Attachment No. 1 -FY26 HET - SOW.docx

STATEMENT OF WORK

Calibration and Maintenance of Applied Test Systems (ATS) Lever Arm Testers

1. SCOPE: Provide on-site service to verify and calibrate six (6) Applied Test Systems (ATS) Lever Arm Testers (Hydrogen Embrittlement Testers) at the Materials Lab, Anniston Army Depot, 7 Frankford Avenue, Anniston, AL 36201-4199. Services shall adhere to ASTM E4 (Force Verification of Testing Machines) and ASTM E1012 (Verification of Testing Frame and Specimen Alignment Under Tensile and Compressive Axial Applications). Preventive maintenance and repair services, using Original Equipment Manufacturer (OEM) parts, are also included. This requirement is for a Base Year plus four (4) Option Years.

1.1 Scope Changes: No work exceeding the defined scope shall be performed without prior written authorization from the Contracting Officer (KO). All cost adjustments, funding approvals, and invoicing shall be coordinated through the KO.

1.2 Communication & Authorization: The Contractor shall only proceed with work directed by the designated Points of Contact (POC) listed in the contract and upon receipt of written confirmation signed by the KO. Verbal authorizations shall not be accepted.

2. REQUIREMENTS: The contract price shall include all labor, documentation, diagnostic equipment, tools, schematics, transportation, and other resources necessary to perform the services outlined in the scope of work. The assigned technician(s) must be trained and experienced in the operation, service, and maintenance of ATS Lever Arm Testers.

2.1 Base Access: The technician(s) performing the work shall submit the required security paperwork for base access (non-escorted pass) no less than ten (10) working days prior to each scheduled on-site visit. The KO will provide specific requirements and instructions upon contract award.

3. PERIOD OF PERFORMANCE (POP): Normal working hours are 0700 - 1630 Monday through Thursday (9.5 hours) and 0700 - 1530 on Friday (8.5 hours), excluding weekends and Federal holidays.

4. PREVENTIVE MAINTENANCE AND CALIBRATION:

4.1 Preventive Maintenance: The Contractor shall perform preventive maintenance on the ATS Lever Arm Testers in accordance with the manufacturer's recommendations and industry best practices. Preventive maintenance services shall include, but are not limited to, the following tasks:

· Visual inspection of the equipment for signs of wear, damage, or corrosion.

· Cleaning of the equipment to remove dust, debris, and other contaminants.

· Lubrication of moving parts as required to ensure smooth operation.

· Inspection and tightening of all mechanical connections and fasteners.

· Verification and adjustment of alignment and balance as necessary.

· Functional testing of all controls, indicators, and safety features.

· Replacement of worn or damaged parts with OEM parts where available.

· Documentation of all maintenance activities, including any findings and corrective actions taken.

4.2 Calibration: The Contractor shall perform calibration of the ATS Lever Arm Testers in accordance with ASTM E4 (Force Verification of Testing Machines) and ASTM E1012 (Verification of Testing Frame and Specimen Alignment Under Tensile and Compressive Axial Applications). Calibration services shall include, but are not limited to, the following tasks:

· Verification of the force measurement system to ensure accuracy and repeatability.

· Adjustment of the force measurement system as necessary to meet specified tolerances.

· Verification of the alignment of the testing frame and specimen under tensile and compressive axial applications.

· Adjustment of the alignment as necessary to meet specified tolerances.

· Documentation of all calibration activities, including calibration certificates and any adjustments made.

4.3 Scheduling: Preventive maintenance and calibration services shall be scheduled in advance and coordinated with the designated Government POC to minimize disruption to Government operations. The Contractor shall provide a proposed schedule for these services within ten (10) working days of contract award and update the schedule as necessary throughout the contract period.

4.4 Reporting: Upon completion of preventive maintenance and calibration services, the Contractor shall provide a detailed service report to the Government POC. The report shall include a summary of all activities performed, any findings or issues identified, corrective actions taken, and recommendations for future maintenance or repairs. Calibration certificates shall be included in the service report.

4.5 Performance Standards: The Contractor shall ensure that all preventive maintenance and calibration services are performed to the highest standards of quality and in compliance with all applicable regulations and industry standards. The equipment must be in good working order and its calibration verified upon completion of services. The Government reserves the right to review and evaluate the quality, thoroughness, and effectiveness of all services performed under this contract.

5.0 EMERGENCY REPAIR SERVICES: Emergency repair services shall be provided on a high-priority basis to restore equipment functionality. These services may include cleaning, alignment, inspection, replacement of worn or damaged parts (using OEM parts where available), lubrication, operational checks, self-tests, and calibration. Emergency repairs shall be performed during normal working hours (Section 3) or as otherwise scheduled by the KO. All repairs shall be expedited to minimize disruption to Government operations. Emergency repair services are on an as-needed basis. Unused funds allocated for emergency repairs will be de-obligated at the end of each base and option year.

5.1 Contractor Personnel: On-site emergency repairs shall be performed by qualified Contractor personnel with demonstrated expertise and hands-on experience in the repair, service, and operation of the specified equipment. The Contractor shall provide all necessary travel, tools, materials, OEM repair parts (where available), labor, and other resources required for diagnosis and repair.

5.2 Emergency Repair Costs: All costs associated with emergency repairs shall be pre-approved by the KO and consistent with the contractually negotiated rates.

6. PERFORMANCE EVALUATION: ANAD reserves the right to review the quality, thoroughness, and effectiveness of all preventive maintenance, calibration, and repair services performed under this contract. The Contractor is solely responsible for any damage to the equipment or accessories caused by their technician(s). The equipment must be in good working order and its calibration verified upon completion of services.

7. CONTRACTOR POINT OF CONTACT: The Contractor shall designate a primary Point of Contact (POC) and provide their name and contact information to the Government. The POC must be readily available to receive service requests.

8. GOVERNMENT POINT OF CONTACT: The Contracting Officer Representative (COR) will be responsible for monitoring the Contractor's performance. All contractual communications and correspondence, including invoicing, shall be directed to the KO.

9. ACCESS AND GENERAL PROTECTION/SECURITY POLICY AND PROCEDURES: This standard language is for contractor employees with an area of performance within an Army-controlled installation, facility, or area. The contractor and all associated subcontractors’ employees shall provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of Emergency Services, or Security office. The contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DoD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the change clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

For contractors requiring Common Access Card (CAC). Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated T1 (Previously a NACI) or higher investigation in accordance with Army Directive 2014-05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD Federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled T1 at the Office of Personnel Management.

For contractors that do not require CAC but require access to a DoD facility or installation. Contractor and all associated subcontractor employees shall comply with adjudication standards and procedures using the National Crime Information Center interstate identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.