Attachmnet 1 - Draft Requirements.pdf
PDF 125 KB Posted
- Solicitation number
- 50310223Q0122
- Issued by
-
Securities and Exchange Commission
About this file
This sources sought notice from the Securities and Exchange Commission outlines requirements for a hybrid event management application/service pilot. The SEC requires a platform to host up to 1,000 participants annually in a variety of online and in-person events. Key capabilities must include registration, live and on-demand content, polling, breakout rooms, an exhibitor hall, networking functions, and custom scheduling. The platform must support mobile and web access along with group chat, 1:1 messaging, and video. Event managers require session recording downloads and reporting. Data hosting, training, and technical support are also specified. Responses to the solicitation number 50310223Q0122 will be considered for a 12-month pilot program.
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Other files
| File | Type | Posted |
|---|---|---|
| SEC Response to Questions (SSN 50310223Q0122).pdf |
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Sources Sought Notice: 50310223Q0122 SEC Draft Requirements List
Hybrid event management application/service
The U.S. Securities and Exchange Commission requires procurement of a hybrid event management application/service for a 12 month pilot for up to 1,000 total participants per year. The hybrid event management application/service shall support:
1. Hosting up to 500 participants in a single event.
2. Hosting all types of events, from micro-events (90 minutes) to multi-day events.
3. Hosting a variety of experiences, such as live sessions, live streaming sessions, simulive sessions, and on-demand content (i.e., PDFs, videos).
4. Online registration capabilities, to include custom fields in the registration form, customizable emails, and automated reminder emails.
5. Online check-in and onsite badge printing.
6. Attendees participating via mobile phone (e.g., mobile app) as well as PC or tablet, and the platform must be able to support group chats during sessions and also the ability for participants to chat 1:1.
7. Polling and question and answer (Q&A) capability.
8. Small group discussions with video cameras (e.g., breakout rooms).
9. An attendee directory that can include information inputted by the attendee, either before or after the conference/event has started.
10. A virtual exhibit hall with manned virtual exhibit booths with chat or video meeting capabilities, as well as unmanned booths that can have videos and materials for the attendee to view/download.
11. A networking capability, where attendees can interact with each other as well as exchange information. For example, attendees can join pre-created chat rooms to discuss certain topics or attendees can search for one another and book times to connect.
12. Attendees creating a customized event schedule (for those events with multiple concurrent sessions).
13. Attendees accessing any content and session recordings after the event for several months.
14. Event managers downloading recorded sessions.
15. Each event having personalized branded landing page.
16. Different roles/attendee types with appropriate permissions on the platform to configure, manage, and attend the event.
17. Evaluations done at both the session and event levels.
18. Standard reports for attendance and content accessed by the attendees.
19. Attendees receiving technical support for the event through live chat, email, or direct phone line.
20. Online, on-demand training in the use/configuration of the platform for event managers and other roles.
21. The data (registration information, recordings, online content) is securely hosted in the U.S.
File details come from the government source that posted it. Updated .