Attachment01-Specifications.pdf

SPECIFICATIONS

366 FW/A2

Vindicator Installation (SCIF) Mountain Home AFB ID 83648

1. PLACE OF PERFORMANCE: Mountain Home AFB, ID, Building 196 Room 112

2. SECURITY REQUIREMENTS: Contractor personnel must meet established unescorted installation entry requirements (e.g., background checks) before base identification will be issued.

Personnel not meeting the minimal standards will not be issued an installation pass and will not be allowed access to the installation. Contractors must submit request for installation identification to 366 FW/A2 and 366 CONS no later than one (1) week following contract award and ten (10) days prior to individual requiring entry to installation.

3. DESCRIPTION OF WORK:

3.1. This Specifications Sheet defines the efforts required for the procurement of materials (hardware and software) and the installation of Vindicator Intrusion Detection System (IDS), Vindicator Access Control System (ACS), Vindicator Badge Manager (VBM), Vindicator Area Commander (VAC), and necessary equipment to link individual components together as well as to the base alarm infrastructure. The contractor shall provide all personnel, equipment, tools, materials required to install all equipment, material, software, and user training needed for the IDS, ACS, VBM, and VAC. The contractor will program new systems listed above and update all maps, alarm points and sonics at both of the Vindicator Command Console monitoring stations ensuring connection with existing alarm infrastructure.

3.2. If the installation is completed by a contractor, other than the current alarm system maintenance contract holder, the installation must include a complete one year maintenance agreement, which includes the following:

3.2.1. Four-hour telephone consult in reply for all requests for assistance (contractor will reply to all calls from the government representative within 4 hours).

3.2.2. If a situation cannot be corrected via telephone consult, the following list of priority for maintenance actions will be followed. The government representative will determine if a situation is considered “emergency” or “routine”, based on mission requirements of the area concerned.

3.2.2.1. Priority 1/Emergency: 2-hour response for Priority 1 actions during normal business hours (0700-1700) and 4-hour response after normal business hours. The contractor shall complete all repairs before site departure. The contractor shall check with the government representative to ensure no other emergency actions are pending before departing the site.

3.2.2.2. Priority 2/Routine: The contractor shall accomplish all Priority 2/Routine repairs within two working days. Specified time excludes time waiting for the delivery of equipment, materials, and government holidays.

3.2.3. All tools and equipment (to include spare parts) required for the performance of work.

3.3. PROJECT DESCRIPTION:

3.3.1 Procure all IDS, ACS, VBM, and VAC components (hardware and software) required for the installation of a fully functioning/integrated alarm system that ties into the existing base alarm infrastructure.

3.3.2 Install IDS, ACS, VBM, and VAC, as well as ensuring connectivity to alarm monitoring stations via V-LAN. Install IDS sensors, ACS hardware, and back-up power supply along with wiring required for instillation of new equipment. Program new system with updated and accurate maps, alarm points, and sonic’s. Remove any unneeded legacy equipment.

3.3.3. All work shall be done in accordance with manufacturer’s specifications by factory certified technicians to the satisfaction of the government representative.

3.3.4. All work shall conform to the standards for a SCIF set forth in ICD 705, ICS 705-1, AFI 31-101 and the latest issue of the National Electric Code.

3.3.5. All work shall conform to Standardized Electronic Security Equipment Siting and Design Guidance for Permanent Installations.

3.3.6. Poor workmanship or unacceptable performance shall be grounds for withholding payment until the problem is equitably resolved.

3.3.7. Contractor shall notify the government representative of any delays or problems impacting task completion including nature of the delay and expected completion date.

3.3.8. Contractor shall provide employees possessing pertinent certifications and qualified to perform electrical and electronic troubleshooting, repair, testing, diagnostics, and proprietary programming. Contractor shall submit personnel qualifications and proof of Vindicator certification of all individuals.

3.3.9. Contractor shall provide technical support for their on-site personnel when necessary to assist in the resolution of maintenance issues, including interfacing with subcontractors.

3.3.10. Contractor to provide all tools and diagnostic equipment required for the performance of work. Major equipment, such as man lifts and bucket trucks including operators, will be provided by the contractor.

3.3.11. All personnel performing work on the installation must meet and adhere to all installation entry requirements. All personnel working for the contractor will submit required paperwork to be issued a contractors badge in accordance with established requirements. All vehicles and operators will comply with all vehicle and traffic requirements.

3.3.12. Some areas within the installation may require escorts, according to standard practices.

When expecting to do work in these areas, the contractor shall coordinate with the government representative who will coordinate with the appropriate site personnel for the given area. To include, but not be limited to, asking for escorts, available access times/windows and advanced notification of said personnel. If escorts are not available, the contractor will notify the appropriate site personnel of the impact to scheduled activities before impact occurs.

3.3.13. Contractor shall be responsible and accountable for the safety and actions of their employees while working within the properties of the site.

3.3.14. The government requests all documentation be in either Microsoft Excel (or an equivalent database electronic format) or Microsoft Word.

3.3.15. Contractor shall track and mark changes to initial set of as-built system drawings, modify, and maintain databases and inventories with changes as necessary.

3.3.16. Contractor to provide on-site personnel and alarm program manager a current set of as-built drawings and a complete database including Operating and Maintenance Manuals describing all IDS components, location, and description of operation for their use in the performance of work.

3.3.17. The contractor shall properly dispose of all drawings and site-specific documentation. The government recommends crosscut shredding.

3.3.18. The contractor shall maintain two copies of technical documentation on site as applicable to the IDS systems and report the current status in the monthly report.

3.3.19. The contractor will ensure that all alarm systems installed are in accordance with the ICD 705 standards

3.3.20. The contractor will provide training to the government representatives on how to use all new systems that were installed, including but not limited to the vindicator badge manager.

3.4. PROJECT KICK OFF MEETING. After award of this Contract; the Contractor, a Contracting representative, and the government representative, will schedule and attend a Project Kick Off meeting to discuss Project requirements, Specifications, Schedule, Quality, Risks and Sustainment. The purpose of this Project Kick Off meeting is for the government representative to communicate expectations of Contractor performance and delivery of the Project requirements.

Due to the COVID-19 outbreak, the project kick off meeting can be accomplished via teleconference. The government representative will coordinate this effort after the contract is awarded.

4. GOVERNMENT FURNISHED INFORMATION:

4.1. When a systems installation contractor turns over a system to the government to operate, the government receives a support package that contains drawings and other technical documentation.

The government will make available to the contractor all support documentation as available and upon written request, email preferred.

4.2. Copies of all references cited in the delivery order are available to the contractor upon written request, email preferred.

5. GOVERNMENT FURNISHED MATERIAL: N/A.

6. GOVERNMENT FURNISHED EQUIPMENT: N/A.

7. CONTRACTOR FURNISHED MATERIAL: N/A.

8. CONTRACTOR FURNISHED EQUIPMENT: Common software tools required for this project include but are not limited too Microsoft Word, Excel, Outlook, Project, Power Point, AutoCAD, and Visio. The contractor is responsible for acquiring and delivering all materials required to complete all tasks described in this SOW. The contractor is responsible for the proper disposal of all removed material.