ATTCH 1 - Courtroom Statement of Objectives JA (22 March 2022).pdf

STATEMENT OF OBJECTIVES (SOO)

FOR BUCKLEY LAW CENTER COURTROOM TECHNOLOGY UPGRADE

ON

BUCKLEY SPACE FORCE BASE

22 Mar 2022

Table of Contents

1. Introduction

2. Background

3. Purpose

4. Performance Objectives

5. Place of Performance

1. Introduction

Base legal facilities are among the most visible symbols of the Air Force military justice system. As such, distinctive facilities that provide the proper atmosphere are essential in emphasizing the Air Force’s commitment to fair and unbiased application of military law. Military courtrooms are expected to project a positive and professional image with enhanced functionality and security.

2. Background

The Buckley Garrison Courtroom was built in 1997. It has had small updates, but nothing significant.

Many of the components are not functional and the wiring has become a fire concern due to the breakdown of its outer coating. The courtroom currently has an audio-visual system, 2-70 in monitors, 3-small viewing monitors, goose neck mics, ceiling mics, a smart board, DMX mixer, document projector, and camera. The equipment is stored within a tower, located in the courtroom. The room is approximately 45’ x 33’. There are no blueprints or wiring diagrams available for viewing.

3. Purpose

The purpose of this SOO is return the courtroom to its full functionality by upgrading the audio-visual system. An important part of the mission is to develop and maintain quality facilities in which professional legal staff can provide first-rate services to commanders and their people. Upgrading legal facilities not only provides the technology needed to execute military law but also provides an environment conducive for productivity.

Such a workplace also proudly reflects the professionalism of the Air Force Judge Advocate General’s Department.

4. Performance Objectives

a. Compatible Video and Teleconferencing Ability (VTC)

(1) Allows outside callers to connect either by mobile or landline to courtroom for teleconferencing

(2) Includes A/V bridge to support government VTC as well as zoom and MS teams

(3) The audio mixer will include a built in VoIP and an analog telephone line interface. This allows a telephone to integrate with the microphones, speakers, recordings, and video conferencing system.

Will use the courtroom microphones to speak with the far side party and hear the far side through the courtroom speakers. The mixer will provide a clean line level signal of the far side to the recordings.

Bridge the far side telephone caller into a video conference call.

(4) FTR recording hardware/software needs to connect directly to the actual VTC/Telephone line so the witness, etc. is being recorded directly from the device as opposed to being recorded from the entire room of microphones

b. Presenters, whether prosecution, trial defense advocates or expert witnesses, should be able to quickly link their own devices (in-person) to the systems and display material on one or more screens throughout the courtroom. Courtroom displays will also display remote video calls.

Counsel and court reporter should retain control of all monitors via portable touchscreen control panels giving them access to block/black out any monitors not being used.

(1) Monitors must be visible to allow all parties in courtroom to view evidence presentation and to use with remote video calls, including counsel, members, judge, court reporter witness, and spectators

(2) Witness must have touchscreen capability. Must allow annotation over any presented image using a touch-screen confidence monitor. Annotated images need to be saved to a USB storage device, share drive, and/or sent to a printer so they can be admitted to the record.

(3) Military judge’s chambers must contain a monitor as well as camera for victim testimony

c. The courtroom will have the ability to display what is happening in trial in real time for the use of VTC and public viewing. A closed loop circuit will provide A/V access to public viewers outside of the court by using cameras installed within the courtroom.

(1) Video cameras should be mounted at appropriate locations to allow witnesses testifying by VTC or public viewers who are seated 30ft down the hall, in our conference room to see and hear the proceedings by a closed loop A/V feed.

(2) The judge’s chambers will have the ability for closed loop viewing and testifying in the event a child victim testifies from the chambers rather than the witness stand.

(3) Cameras will have pan, tilt zoom functions and control will be held by counsel via portable touchscreen remote or by the court reporter. It is preferred to have voice activated cameras that will automatically follow the speaker as a feature.

d. The courtroom will have an adequate number of microphones installed to capture a clear and precise recording of all proceedings.

