Attachment One - DRAFT Statement_of_Work.doc

Statement of Work Title: Central Laboratory Vacuum System Replacement

1. Purpose

The purpose of the requirement is to acquire and install a replacement laboratory central vacuum supply system to support FDA Human Foods Program research. The new system shall contain a back-up control system to allow for quick restoration of service in the event of a controller failure.

2. Background

The existing Central Laboratory Vacuum System in a Federal building is now 25 years old. When originally installed, the existing system was a Tri-plex (3 pump), multi-stage whole building vacuum supply system. In the earlier portion of its 25-year lifespan, numerous components failed and were repaired or replaced. Due to obsolescence and discontinuation of replacement part fabrication over the last 5 years of operation, this is no longer an option. As pumps failed, they had to be removed from the system, resulting in degradation of system performance. We have reached the point where the whole system is now dependent on a single remaining operational pump.

3. Scope

The scope of the project includes 1) Disconnection, demolition, and removal the existing Central Laboratory Vacuum Supply System. 2) Provide and install a new skid-mounted Central Laboratory Vacuum Supply System that meets or exceeds the performance standards/capabilities exhibited by the existing Central Laboratory Vacuum Supply System. 3) Provide and install a redundant, parallel control system that will allow a transition from the primary control system to the back-up control system with just a flip of a switch. 4) Program both the primary and secondary control systems and verify that both systems

4. Specific Tasks

Task:

1. Conduct site survey to verify existing conditions and develop strategies for removing old equipment and getting new equipment to the FDA site location.

2. Submit Piping and Instrumentation Diagram (P & ID) for Agency review and approval.

3. Submit General Arrangement Drawing for Agency review and approval.

4. Submit Electrical Panel Dimensional Drawing for Agency review and approval.

5. Submit Electrical Wiring Diagram for Agency review and approval.

6. Deliver new programmed Central Vacuum System (CVS) to FDA’s Loading Dock.

7. Disconnect existing CVS and remove from the FDA Location.

8. Move new CVS to the FDA location and set into final location.

9. Connect new CVS to existing building connections (electrical, vacuum and drain).

10. Test and commission the new CVS.

11. Provide electronic and 2 hard-copies of system Installation and Operations Manual(s) and certificate of performance specifying numeric operating parameters.

Recipient

HFP

OFEMS

5. SPECIFICATION

The replacement central vacuum system shall meet or exceed the following technical and performance requirements:

System Type: Tri-plex (3-stage)

Pump Type: Dry (oil-less)

Control System: 3-stage control with a manually switched (A/B) redundant controller integrated into the control cabinet

Specified Vapor Load: Air

Inlet Pressure Range: 21 to 25 inches of mercury (Hg)

Inlet Temperature: 80°F

System Volume: Existing receiver tank to remain in place

Capacity Requirement: System must replace three (3) RA0250 vacuum pumps. No reduction in system capacity is permitted

Discharge Pressure: Atmospheric

Duty Cycle: Continuous operation

Area Classification: Non-hazardous (indoor installation)

Control Voltage: 120 VAC

Motor Supply Voltage: 460 VAC, 3-phase, 60 Hz

Instrument Air Supply: 80 psi

System Elevation: 70 feet above sea level (ASL) Control Unit: Model D5888A. Manufacturer is Busch, Inc.

Site Space Constraints: System must fit within the existing footprint of approximately 5 feet by 7 feet

All equipment proposed must comply with these specifications and be compatible with the existing infrastructure to ensure uninterrupted laboratory operations.

6. Security Contractors are required to have a PIV badge or to be escorted by PIV badged personnel. This project does not require access to Government sensitive information or access to the FDA’s network and require undergoing the badging process.

7. WARRANTY

The Contractor shall provide a comprehensive warranty covering all materials, equipment, and workmanship associated with the Central Vacuum System replacement. The warranty shall remain in effect for a minimum of twelve (12) months from the date the system is installed, placed into service, and formally accepted by the Government as fully operational. During the warranty period, the Contractor shall repair or replace within five (5) business days, at no additional cost to the Government, any components found to be defective due to material failure, poor workmanship, or non-conformance with contract specifications. All associated labor, travel, and replacement parts required for warranty service shall be included.

8. QUALITY ASSURANCE & QUALITY CONTROL

The Contractor shall ensure all work is completed in accordance with applicable industry standards (National Electrical Code and International Plumbing Code), specifications, and contract requirements. As part of final project closeout, the Contractor shall provide a Certification of Performance verifying that the installed system has been tested, meets all required operational standards, and is functioning as intended. This certification must be included in the closeout documentation submitted to the Government.

9. Other Considerations

Outage of existing system (electric, water, air) requests associated with this work shall be submitted a minimum of 30 days in advance of the outage.

Any contractor vehicles in excess of one (1) shall utilize the on-site general parking lot and not the dedicated contractor parking pad.

All requests for an equipment/material lay-down area shall be submitted to Office of Facilities, Engineering and Mission Support representative at a minimum of 30 days prior to material arriving at the FDA building.

Under no circumstances will contractor personnel be given access to Laboratory portions of the FDA building without an FDA escort.

The contractor is responsible for any damages to areas adjacent to the project site and shall restore all impacted areas, surfaces, or equipment to their original condition or better. Damages include, but are not limited to:

a) Green areas, such as plants, shrubs, sidewalks, driveways, vehicles, etc.

b) The work area must be maintained in a clean and orderly condition throughout the project; daily housekeeping is required.

c) No refuse shall be deposited in FDA facility dumpsters unless authorized by the COR. The contractor is responsible for the removal and proper disposal of all job-related waste at its own expense.

The contractor shall maintain adequate insurance coverage, including general liability insurance, to cover any potential damages or incidents arising from performance under this contract. Proof of insurance shall be submitted to the Contracting Officer upon request.

10. Place of Performance College Park, MD 20740

11. Anticipated Period of Performance September 30, 2025, to April 30 2026

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