Summary of Request for Substitution/Exemption Form

This is a Request for Substitution/Exemption form from the City of Phoenix Public Transit Department used to manage Disadvantaged Business Enterprise (DBE) subcontractor changes on transit-related contracts. The form requires submission to the Public Transit Department Compliance Section (ptdcompliance@phoenix.gov) prior to implementing any modifications to DBE utilization statements. Prime contractors may request exemptions to release proposed DBE subcontractors, substitute DBE subcontractors, change the scope of work assigned to DBE subcontractors, or reduce the amount originally proposed for DBE subcontractors. The form requires the duly authorized representative of the prime contractor to certify their authority, summarize the exemption request, and document good faith efforts undertaken to identify additional DBE participation. All requests must include supporting documentation as necessary to justify the proposed changes.

The form includes a dedicated compliance review section for City personnel to document approval status, revised DBE goals, revised DBE utilization percentages, and the assigned Contract Compliance Specialist. No DBE may be substituted, terminated, or have their scope of work reduced or proposed amount modified without prior written approval from the Compliance Section. This administrative process ensures federal transit funding requirements mandating DBE participation are properly monitored and maintained throughout the contract performance period, particularly relevant to the City's 35-65-95 gallon container procurement commencing July 1, 2026, which carries significant federal DBE and Small Business Participation Plan requirements.