(1) Microphones will need to be used to capture all the audio during proceedings.

(2) Microphones will be compatible and connect to the court reporter’s DMX mixer and be utilized with

FTR and Dragon software.

(3) Microphones within the court will be controlled by the court reporter giving her full access to amplify sound, turn on and off specific microphones at a time, as well as re-position as the layout of the courtroom changes.

e. The courtroom and judges’ chambers will have the ability to amplify sound by ceiling speakers to project audio from VTC calls, telephone calls, videos and slide shows that are presented on the monitors as evidence, witness and victim testimony, as well as amplify sound from the lectern.

(1) This system is separate from the court reporter’s recording system using the microphones. There is currently not any way to control volume or to amplify sound within the court room

f. The courtroom A/V system will feed both into the Law Library, which is approximately 30 ft away and used as a viewing room, as well as the to the court reporter. When feeding to the court reporter the connection must be compatible and translate into an FTR feed through a DMX mixer for clear recording and transcription.

g. The A/V system will have the ability to play DVDs and CDs on as many different formats as possible, to include bluray.

(1) Being able to accommodate as many different formats for evidence presentation is crucial in the justice system.

5. Place of Performance

The Buckley Garrison Courtroom is located on Buckley Space Force Base, CO. The address is: 510 S Aspen St, Ste 230, Bldg 1030, Buckley SFB CO. To access the base you will be required to submit your DOB, driver’s license number, state, full name and successfully clear a background check. The Buckley Law Office is open Mon-Fri; 0730-1630 (excluding holidays). Installation will need to occur during these hours.

6. Constraints:

• Must work with government network and security concerns.--We needed a system that is rigorous enough to stand up to the gov’s tough security constraints which is also able operate on a standalone network.

• Base access is limited to those who can successfully clear a background check.

• A/V wires currently run under the floor and connected to equipment via floor plates. Wiring is old and damaged and will need to be replaced/updated.

• Our office is open Mon-Fri; 0730-1630 (excluding holidays). Installation will need to occur during these hours

7. Current Configuration:

The courtroom currently has an audio-visual system, 2-70 in monitors, 3-small viewing monitors, goose neck mics, ceiling mics, a smart board, DMX mixer, document projector, and camera. The equipment is stored within a rack in the courtroom. Many features are outdated and no longer working. The room is approximately 45’ x 33’. There are no blueprints available for viewing.

8. Governance Documents

AFI 51-110, Professional Responsibility Program, http://www.e-publishing.af.mil/

AFMAN 32-1084, Facility Requirements, https://www.wbdg.org/ffc/af-afcec/manuals-afm/afman-32-1084, Category 61, Administrative Facilities Overview, Judge Advocate Facilities Overview

Air Force Corporate Facility Standards (AFCFS), http://afcfs.wbdg.org/index.html

ASTM INTERNATIONAL

ASTM E90-09, Standard Test Method for Laboratory Measurement of Airborne Sound Transmission Loss of Building Partitions and Elements, http://www.astm.org/Standards/E90.htm

AF Legal Facilities Design Guide, FC 4-610-04F, 28 October 2015

AFI 51-101, The Air Force Judge Advocate General's Corps (AFJAGC) Operations, Accessions, and Professional Development At paragraphs 3.2 and 3.3, provides additional considerations and criteria for Judge Advocate facilities.

US Court REFERENCE:

https://www.uscourts.gov/sites/default/files/courtroom_technology_infrastructure_for_audiovisual_systems_in_ne w_spaces.pdf http://www.e-publishing.af.mil/ https://www.wbdg.org/ffc/af-afcec/manuals-afm/afman-32-1084 http://afcfs.wbdg.org/index.html http://www.astm.org/Standards/E90.htm https://www.uscourts.gov/sites/default/files/courtroom_technology_infrastructure_for_audiovisual_systems_in_new_spaces.pdf https://www.uscourts.gov/sites/default/files/courtroom_technology_infrastructure_for_audiovisual_systems_in_new_spaces.pdf