Attachment19-NIH(RC)1_Supplement.pdf
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- Attached to
- Chemistry, Manufacturing and Controls and Related Services for Development of Drug Products
- Solicitation number
- 75N95025R00005
About this file
This is an NIH(RC)-1 Exhibit A document detailing NIDA Supplemental Billing Instructions that outlines specific invoice requirements for contractors. The document prescribes detailed information that must be included on invoices across six main cost categories: Direct Labor (position, employee ID/name, hours, hourly rate), Travel (purpose, dates, locations, personnel, per diem, transportation costs), Materials/Equipment (descriptions, quantities, amounts, COA letters), Subcontract Costs, Travel/Honoraria Reimbursements, and Indirect Cost Adjustments.
The instructions mandate that monthly invoices must show cumulative expenses to date with any government-suspended amounts adjusted accordingly. Contractors must immediately notify the Contracting Officer in writing of any anticipated overruns or unexpended balances exceeding 10% of the allotted contract amount. For indirect cost rate adjustments, annual negotiated changes must be submitted on separate invoices. The document serves as an attachment to contract 75N95025R00005 for Chemistry, Manufacturing and Controls services with the National Institute on Drug Abuse.
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Text version
Exhibit A to NIH(RC)-1 NIDA Supplemental Billing Instructions
In addition to the requirements of the NIH(RC)-1, the Contractor agrees to include the following supplemental information on each invoice for the cost categories shown below:
i. DIRECT LABOR
(1) Position Category
(2) Employee Identification Number or Name
(3) Hours Expended
(4) Hourly Rate
ii. TRAVEL
(1) Detail what travel is for (i.e., seminar, course, site visit, etc.)
(2) Dates and duration of travel
(3) Point of departure and destination
(4) Names of individuals
(5) Per diem rate (broken down by lodging and M&IE)
(6) Travel costs (airfare, car rental (including mileage), taxis, etc.)
iii. MATERIALS OR EQUIPMENT (RENTAL OR PURCHASE)
(1) Description, quantity, and amount of each item
(2) COA letter number, if applicable
iv. SUBCONTRACT COSTS
Breakdown identical in format and detail as required of the Prime Contractor
v. REIMBURSEMENT OF TRAVEL AND HONORARIA
Monthly invoices must include a summation of all unpaid travel and honoraria reimbursements, with explanation for all obligations outstanding over 30 days.
vi. INDIRECT COST – ADJUSTMENTS
Annual negotiated indirect cost rate adjustments applied to billings of indirect costs shall be submitted on a separate invoice/financing request.
Monthly invoices must include the cumulative total expenses to date, adjusted (as applicable) to show any amounts suspended by the Government.
The Contractor agrees to immediately notify the Contracting Officer in writing if there is an anticipated overrun (any amount) or unexpended balance (greater than 10 percent) of the amount allotted to the contract, and the reasons for the variance. Also, refer to the requirements of the Limitations of Funds and Limitations of Cost Clauses in the contract.
NIH(RC)-1 Exhibit A Rev. 3/2021
Attachment 19
File details come from the government source that posted it. Updated .