Attachments Yellowstone TCO.pdf

PDF 3 MB Posted Jun 22, 2021

Attached to: S208--Yellowstone National Cemetery - Full Cemetery Operations Base + 4 options
Solicitation number: 36C78621Q0197
Issued by: Department of Veterans Affairs National Cemetery Administration

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File	Type	Posted
36C78621Q0197_1.docx	DOCX document	Jul 8, 2021
Yellowstone Schedule.docx	DOCX document	Jun 22, 2021
Instructions for Combined solicitation Yellowstone.pdf	PDF	Jun 22, 2021
36C78621Q0197.docx	DOCX document	Jun 22, 2021
PWS - Yellowstone TCO - 11Jun21.pdf	PDF	Jun 22, 2021

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SECTION D - CONTRACT ATTACHMENTS FOR YELLOWSTONE

Attachments A through J

ATTACHMENT (A) DEPARTMENT OF LABOR WAGE DETERMINATION

ATTACHMENT (B) TECHNICAL SPECIFICATIONS

ATTACHMENT (C) PERFORMANCE WORK SUMMARY PLAN

ATTACHMENT (D) QUALITY ASSURANCE SURVEILLANCE PLAN

ATTACHMENT (E) CONTRACT DISCREPANCY REPORT FORM

ATTACHMENT (F) WORK SUMMARY AND PROGRESS REPORT

ATTACHMENT (G) RECOMMENDED EQUIPMENT LIST

ATTACHMENT (H) YELLOWSTONE NATIONAL CEMETERY FLORAL/GROUNDS POLICY

ATTACHMENT (I) GROUNDS MAINTENANCE MAP

ATTACHMENT (J) EMPLOYEE STATEMENT OF COMPLIANCE

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ATTACHMENT (B)

TECHNICAL SPECIFICATIONS

SECTION 1

Grave, Excavation, Backfill, and Interments

SECTION 2

Headstone Maintenance & Cleaning

SECTION 3

Headstone Initial and Replacement Setting; and Raise & Realignment

SECTION 4

Turf Maintenance, Fertilizing, Weeding

SECTION 5

Lawn Maintenance: Sodding/Seeding

SECTION 6

Lawn Maintenance: Mowing, Trimming & Edging

SECTION 7

Aggregate Walking Path Maintenance

SECTION 8

Irrigation System Maintenance & Operation

SECTION 9

Leaf Collection

SECTION 10

Plant Material Maintenance

SECTION 11

Pruning Standards for Shade Trees

SECTION 12

Refilling Sunken Graves

SECTION 13

Trash and Debris Removal

SECTION 14

Snow and Ice Removal

SECTION 15

Janitorial Services

SECTION 16

Placement of Flags

SECTION 17

Floral Removal

SECTION 1

GRAVE, EXCAVATION, BACKFILL, AND INTERMENTS

1.1 GENERAL

Any/all work done in this section is subject to the General Requirements that form a part of these specifications, and the Contractor shall be responsible for and governed by all the requirements thereunder.

1.2 SCOPE

Work consists of excavation, backfilling and preparing for interments specified by the Contracting Officer’s Representative (COR). The COR or representative will notify the Contractor 24 hours in advance of the gravesite to be opened. The National Scheduling Office will schedule committal services (i.e. services held at the committal service area) Monday through Friday. The Contractor shall provide interment services described herein, with preparation services performed before these times and interment services accomplished after the committal service is complete. As a service to all Veterans and their families, a national cemetery will never go more than two days without offering interment times and the NCA will accommodate interments when is a three-day federal holiday. Therefore, there may be instances where the Contractor shall be required to perform interments on weekends and/or holidays and outside the regular hours.

1.3 PROCEDURE

1.3.1 All gravesite excavations, for casketed or cremated remains (cremains), shall be completed no less than one and one-half (1 ½) hours prior to the committal service. If a private concrete vault is to be used, the gravesite excavation shall be completed to allow the vault to be pre-set in the grave one

(1) hour prior to the service. Each new gravesite shall be finished and ready for viewing by the next of kin no later than one and one-half (1 ½) hours after the committal service.

