Attachments - Pine Creek Lake - Mowing Services Revised 1-10-22.pdf

ATTACHMENTS

PINE CREEK LAKE

OKLAHOMA

MAINTENANCE CONTRACT

FOR

MOWING

EXHIBIT 1

PERFORMANCE REQUIREMENTS

PERFORMANCE REQUIREMENTS

SERVICE REQUIREMENT PR NO. PERFORMANCE STANDARDS

APPENDIX A

MOWING WORK

Improved areas 1 Smooth cut. 1Height of cut grass does not exceed ±1/2 inch from that specified. No uncut vegetation.

Embankment area 2 Smooth cut. 1Height of cut grass does not exceed ±1 inch from that specified. 2No uncut strips of vegetation.

Trimming 3 Uniform cut with no scalping of grass. No damage to trees or shrubs.

Edging 4 Edge of grass is a uniform vertical cut with no runners extending beyond vertical face.

Clean designated areas prior to mowing

5 No damages due to rocks or debris being thrown by mower. Refuse disposed of in trash receptacles.

Clean designated areas after mowing

6 No vegetation or debris left on paved surfaces.

Completion of work 7 Completed within scheduled time limits.

Safety 8 All work performed in accordance with EM 385- 1-1 & applicable job hazard analyses.

Damage to facilities 9 All damages caused by the contractor are reported within one (1) workday.

EXHIBIT 2

QUALITY ASSURANCE REPORT

EXHIBIT 3

CONTRACTOR FURNISHED MATERIALS AND SUPPLIES

ITEM SPECIFICATION

Mowing/trimming/edging equipment Contractor shall furnish all equipment necessary to accomplish the mowing/trimming/edging portion of this contract.

EXHIBIT 4

QUALITY CONTROL INSPECTION LOG

EXHIBIT 5

EXAMPLE OF JOB HAZARD INSPECTION LOG

ACCIDENT PREVENTION PROGRAM

JOB HAZARD ANALYSIS

1. _________________________________________ 2. ___________________________________ 3. ____________________

PROJECT CONTRACTOR DATE

4. _________________________________________ 5. ___________________________________ 6. ____________________

LOCATION CONTRACT NO. START DATE

7. PHASE OF WORK 8. SAFETY HAZARD 9. PRECAUTIONARY ACTION TAKEN

Mowing Equipment hauling, loading/unloading Operators must be experienced, qualified, and trained to operate the equipment. A signal person on the ground will be used during loading/unloading. Equipment will be equipped with rollover protective structures. Operators will wear their seat belts at all times during operation of equipment. Trailer safety chains will be properly placed on towing vehicle when transporting equipment. Assure equipment trailer is level and truck and trailer brakes are set. Check for overhead clearances (power lines, tree limbs, etc.). Check for objects or obstacles behind equipment before backing. Trailer bed and ramps shall be clean of oil, gravel, dirt, or materials that could become slippery or cause the equipment being unloaded to lose traction. Equipment will be lined up with trailer so it can be loaded with a minimum amount of adjustment when on the ramp or trailer.

Getting on/off equipment Prevent injuries from slipping by maintaining 3-point contact with grab handles and steps. Never jump from equipment. Keep steps and decks free of mud, oil, and grease.

Equipment Inspection No vehicle will be placed into service until an inspection is performed and any deficiencies are corrected. Vehicles will be inspected prior to start of work each workday.

Equipment Fueling Equipment shall not be allowed to run during refueling. An operable fire extinguisher shall be available during refueling.

7. PHASE OF WORK 8. SAFETY HAZARD 9. PRECAUTIONARY ACTION TAKEN

Equipment Maintenance Required maintenance will be performed at a location that will provide protection from traffic for maintenance personnel. Preventive maintenance procedures recommended by the manufacturer will be followed.

