterior of the extinguisher shell and shall provide all required information for the six year maintenance (per

NFPA 10).

1.2.6. Replacement. The contractor shall replace any extinguisher based on the NFPA 10 requirement to include if the extinguisher is older than 1984, the manufacturer of the extinguisher is no longer in service, the extinguisher cannot be repaired, or any other unforeseeable condition.

1.3. REPLACEMENT/REPAIR SERVICES. The Contractor shall provide emergency services within 2 work days after notification to repair, replace, or recharge damaged or discharged fire extinguishers as determined by the government. For purposes of this specification, an emergency situation is defined as any condition that requires immediate action to eliminate life or serious injury hazards to personnel, prevent loss or damage to government property, or restore essential services. The Contractor shall provide routine repair services within (5) work days after notification to repair, replace or recharge damage or discharged fire extinguisher(s) as determined by the government.

1.4. REPORTS. The contractor shall submit a complete report of all maintenance, test/ inspections, servicing, and replacement of extinguishers to the Government representative when the annual inspection is completed. The reports shall include the fire extinguisher year, building location, record of conditions found, completed repairs, recharging, if replaced, the new serial number if purchased. All records, documents, and associated papers provided by the Government or generated during the period of this contract by the contractor, become government property and will be returned to the government upon contract termination or completion. During the contract period, all records, documents, and associated papers will be available for Government review.

1.5. ENVIRONMENTAL PROTECTION. The contractor shall ensure that the purchase, use, handling, storage, and disposal of all toxic, hazardous and special materials and wastes are in accordance with federal, state and local environmental protection regulations. A closed recovery system is required for the recovery of dry chemical or halon 1211 and halon 1301 fire extinguishing agents.

1.6. CONTRACTOR INFORMATION.

1.6.1. Contractor Contacts. The Contractor shall provide the name of the person and any alternate(s) who shall act for the Contractor when the manager is absent and shall be designated in writing to the CO within two (2) calendar days after contract award. The Contractor shall provide telephone numbers of the contract manager and alternate(s) where these persons may be contacted at any time. The Contract manager or alternate shall have full authority to act for the Contractor on all matters relating to operation of this contract at Tinker AFB. The Contract manager or alternate shall be available to meet on the installation with government personnel designated by the CO to discuss any issues. The Contractor shall provide a Contract manager and alternate who can read, write, speak, and understand English fluently.

1.6.2. Contractor Employees. Contractor shall not employ persons for work on this contract if such employee is identified to the Contractor by the CO as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population. Where reading, understanding, and discussing safety and environmental warnings are an integral part of a contract employee’s duties, that employee must be able to understand, read, write, and speak the English language fluently. The speaking skill is not required where a contractor employee is hearing or speaking impaired.

1.6.2.1. Contractor’s employees shall be required to identify themselves as Contractor personnel by introducing themselves or being introduced as Contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel.

Contractor’s employees shall identify themselves as Contractor employees in telephone conversations and in formal and informal written correspondence. Contractor’s employees shall identify themselves in meetings by adding the word “contractor” by their names on sign-in sheets.

1.6.2.2. The Contractor shall ensure all employees shall have current and valid driver’s license before assigning employees to operate a Contractor-owned vehicle on Tinker AFB. Contractor personnel shall comply with directives pertaining to operation of privately owned vehicles on Tinker AFB per AFI 31-218(I), Motor Vehicle Traffic Supervision.

1.6.3. Visitor Pass. The Contractor shall make contact with the Government Representative (QAP/Inspector) 24 hours before coming on Tinker AFB to make arrangements for a Visitors Pass(s). The government representative will assign the Contractor a sponsor within the organization. The Contractor and the sponsor will arrange to meet at BLDG 6611/Tinker Gate (S.E. 29th and Air Depot, Gate 1). The Contractor shall provide two forms of identification (one of which shall be a picture ID) to Security Forces. Security Forces will provide the Contractor the AF Form 75 (Visitors Pass) that will be valid for 59 days. If an additional days are required the same process will occur.

