Attch 05 Combined Synopsis Solicitation ACS Badge Entry.pdf

COMBINED SYNOPSIS/SOLICITATION

ACS BADGE ENTRY SYSTEM

JOINT BASE CHARLESTON (JB CHS), SC

FA441825Q0070

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6 and FAR Subpart 13 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation, quotes are being requested, and a written solicitation will not be issued.

(ii) FA441825Q0070 is issued as a request for quotation (RFQ).

(iii) These RFQ provisions and clauses are those in effect through Federal Acquisition Circular 2025-05 dated August 7, 2025.

(iv) This acquisition is restricted to small business concerns. The associated NAICS code is 561621 with a $25 Millon size standard.

(v) The purpose of this combined synopsis and solicitation is for the purchase and installation of a CAC enabled badge entry system upgrade in accordance with the Statement of Work. (Attch 02).

(vi) The Government seeks delivery and installation no later than 30 days after award and shall be inclusive of all ordering and delivery of materials, equipment, parts, and final acceptance. The ACS system will be delivered to and installed in BLDG 302, Joint Base Charleston, SC.

(vii) FAR 52.212-1, Instructions to Offerors – Commercial Items applies to this acquisition with the following Addenda; At a minimum, the offeror shall:

a. This RFQ has four (4) attachments

a. Attch 01 – RFQ Pricing Sheet

b. Attch 02 – Statement of Work

c. Attch 03 – Provisions and Clauses

d. Attch 04 – Wage Determination, Rev 31 dated Jul 2025

b. Offerors shall utilize Attch 01 - RFQ Pricing Sheet to submit offered pricing and fill out Company name; address; SAM UEI; Cage Code; name, telephone number, email address for your company’s point of contact in response to this RFQ

c. Offerors shall submit no more than three past performance references covering projects similar to or the same as the requirements of the attached Statement of Work. References shall cover projects completed within the last three years as of the date of the RFQ.

d. Offers must submit a badge entry system design/layout in sufficient detail to show the location of CAC enabled entry controls, and video communications stations. The design/layout should be in sufficient detail to allow the government to evaluate the design/layout meets the requirements of the Statement of Work.

e. All companies must be registered in the System for Award Management at https://www.sam.gov/portal/public/SAM/ to be considered for award. All offerors shall include a completed copy of FAR 52.212-3, Offeror Representation and Certifications -- Commercial Item or complete electronic annual representations and certifications at the System for Award Management.

f. The Government will not provide contract financing for this acquisition. Invoice instruction shall be provided at time of award.

g. A Firm Fixed Priced Purchase Order is anticipated.

h. Acknowledgment of any amendments to this RFQ.

i. A statement that you agree to all terms of this RFQ.

j. Offerors must submit responses to this RFQ electronically by email to aaryn.scires.1@us.af.mil and taylor.mcdaniel.1@us.af.mil.

(viii) FAR 52.212-2, Evaluation-Commercial Items applies to this acquisition with the following Addenda;

a. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the government, price and other factors considered.

b. The following factors shall be used to evaluate offers in the following relative order of importance:

1. Price

2. Past Performance

3. Technical capability

c. Price – The Government will first rank each offer from lowest to highest priced offer. The Government may determine whether an offer is unacceptable if the prices are significantly unbalanced.

d. Past Performance - Of the offers, having passed the price evaluation, the Government will begin evaluating past performance starting with the lowest priced offeror. Evaluation of the offerors past performance is subjective and http://www.sam.gov/portal/public/SAM/ https://www.sam.gov/portal/public/SAM/ mailto:aaryn.scires.1@us.af.mil mailto:taylor.mcdaniel.1@us.af.mil will result in a rating of (See table below) Substantial, Satisfactory, Neutral, Limited, or No Confidence. Offerors who do not have recent and relevant past performance relating to this requirement will receive a rating of Neutral Confidence.

The Government will evaluate past performance for recency and relevancy. Recency is defined as performance of similar services within the past three (3) years from the issue date of the solicitation. Relevancy is defined as services of the same magnitude such as projects with similar badge entry system installation/integration requirements.

e. Technical – Following the performance evaluation, the Government will then evaluate offers by technical capability as pass/fail.

To receive a pass rating, the Government will evaluate the Offeror’s badge entry system to determine whether the system is equal the specified capabilities outlined on the Statement of Work (Attch 2).

If the lowest priced offer, having passed the technical evaluation, receives a Substantial Performance Confidence Rating, that offer represents the best value for the Government and the evaluation process stops at this point; an award shall be made to that offeror without further consideration of any other offers. In the event the lowest priced offeror, having passed the technical evaluation does not receive a Substantial Performance Confidence Rating, the evaluation process will continue with the next lowest priced offeror until an offeror receives a Substantial Performance Confidence Rating, or all offers are evaluated. In the event an offeror other than the lowest priced offeror having passed the technical

Rating Description Substantial Confidence

Based on the offeror’s recent/relevant performance record, the Government has a high expectation the offeror will successfully perform the requirement.

Satisfactory Confidence

Based on the offeror’s recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully fulfil the requirement.

Neutral Confidence No recent/relevant performance record is available, or the offeror’s performance record is so sparse, no meaningful confidence assessment rating can be reasonably assigned. The offeror may not be evaluated favorably or unfavorably by the factor of past performance.

Limited Confidence Based on the offeror’s recent/relevant performance record, the Government has low expectation the offeror will successfully perform the requirement.

No Confidence Based on the offeror’s recent/relevant performance record, the Government has no expectation the offeror will successfully perform the requirement.

f. The Government intends to award a contract without interchanges with respective offerors. The Government, however, does reserve the right to hold interchanges with one, some, none, or all offerors.

(xii) Offers in response to this acquisition are due 18 September 2025, No Later Than

12:00 PM EST.

(xiii) Offerors may contact 2d Lt Aaryn Scires at 843-963-3244 or Taylor McDaniel at 843-963-4491 for information regarding this solicitation.

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