Trimming/Edging Equipment

Operators will wear personal protective equipment at all times while using power trimming/edging equipment. Operators will follow manufacturer instructions while performing maintenance such as blade sharpening, carburetor adjustments, and spark plug maintenance.

Operation of equipment Proper clothing shall be worn at all times (long trousers, minimum of short sleeve shirt, hard hats, safety toe shoes, safety goggles, ear protection, etc.). Seat belts shall be secured at all times. No passengers will be allowed on equipment while in operation. Brakes shall be applied when equipment is stopped. Safety guards will remain installed and properly used. Equipment will not be left unattended while engine is operating. Personnel will not approach any equipment until power take off (PTO) shaft has come to a complete stop. Exit or entrance to vehicles is prohibited while equipment is in motion. Mowers and tractors will be operated to keep a safe distance from electrical outlet boxes, conduit, water faucets, sign or gateposts, and other obstacles. Equipment will be operated in a safe manner and under control at all times.

Terrain Prior to mowing, all slopes will be thoroughly inspected for washes, potholes or other surface irregularities that could cause a mower to overturn. Operators will be particularly watchful of soft areas or areas that may be undercut.

Traffic Hazard warning lights on all mechanized equipment will be in operation while mowing, transporting, or when equipment is parked along the roadside. Slow moving vehicle (SMV) emblems will be installed on every tractor used alongside or transported on any roadway. Extreme caution will be observed to prevent accidents when driving equipment onto access roads from connecting roads or mowing areas. Practice defensive driving techniques. Properly position mirrors for turning and backing. All vehicles will stop at railroad crossings and determine if a train is approaching before proceeding. Care shall be used in entering access or primary roads. All appropriate State Motor Vehicle Operating laws will always be observed.

Rocks and debris Rocks that can be thrown by mowers, and debris such as bottles, cans, tree limbs and other foreign matter shall be picked up before mowing operations begin.

Weather If lightning is present, all mowing operations will cease. Personnel will move to a clear area away from trees and equipment and will remain there until the danger passes or if the Foreman directs them to another location.

Lifting Always use proper lifting techniques. Use adequate manpower or mechanical assistance.

10. ___________________________________________________________________________ DISCUSSED WITH CONTRACTOR/ON-SITE SUPERVISOR (Signature/Date)

11. ___________________________________________________________________________ CONTRACTING OFFICER REPRESENTATIVE (Signature________________________

BILLING FOR

CONTRACT WORK

PROJECT: ________________________ SHEET ___ OF ___

CONTRACTOR: _____________________ DATE: ___________

ADDRESS: ________________________ CONTRACT NO: W912BV-__-_-____

BILLING PERIOD: _______ THRU ________ INVOICE NO: __________

PAYMENT TERMS: ____________________________

(Payment Discount or N/A)

BID ITEM

NO. DEDUCTION AMOUNT TOTAL

PAYMENT REQUESTED: ______________

CONTRACTOR (Signature/Date

EXHIBIT 7

INVENTORY OF MOW AREAS

INVENTORY OF MOWING AREAS

LOCATION IMPROVED EMBANKMENT

(AC) (AC)

Pine Creek Cove 50

Little River North 33

Little River South 35

Lost Rapids 13

Turkey Creek 39.5

Billy Bell Shoals 1.75

Lost Ferry 1.5

Project Office 8.6

Embankment Area 111.5

TOTAL 182.35 111.5

Note: Acres listed is an estimate of the mowing areas. Actual area requiring mowing varies at each location due to roads, structures and heavy vegetation. Bids should be made after a visit to each location.

EXHIBIT 8

MOWING AREA MAPS

Pine Creek Cove

Little River North

Turkey Creek

Area outlined in green will be added to mowing

Area in RED will not be mowed.

Little River South

Lost Rapids

Billy Bell Shoals

Lost Ferry

Embankment Area (Embankment)

Embankment Area (Dike)

Embankment Area (Dike Upstream Toe)

Embankment Area (Dike Downstream Toe)

Project Office