Attachment_-_PTD_Disadvantaged_Business_Enterprise_-_Small_Business_Participation_Plan_Initial_Plan.pdf
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- Attached to
- Data Analytics Services State and local contract opportunity
- Solicitation number
- RFQu 2021-WAD-472-06
- Issued by
- Maricopa County, Phoenix City, Arizona
About this file
This is a Disadvantaged Business Enterprise (DBE) and Small Business Participation Plan template issued by the City of Phoenix Public Transit Department in compliance with United States Department of Transportation regulations under 49 CFR Part 26. The plan establishes requirements for contractors on Federal Transit Administration (FTA)-assisted projects to demonstrate good faith efforts in promoting participation of DBE and small business firms. Contractors must submit the initial Small Business Participation Plan within 30 calendar days of contract award and complete annual updates thereafter through the contract term. The plan requires contractors to engage in proactive outreach to DBE-certified suppliers, identify opportunities for small business participation across multiple service categories, and maintain documentation of all DBE and small business participation through monthly reporting in the City's Certification and Compliance System.
The plan mandates that contractors track and report all expenditures made to certified DBE and small business entities resulting from procurements, purchase orders, subcontracts, joint ventures, and goods or services arrangements. Contractors must identify potential DBE suppliers using the Arizona UTRACS database and the City of Phoenix diversity compliance database, document current DBE firms and small businesses used as subcontractors or suppliers, and provide annual summaries of total amounts paid to certified entities. A designated contract liaison is responsible for submitting updated Small Business Participation Plans and other required reports on an annual basis. The documentation serves as the basis for assessing DBE participation during annual plan reviews, with no participation data required for the initial year of submission.
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City of Phoenix
PUBLIC TRANSIT DEPARTMENT
PTD Disadvantaged Business Enterprise/Small Business Participation Plan Initial Plan Submission
Due 30 calendar days after Award
Contract No. ____________
The above-referenced contract is subject to the Public Transit Department’s Disadvantaged Business Enterprise (DBE) program requirements issued by the United States Department of Transportation (USDOT) in 49 CFR part 26. Contractor will track and report all the participation that occurs in any procurement, joint ventures, goods/services, and other arrangements involving a DBE or a Small Business. the company submits its Small Business Participation Plan (SBPP) and agrees to comply with the small business outreach requirements to use good faith and reasonable efforts to promote and foster the participation of Small Businesses and DBE firms on Federal Transit Administration (FTA) assisted projects.
I. DBE Participation Commitment
Send letters to DBE suppliers encouraging them to contact our company with proposals regarding providing goods and services and to keep a log of all letters, contacts, responses, and non-responses.
Encourage other suppliers who may be eligible to apply for DBE certification.
Make the best reasonable efforts to obtain and utilize the services of DBE businesses.
The above company is committed to using good faith efforts by engaging and soliciting the services of Small Businesses and DBE firms as new and existing needs for services arise.
The company will actively attempt to contract small, disadvantaged businesses, in addition to encouraging the businesses to pursue DBE certification.
Below is an outline of our good-faith plan to demonstrate our efforts to foster small, disadvantaged businesses and DBE participation in FTA-assisted projects:
Contact the PTD DBE Compliance Specialist for assistance and guidance regarding this plan.
Identify opportunities for DBE-certified suppliers to provide goods and services.
Identify DBE-certified firms in the AZ (UTRACS) database and engage in proactive outreach efforts to inform these certified firms of opportunities.
https://utracs.azdot.gov/Search
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Other commitments:
II. Company Responsibilities:
Contractor understands the requirements to comply with Public Transit Department Small Business Participation Plan and 49 CFR Part 26. The company will track and report all DBE, and/or small business participation that occurs on transit related projects as a result of a contract, procurements, purchase orders, subleases, JV, goods/services or other arrangements involving sub-tier participation. This documentation will be entered monthly into the City’s reporting program “Certification and Compliance System” at phoenix.diversitycompliance.com.
