Attachments A & B DCF ITB 2324 091.pdf

ATTACHMENT A

SCOPE OF WORK

1. Description of Service The Provider must provide the services described within this Scope of Work (SOW).

1.1 The Provider shall provide disassembly, removal, storage, delivery and installation of office equipment and furniture from 1501 N. Falkenburg Road Tampa, FL 33618, to 9503 Princess Palm Ave.

Tampa, FL 33619 and/or 9393 N. Florida Ave. Tampa, FL 33612.

2. Governance Based on §287.057(19), Florida Statutes (F.S.), if applicable, Provider(s) under this contract will be prohibited from participating in any other engagement that the Provider provides related content as this would create a conflict of interest. The Provider shall comply with all applicable state and federal requirements, including, without limitation:

3. Term

3.1 The anticipated start date of the resulting Contract is December 11, 2023, or upon execution of the Purchase Order (PO), through December 31, 2023. The term of the resulting Contract is subject to change based on the actual execution date of the resulting Contract.

3.2 In accordance with §287.057(13), F.S., the Contract resulting from this procurement may be renewed for a period that may not exceed three years or the term of the resulting original Contract period, whichever is longer. Renewal of the Contract shall be in writing and subject to the same terms and conditions set forth in the original Contract. A renewal may not include any compensation for costs associated with the renewal. Renewals are contingent upon satisfactory performance as determined by the Department, are subject to the availability of funds, and optional to the Department.

3.3 Funding under this RFQ is subject to the availability of funds. The Department reserves the right to expand the SOW performed by the Provider, should additional needs and funding become available. Additional services may be included in, or added to, any purchase order(s), upon mutual written agreement, and through issuance of a change order.

4. Composition of the Contract

4.1 This Contract is composed of the documents listed in this section. In the event of any conflict between the documents, the documents shall be interpreted in the following order of precedence:

4.1.1 Purchase Order: Including Attachment A, Attachment B, and the Department’s Purchase Order Terms and Conditions, located at: https://www.myflfamilies.com/general-information/contracted-client-services/library.

4.1.2 Other Attachments or Exhibits: All other attachments and exhibits to the contract referenced in the solicitation shall also be part of the resulting contract, if any.

4.1.3 Department of Children and Families Standard Contract Definitions, located at:

https://www.myflfamilies.com/general-information/contracted-client-services/library.

4.1.4 PUR 1000 Form, located at:

https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/sta te_purchasing_pur_forms.

4.1.5 Provider Response: The Provider’s Response and any additional submittals, if incorporated into or attached to the contract.

4.2 Notwithstanding the order of precedence indicated, for purchases based on a state term contract or an enterprise alternative contract source procured for state agency use by the Department of Management Services, the terms of the underlying state term contract or Department of Management Services enterprise alternative contract source agreement shall prevail over conflicting https://www.myflfamilies.com/general-information/contracted-client-services/library https://www.myflfamilies.com/general-information/contracted-client-services/library https://www.myflfamilies.com/general-information/contracted-client-services/library https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purchasing_pur_forms https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purchasing_pur_forms terms in other documents in the order of precedence, unless by the terms of that underlying state term contract or alternative contract source agreement the “Customer” is explicitly authorized to vary the terms to the State’s detriment.

5. Elements of Services The Provider is responsible for the performance of all tasks and deliverables contained in this SOW.

5.1 Service and Delivery Locations

5.1.1 Service Location

5.1.1.1 1501 N. Falkenburg Road Tampa, FL 33618

5.1.2 Service Delivery Locations

5.1.2.1 9503 Princess Palm Ave Tampa, FL 33619

5.1.2.2 9393 N. Florida Ave. Tampa, FL 33612; 2nd Floor storage

5.2 Equipment

5.2.1 The Provider must provide all equipment required for the services within this SOW.

5.3 Task List

The Provider will perform the following tasks:

5.3.1.1 At 1501 N. Falkenburg Road Tampa FL, 33618, remove and relocate items including but not limited to the following:

5.3.1.2 Remove and relocate 175 cubicles, all office furniture (such as tables, chairs) TVs, and items on walls. Relocation and disposal of all items will be completed by Provider at the direction of Department Project Manager (Section 5.4.1.1.).

5.3.1.3 All of the Department’s property/items such as: trash cans, hand sanitizer dispensers, any items on walls, all TVs, boards on walls, all items in wood cabinets throughout the service location, chairs and tables in hallways, boxes located in the wood shelves, and wooden shelves located next to shred bins and filing cabinets.

5.3.1.4 Entire lobby area including tables, AED box, and mirror in the top corner of room.

5.3.1.5 Everything in break room including but not limited to, chairs, black bars, ice machine, and tables.

5.3.1.5.1 3 refrigerators, 3 microwaves, (keep soda machines at site), stove, all TVs, 2 trash cans, and AED white box.

