Attachment Q Bidders Conference Announcement.doc

This is a Bidders/Offerors' Conference Announcement issued by the Georgia Department of Administrative Services (DOAS) for Solicitation Number DAS0000179, GPS Telematics. The virtual conference is scheduled for March 19, 2026, at 9:00 AM EST via Microsoft Teams. The solicitation seeks proposals for a scalable GPS Telematics solution to support Georgia's decentralized fleet. The project is structured in two phases: Phase 1 is a proof-of-concept pilot involving approximately 5,000 administrative vehicles (sedans, SUVs, and light-duty trucks under 9,000 lbs. GVWR), while Phase 2 is contingent upon successful pilot results and will expand the solution statewide to up to 20,000+ vehicles including cars, light, medium and heavy-duty trucks, buses, and vans. The selected supplier will provide all personnel, equipment, software, training, and services for device installation, system implementation, and monitoring throughout the pilot period of one full calendar year for Phase 1, with Phase 2 to be completed within one calendar year of approval. Attendance at the bidders' conference is not mandatory, though bidders are strongly encouraged to participate. The virtual meeting link is https://events.gcc.teams.microsoft.com/event/a361a591-3af1-478f-a90a-41c6b96269c4@512da10d-071b-4b94-8abc-9ec4044d1516.

The issuing officer for this solicitation is Jessica Sherman, who can be reached at 404-656-9469 or Jessica.sherman@doas.ga.gov for additional information. Vehicle information for the pilot phase is available in Attachment P of the solicitation documents. Upon completion of Phase 1 implementation and training, the supplier and DOAS Office of Fleet Management will compile data for one year based on established Key Performance Indicators, after which findings will be published jointly. Phase 2 expansion is dependent on successful pilot results and approval by the DOAS Commissioner.