1.6.4. Ozone Depleting Chemicals. The Contractor shall not use any Class I Ozone Depleting Substances (ODS) as identified in AF policies in the performance of this contract, nor shall the Contractor deliver any Class I ODS in any item or as a part of any service. If the Contractor determines that Class I ODS’s will be required under this contract, advance approval from the CO must be obtained before use.

1.6.5. General Work Performance Standards.

1.6.5.1 Workmanship. The Contractor shall at all times take necessary precautions to maintain the work site in a condition that will prevent damage or injury to person or property, government or otherwise. The Contractor shall be responsible for all damages caused by the negligent acts or omissions of his employees, sub-contractors, or agents during contract performance.

1.6.5.2. Cleanup. The Contractor shall remove all debris, waste and by-products generated by this requirement and dispose of said debris in accordance with all applicable state, local and Federal environmental statutes and regulations at the appropriate disposal facility.

1.6.6. Warranty. Warranty shall be the manufacturer’s standard warranty for parts and one year for labor.

1.6.7. Storage Area. Contractor shall limit the storage of materials, equipment, and incidentals to the immediate site. It is recommended that the Contractor make arrangements for storage of equipment, material and parts between its delivery and its installation, as security during non-workings hours cannot be guaranteed.

1.7.1. Safety and Health

1.7.2. While performing work under this contract the contractor shall comply with all applicable federal, state, and local and the specific Air Force regulations (as applicable) regarding occupational safety and health addressed in the PWS/SOW. The contractor shall notify the Contracting Officer (CO), within eight (8) hours of any damage to government property where the dollar value exceeds $500,000.00 and within two workdays, for any damage to government property less than $500,000.00 during the execution of the contract. The contractor shall notify the (CO) within eight (8) hours of any injury to contract personnel which occur while on a government installation.

1.7.2.1. Mishap notifications shall contain, as a minimum, the following information:

1.7.2.2. Contract, Contract Number, Name and Title of Person(s) Reporting

1.7.2.3. Date, Time and exact location of accident/incident

1.7.2.4. Brief Narrative of accident/incident (Events leading to accident/incident)

1.7.2.5. Cause of accident/incident, if known

1.7.2.6. Estimated cost of accident/incident (material and labor to repair/replace)

1.7.2.7. Nomenclature of equipment and personnel involved in accident/incident

1.7.2.8. Corrective actions (taken or proposed)

1.7.2.9. Other pertinent information

1.7.3. If requested by the designated CO, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office. Contractors will not dispose of contract data related to a mishap until notified to do so by the CO.

1.7.4. Applicable Regulations and Air Force Instructions:

29 CFR 1910 OSHA Standards for General Industry

AFI 91-203 Air Force Consolidated Occupational Safety Instruction

AFI 91-207 THE US AIR FORCE TRAFFIC SAFETY PROGRAM

AFI 31-218 AIR FORCE MOTOR VEHICLE TRAFFIC SUPERVISION

1.7.5. While on a government installation the contractor will be required to follow applicable installation traffic safety regulations and any applicable safety requirements required by the work center supervisor as it pertains to execution of the contract while in the work center; these may include but are not limited to general personal protective equipment such as safety glasses, hearing protection, and hard hats. The contractor will comply with base/shop emergency procedures for fire, tornado etc.

1.8. HOURS OF OPERATION. The contractor shall perform work required under this contract during the following hours: normal hours are 0715-1600 Monday thru Friday, except federal holidays.

2. INSPECTION AND ACCEPTANCE. Inspection and acceptance will be made by 72 ABW/CE official personnel.

2.1. Quality Assurance Inspection/Acceptance. According to the contract’s inspection of services clause, the government will evaluate the Contractor’s performance under this contract.

The QAP is a representative of the CO and will participate in the administration of this contract.