5.3.1.6 Everything in all closets across from break room.

5.3.1.7 Rooms 134/135/136 take everything out, everything will be boxed up.

5.3.1.8 All chairs/table in the hallways.

5.3.1.9 All desk /chairs/bookshelves in room 132.

5.3.1.9.1 All boxes in the wood shelves / Remove and relocate the 2 small wood shelves one next to file cabinet and the other one is next to the shred bins (leave all shred bins at site).

5.3.1.10 Rooms 129 & 130 take everything out including any TVs.

5.3.1.11 Remove and relocate receptionist desk and chairs (all chairs /pictures in area).

5.3.1.12 Rooms 124/123 remove and relocate everything.

5.3.1.13 Room 121 remove and relocate everything including but not limited to chairs, desks, and TVs.

5.3.1.14 Remove and relocate everything out of the open room next to rooms 123 and 124.

5.3.1.15 Room 113 remove and relocate everything including tv, chairs, and all items located in cabinets.

5.3.1.16 Room 120 –Remove and relocate everything.

5.3.1.17 Room 112 –Remove and relocate everything.

5.3.1.18 Room 119 –Remove and relocate everything.

5.3.1.19 Room 111 –Remove and relocate everything.

5.3.1.20 Room 118 –Remove and relocate everything.

5.3.1.21 Room 110 –Remove and relocate everything.

5.3.1.22 Remove all items from wood cabinets in all areas.

5.3.1.23 Room 109– Remove and relocate everything.

5.3.1.24 Room 108 –Remove and relocate everything (Leave big printer across from 105).

5.3.1.25 Room 105 –Remove and relocate everything.

5.3.1.26 Room 104 –Remove and relocate everything.

5.3.1.27 Remove and relocate everything in receptionist area next to room 104.

5.3.1.28 Room 101 –Remove and relocate everything.

5.3.1.29 Room 103 –Remove and relocate everything.

5.3.1.30 Remove and relocate glass off wall, tv, digital screen on wall and everything in the receptionist area located after rooms 101 and 103.

5.3.1.31 Room 102– Remove and relocate everything.

5.3.1.32 Room 126 –Remove and relocate everything out of file room. Leave file cabinet remove all gray desks, and box up and remove all other items.

5.3.1.33 Room 152 –Remove and relocate everything including but not limited to cubicles, chairs, (leave printer), 2 microwaves, and file cabinets.

5.3.1.34 Room 151– Remove and relocate everything.

5.3.1.35 Room 153 –Remove and relocate everything.

5.3.1.36 Room 143 –Remove and relocate everything including but not limited to

TVs, sofa, 2 microwaves, refrigerator, dressers, table chairs.

5.3.1.37 Remove and relocate AED white box across from room 143.

5.3.1.38 Room 146 –Remove and relocate everything.

5.3.1.39 Room 167 –Remove and relocate everything.

5.3.1.40 Room 166 –Remove and relocate everything.

5.3.1.41 Room 168 –Remove and relocate everything.

5.3.1.42 Room 168 –Remove and relocate everything.

5.3.1.43 Room 191 –Remove and relocate everything.

5.3.1.44 Room 190 –Remove and relocate everything.

5.3.1.45 Room 189 –Remove and relocate everything.

5.3.1.46 Room 188 –Remove and relocate everything.

5.3.1.47 Room 187 –Remove and relocate everything.

5.3.1.48 Room 186– Remove and relocate everything.

5.3.1.49 Room 185 –Remove and relocate everything.

5.3.1.50 Room 184 –Remove and relocate everything.

5.3.1.51 Room 182 –Remove and relocate everything.

5.3.1.52 Room 181 –Remove and relocate everything.

5.3.1.53 Room 180 –Remove and relocate everything.

5.3.1.54 Room 178– Remove and relocate everything.

5.3.1.55 Room 177 –Remove and relocate everything.

5.3.1.56 Room 176 –Remove and relocate everything.

5.3.1.57 Room 163 –Remove and relocate everything, grab glass from by the room.

5.3.1.58 Room 164 –Remove and relocate everything.

5.3.1.59 Room 165– Remove and relocate everything.

5.3.1.60 Remove and relocate everything from the break area located after room

180 including but not limited to tv, sofas, gray table, and microwave.

5.3.1.61 Room next to 176 Remove and relocate everything including but not limited to popcorn machine, games, boxes, and chairs.

5.3.1.62 Room 160 –Remove and relocate everything.

5.3.1.63 Room 162 –Remove and relocate everything.

5.3.1.64 Room 139 –Remove and relocate everything.

5.3.1.65 Room 138– Remove and relocate everything.

5.3.1.66 Room 141 Remove and relocate everything including but not limited to washer, dryer, and tall white cabinets.

5.3.2 At 9503 Princess Palm Ave. Tampa, FL, 33619

5.3.2.1 Deliver all items from the prior location, and install all items including but not limited to cubicles, all tables, chairs, TVs, and glass on walls per Attachment B, Project Drawing.