III. List of Goods and Services The company has identified this list as potential categories of goods and services that can be purchased from small businesses and DBE certified suppliers on transit related projects:
https://phoenix.diversitycompliance.com/
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Listed below are the DBE firms and small businesses that are currently participating with the company as subcontractors, joint venture partners, suppliers of goods and services, and other business relationships.
IV. DBE Firms Currently in Use
V. Future Opportunities* for DBE Participation
The company working on a transit-related project will use the City of Phoenix and Federal databases as a starting point to locate and engage potential opportunities of DBE suppliers.
Potential opportunities for DBE participation include:
*Please list scopes of work of vendor and/or goods and services area(s)
(if more lines are needed, please include additional pages)
DBE or
SBE
This list will be assessed at the next submission of the annual SBPP.
VI. The chart below summarizes all the expenditures made to Certified DBEs and small businesses during the past year.
Company Name Point of contact Email
Total Amount Paid During the Past
Year* (MM-DD-YYYY to
MM-DD-YYYY)
*Does not apply to the first year of SBPP
VII. Annual DBE/Small Business Participation Plan Submission The contractor shall complete and submit an updated SBPP, including any associated supporting documentation requested by the Agency or Subrecipient, on an annual basis from the contract start.
Name:
Phone: Cell:
E-mail:
Address:
City: State:
Date:
**Please submit all supporting documentation with your SBPP**
VIII. Contract Liaison
____________________ will be responsible for submitting the Small Business Participation Plan on a yearly basis and other required reports by the contracting agency.
a. Contact Information:
| Exhibit - Initial SBPP Plan |
| Exhibit - DBE Annual SBPP Plan |
| Exhibit - DBE Request for Substitution or Exemption |
| Exhibit - DBE Certification of Final Payment |
| Total Amount Paid During the Past Year MMDDYYYY to MMDDYYYY Does not apply to the first year of SBPPRow1: |
| Total Amount Paid During the Past Year MMDDYYYY to MMDDYYYY Does not apply to the first year of SBPPRow2: |
| Total Amount Paid During the Past Year MMDDYYYY to MMDDYYYY Does not apply to the first year of SBPPRow3: |
| Total Amount Paid During the Past Year MMDDYYYY to MMDDYYYY Does not apply to the first year of SBPPRow4: |
| Total Amount Paid During the Past Year MMDDYYYY to MMDDYYYY Does not apply to the first year of SBPPRow5: |
| Total Amount Paid During the Past Year MMDDYYYY to MMDDYYYY Does not apply to the first year of SBPPRow6: |
| Total Amount Paid During the Past Year MMDDYYYY to MMDDYYYY Does not apply to the first year of SBPPRow7: |
| Total Amount Paid During the Past Year MMDDYYYY to MMDDYYYY Does not apply to the first year of SBPPRow8: |
| Total Amount Paid During the Past Year MMDDYYYY to MMDDYYYY Does not apply to the first year of SBPPRow9: |
| Total Amount Paid During the Past Year MMDDYYYY to MMDDYYYY Does not apply to the first year of SBPPRow10: |
| Total Amount Paid During the Past Year MMDDYYYY to MMDDYYYY Does not apply to the first year of SBPPRow11: |
| Total Amount Paid During the Past Year MMDDYYYY to MMDDYYYY Does not apply to the first year of SBPPRow12: |
| Total Amount Paid During the Past Year MMDDYYYY to MMDDYYYY Does not apply to the first year of SBPPRow13: |
| Total Amount Paid During the Past Year MMDDYYYY to MMDDYYYY Does not apply to the first year of SBPPRow14: |
| Total Amount Paid During the Past Year MMDDYYYY to MMDDYYYY Does not apply to the first year of SBPPRow15: |
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| Point of contactRow1: |
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| DBE or SBERow1: |
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| DBE or SBERow13: |
| Point of contactRow14: |
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| DBE or SBERow14: |
| Point of contactRow15: |
| EmailRow15: |
| DBE or SBERow15: |
| will be responsible for submitting the Small Business Participation: |
| Name: |
| Phone: |
| Cell: |
| Email: |
| Address: |
| City: |
| State: |
| Date: |
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