1.3.2 It will be the COR's responsibility to notify the Contractor of any underground utilities in the vicinity of gravesite excavation. In turfgrass areas, prior to permitting excavation equipment in the burial section, the Contractor shall provide and place turf protection mats/panels along the path of entry to the grave site and the on the turf area surrounding the gravesite to protect the turf from damage from the equipment used to excavate the graves.

1.3.3 Gravesites measure 5’ x 10' unless otherwise advised by the COR. The COR will advise the

Contractor of the required type (see below), depth, and position prior to any excavation operation.

Contractor should probe all full interments prior to excavation to assure adequate depth for 2nd interment. COR should be notified immediately of insufficient depth to accomplish interment.

1.3.3.a Caskets, Traditional: The graves shall be excavated to three (3) feet by eight (8) feet and a depth of five (5) feet or seven (7) feet, depending on the expectation of second interment(s), and to be determined by the COR.

1.3.3.b Cremains, In-Ground: The graves shall be approximately 18 inches square and three (3) feet deep.

1.3.3.c Caskets, Crypts: The graves shall be excavated to three (3) feet by eight feet and a depth of 18 to 20 inches or to the top of the crypts.

1.3.4 When a grave is opened to receive a second interment and is found to be of insufficient depth to permit interment due to an existing vault, poly liner, or casket not being deep enough, the Contractor shall notify the COR or Cemetery Director immediately. After notification to the COR and/or the Cemetery Director and with their approval, the remains of the first interment shall be removed and the grave excavated to a depth to accommodate both interments.

1.3.5 Additional costs for disinterment and excavating the grave to a greater depth to accommodate the second interment shall be addressed on a case-by-case basis through the Changes clause of this contract. The gravesite shall be screened from the public view during the removal and re-interment of any remains.

1.3.6 In turfgrass areas, turf should be removed and salvaged from the gravesite prior to excavation and shall be reused, if possible, on the gravesite. Turf shall be cut 2 inches deep to keep roots healthy.

1.3.7 All excavated soil shall be removed from the gravesite area prior to the scheduled interment and brought back in to backfill the grave. Any excess backfill shall be hauled and dumped within the laydown / spoils area by the Contractor. The Contractor shall periodically spread the spoils evenly within the laydown area, which is within a depression.

1.3.8 Jackhammers or other mechanical means may be used during frozen ground conditions. The Contractor shall contact the COR with questions concerning accessibility. The Contractor may pre-dig grave excavations during more favorable weather with approval from the COR.

1.3.9 For burials in pre-placed crypts, the Contractor shall excavate down to the crypt lid and remove the crypt lid using appropriate and safe techniques. At least one person with proper PPE shall assist the equipment operator with the lid lifting device and spotting the operation. The spotter shall ensure the strap or chain hooks are seated safely to the four attachment points. At that time the spotter shall move safely out of the grave and assist with guiding the lid as the equipment operator carefully lifts the lid off the crypt and to the side of the excavation. The operator shall lift the lid straight up and ensure that the lid does not swing excessively while moving it to the side.

1.3.10 When a grave is opened, the Contractor shall be responsible for removing any headstone(s) needed to ensure access for the vault and the remains and subsequently reinstalling headstone(s) removed. All open excavated graves, including pre-placed crypts, shall be properly protected and secured to prevent unauthorized access to the excavation by visitors, NCA staff, or contractor employees.

1.3.11 The Contractor shall transfer the remains in a dignified manner from the committal service area to the proper gravesite following all NCA policies. The Contractor shall be required to lower casketed remains into gravesite with a mechanical lowering device (Contractor furnished) in a safe and efficient manner, with dignity, and without damage to casket. For burials in pre-placed crypts, the Contractor shall lower casketed remains directly down into the open crypt, place the provided inside shelf (divider) and position the concrete lid bevel along the entire perimeter.

1.3.12 The Contractor shall be required to place the government-furnished poly liner around the casket for a…

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File details come from the government source that posted it. Updated Jun 22, 2021.