5.3.2.2 Deliver and setup all needed items from sections 5.3.1.1 through 5.3.1.67.

5.3.2.3 Disposal of items that cannot be reused with prior approval from Arthur Austin. All disposal expenses will be paid by the Provider and not billed to DCF.

5.3.2.4 Items not being used or disposed will be delivered and placed in storage at 9393 N.

Florida Ave. Tampa, FL 33612 in the 2nd floor storage.

5.4 Department Responsibilities

5.4.1 Assign and dedicate a Department Project Manager to coordinate all contract activities between the Department and the Provider.

5.4.1.1 The Department’s Project Manager’s contact information is as follows:

Arthur Austin Arthur.Austin@myflfamilies.com

6. Deliverables, Minimum Performance Measures, and Financial Consequences

6.1 The Provider must complete work in the time and manner specified herein.

6.2 Pursuant to §287.058, F.S., the Contract must contain financial consequences that will apply if the Provider fails to perform in accordance with the Contract terms.

7. Invoicing and Payments

7.1 General Information

7.1.1 A Purchase Order (PO) will be issued to the Provider.

7.1.2 The method of payment for this purchase is fixed rate.

7.1.3 The Provider will not receive payment in advance for goods or services described in this SOW.

7.2 Invoicing

7.2.1 The Provider must submit an invoice upon completion of the work that provides a detailed mailto:Arthur.Austin@myflfamiles.com accounting of work performed during the invoice period for which payment is being requested. Invoices must be sufficient for a proper pre-audit and post-audit thereof.

7.2.2 The invoice shall be submitted along with the documentation supporting completion of work.

Each invoice must include the following information:

7.2.2.1 PO number,

7.2.2.2 Provider name and address,

7.2.2.3 Provider federal identification number,

7.2.2.4 Date(s) and services provided,

7.2.2.5 Identification of any deliverable(s) due during the invoicing period,

7.2.2.6 Invoice amount,

7.2.2.7 PO balance after payment of invoice, and

7.2.2.8 Signature of Provider’s authorized representative and date signed.

7.2.3 The Department may require any other information from the Provider that the Department deems necessary to verify the completion of services.

7.3 Payments

7.3.1 Frequency of Payment: The invoice will be upon Department acceptance of the work.

7.3.2 The Provider will receive payment as described in this SOW after d meeting the Department’s satisfaction.

7.3.3 Payments to the Provider through this PO will be made through MyFloridaMarketPlace (MFMP), thus it is required that the Provider is registered with MFMP.

7.3.4 MFMP registration instructions are available at:

https://www.dms.myflorida.com/business_operations/state_purchasing/myflorida marketplace/mfmp_vendors.

7.3.5 The PO and this document contain all terms and conditions agreed upon by the parties, which terms and conditions shall govern all transactions between the Department and Provider related to this Contract. This Contract may only be modified or amended upon mutual written agreement of the Department and Provider. Any modification to this PO will be addressed through a change order within

MFMP.

7.3.6 Effective July 1, 2021, the MFMP transaction fees imposed for the use of MFMP are equal to one percent (1%) of the payment issued. More information is available at:

https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/mfmp_ve ndors/transaction_fee_and_reporting#:~:text=Effective%20July%201%2C%202021%2C%20the,1.033 %20addresses%20MFMP%20vendorProvider%20registration.

8. Provider Travel Reimbursement The Provider will not be reimbursed for any travel expenses under this Contract.

https://www.dms.myflorida.com/business_operations/state_purchasing/myflorida%20marketplace/mfmp_vendors.

https://www.dms.myflorida.com/business_operations/state_purchasing/myflorida%20marketplace/mfmp_vendors.

https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/mfmp_vendors/transaction_fee_and_reporting#:%7E:text=Effective%20July%201%2C%202021%2C%20the,1.033%20addresses%20MFMP%20vendor%20registration https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/mfmp_vendors/transaction_fee_and_reporting#:%7E:text=Effective%20July%201%2C%202021%2C%20the,1.033%20addresses%20MFMP%20vendor%20registration https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/mfmp_vendors/transaction_fee_and_reporting#:%7E:text=Effective%20July%201%2C%202021%2C%20the,1.033%20addresses%20MFMP%20vendor%20registration

ATTACHMENT B - PROJECT DRAWING

A copy of the Project Drawing (Attachment B) of Princess Palm’s floor plan and layout for this project is available via email request to:

Joshua.Burns@myflfamilies.com

Please Copy:

HQW.Procurement.Team.Activities@myflfamilies.com mailto:Joshua.Burns@myflfamilies.com mailto:HQW.Procurement.Team.Activities@myflfamilies.com