Any matter concerning a change to the scope, prices, terms, or conditions of this contract shall be referred to the CO. All services to be performed by the Contractor during the period of this contract will be subject to review by the CO or QAP.

2.2. Performance Evaluation Meetings. The Contract manager may be required to meet with government CO and the QAP during the performance period of this contract. Meetings will be as often as necessary thereafter as determined by the CO. The written minutes of all performance evaluation meetings may be prepared by the government and signed by the contract manager, CO, and QAP. Should the Contractor non-concur with the minutes; the Contractor shall so state any areas of non-concurrence in writing to the CO within ten (10) calendar days of receipt of the signed minutes. The minutes will be included in the contract file.

2.3. Unsatisfactory Performance. Unsatisfactory performance will result in re-performance by the Contractor at no additional cost to the government.

2.4. Government Remedies. The Contracting Officer shall follow the requirements of FAR 52.212-4, Contract Terms and Conditions for Commercial Items (May 1997), for contractor’s failure to correct nonconforming services.

3. Government Furnished Services.

3.1. Government Furnished Services are applicable during the performance of this contract. The Government will furnish the following services:

3.1.1. Security Forces. The Government will provide general on-base security forces’ service.

The security forces’ telephone numbers are 911 for emergencies, 734-2000 for crime in progress, and 734-3737 for non-emergency calls.

3.1.2. Fire & Emergency Services. The Government will provide general on-base fire protection services. The Contractor shall comply with fire prevention rules and regulations enforced by the

Tinker AFB Fire Prevention Branch. Call 911 for emergencies. For routine fire prevention matters call 734-3981. For routine calls to dispatch call 734-7964.

3.1.3. Emergency Medical Service. The Government will provide 24 hour on-base state certified paramedic level emergency response and patient transport services for Contractor personnel who are injured or become seriously ill while on Tinker Air Force Base. The telephone number is 911 for emergencies. The Contractor shall reimburse the Government for services rendered.

Note: Calling 911 from a cell phone will be received by off-base emergency 911 systems, causing a delay in response time by emergency personnel. When possible use a base telephone to receive on-base help.

3.2. Utilities. The government will furnish utility services as needed for the performance and completion of this requirement. If the Contractor requires additional utility services, it shall be the Contractor’s responsibility to provide. Contractor shall use due care and diligence in efforts to conserve utilities to reduce utility costs.

3.3. Smoking Restrictions. Smoking is prohibited inside buildings and within fifty (50) feet of flammable and combustible liquids. Smoking is permitted only in designated smoking areas.

3.4. Emergency Procedures. Contract employees shall follow the direction of Government employees in regards to emergency procedures, i.e. fire, tornado, active shooter, bomb threats. It is the responsibility of the Contractor to provide guidance and establish procedures for responding to emergency of their employees. It is the Contractor’s responsibility to account for their employees following an emergency evacuation. Contract personnel shall participate with Government personnel in all fire and tornado drills and at no additional cost to the Government.

3.5 Appendices.

A. Appendix A, Estimated Workload Data

B. Appendix B, Extinguisher Locations

APPENDIX A

ESTIMATED WORKLOAD DATA

ITEM

NAME

ESIMATED

QUANTITY

Test, maintain, replace, and service portable 10 lb fire extinguishers per NFPA 10

260 EA

Test, maintain, replace, and service 2.5 lb portable fire extinguishers per NFPA 10

0 EA

Test, maintain, replace, and service portable 2.5 gallon Water Fire Extinguishers at Tinker Fire Dept Station and Tinker Support Services Welding Trucks

10 EA

Hydrostatic Test( if required ) maintain, replace and service Metal X 30lb Fire extinguishers at Tinker Fire Dept Station and B808 storage yard.

7 EA

Test, maintain, replace, and service portable 20 lb fire extinguishers per NFPA 10 @ B810 warehouse

30 EA