Attch 1 _ Instructions to Offerors.pdf
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About this file
This document is an addendum to FAR 52.212-1 that tailors the terms and conditions for a U.S. Air Force solicitation involving a single firm-fixed price purchase order award.
Quotes must be submitted electronically via email to kristen.lucey.2@us.af.mil no later than September 26 at 10:00 AM EST, with hand-delivered or mailed submissions not accepted. Offerors must hold prices firm for 30 calendar days from the quote receipt date. The Government intends to award a single purchase order to the responsible offeror whose quote represents the best value, and reserves the right to contact quote submitters for clarification, pricing negotiation, or revisions. No debriefings will be provided, though a brief explanation of the award decision will be furnished upon request in accordance with FAR 13.106-3(d). A written notice of award via email shall constitute a binding contract.
Evaluation employs a tradeoff source selection process using three factors: (1) Technical Capability/Delivery, which considers a desired 30-day delivery timeline after receipt of order with favorable consideration for faster delivery and product specifications exceeding minimum requirements for warranty or reliability; (2) Past Performance, assessed through the Supplier Performance Risk System (SPRS) to verify no negative history precluding responsibility; and (3) Price, evaluated for reasonableness. Non-price factors combined are weighted approximately equal to price, with price becoming more important as technical capabilities equalize. The Contracting Officer may award to a higher-priced quote if superior technical capability or faster delivery warrants the additional cost. Offerors must provide their best terms initially, as the Government intends to evaluate quotes and award without discussion.
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***Addendum to FAR 52.212-1***
The provision at FAR 52.212-1 is hereby tailored as follows:
Paragraph (b), Submission of Offers: Quotes shall be submitted electronically via email to kristen.lucey.2@us.af.mil no later than 8 September 26 at 10:00 AM EST. Hand-delivered or mailed quotes will not be accepted.
Paragraph (c), Period for Acceptance of Offers: The offeror agrees to hold the prices in its quote firm for 30 calendar days from the date specified for receipt of quotes.
Paragraph (g), Contract Award: The Government intends to award a purchase order resulting from this solicitation to the responsible offeror whose quote conforms to the solicitation and represents the best value. The Government may contact any or all quote submitters to clarify terms, negotiate pricing, or seek revisions.
Paragraph (h), Multiple Awards: Modified to state that a single award will be made.
Paragraph (l), Debriefings: Deleted in its entirety. If requested, a brief explanation of the award decision will be provided in accordance with FAR 13.106-3(d).
EVALUATION FACTORS FOR AWARD
The Government intends to award a single Firm-Fixed Price (FFP) contract to the offeror responsible, whose quote represents the Best Value to the Government, price and other factors considered. This solicitation uses a Tradeoff source selection process, which allows the Government to accept other than the lowest-priced quote if the perceived benefits of a higher-priced, technically superior quote warrant the additional cost. The Government intends to evaluate Quotes and award without discussion. Offerors should provide their best terms initially.
To be eligible for award, the offeror must be deemed responsible in accordance with FAR 9.104, which includes an assessment of the offeror’s financial ability to meet the solicitation requirements. A written notice of award emailed or otherwise furnished to the successful offeror within the specified acceptance period shall result in a binding contract.
The Government will evaluate quotes based on the following factors:
1. Technical Capability / Delivery:
Delivery Timeline: The Government's desired delivery is 30 days after receipt of order (ARO). Quicker delivery timelines may be evaluated more favorably.
Product Specifications: Quotes that exceed the minimum salient characteristics in terms of warranty or reliability may be evaluated more favorably.
2. Past Performance:
The Government will review the Supplier Performance Risk System (SPRS) to ensure the vendor has no negative performance history that would preclude a responsibility determination.
3. Price:
The Government will evaluate the total evaluated price for reasonableness.
Evaluation Process:
All non-price factors (Technical and Past Performance), when combined, are approximately equal to Price. As quotes become more equal in technical capability, price becomes more important. The Government reserves the right to award to other than the lowest-priced quote if the Contracting Officer determines that the superior technical capability or faster delivery of a higher-priced quote warrants the additional cost.
(End of Addendum)
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