Attachment_No__8_-_Instruction_to_Offerors.pdf

U.S. Department of the Interior on behalf of

AFCEC

Solicitation No. 140D0422R0077– Environmental Services Contract

Source Selection Information – FAR 2.101 and 3.104

1 Addendum to Federal Acquisition Regulation Provision 52.212‐1 Instructions to Offerors – Commercial Products and Commercial Services (Nov 2021)

Detailed Proposal Instructions This is a Federal Acquisition Regulation (FAR) competitive, best value, source selection as an 8(a) set‐ aside Environmental Services Contract with the appropriate NAICS code. Competing contractors, hereinafter referred to as “Offeror”, shall submit a proposal that includes the required submission information indicated below to demonstrate the Offeror’s technical capabilities to perform the work described in this solicitation. In addition, each Offeror shall also include its price and other administrative information described below. By submission of a proposal, the Offeror accedes to all the terms of this Request for Proposal (RFP).

The Offeror’s complete proposal, consisting of all price and non‐price evaluation factors will be evaluated in accordance with the evaluation criteria of this solicitation. The Government reserves the right to reject any and all offers.

The following detailed proposal instructions are provided to ensure a consistent and detailed description of the Offeror’s approach and the associated price(s). The Offeror must include the Volumes, Sections, and Chapters described below using the precise labeling schema described. Offerors may add Sections and Chapters if deemed appropriate, but the numbering schema defined herein shall not be changed.

Any questions or inquiries for this acquisition shall be directed, via email, at juan_rendon@ibc.doi.gov.

1.1 General Instructions

a. Your proposal shall become the property of the Government and will not be returned. If your proposal contains information that you do not wish disclosed to the public or used by the Government for any purpose other than evaluation of your proposal, such restrictions shall be clearly indicated on each sheet containing such information.

b. Prior to submission of proposals, Offerors are expected to reach an understanding of the requirements of this Request for Proposal (RFP). If such a review establishes the need for correction or clarification, such information should immediately be brought to the attention of the Contracting Officer so that the matter can be resolved.

c. The Government reserves the right to request such additional information as may be necessary to determine the Offeror’s qualifications for award of a contract or to clarify any aspects of the proposal. Such information shall be furnished promptly upon the Government’s request.

d. Offerors shall not be reimbursed for the associated costs of developing a proposal for this RFP.

Solicitation No. 140D0422R0077 – Environmental Services Contract

Instructions to Offerors

Source Selection Information – FAR 2.101 and 3.104

e. This requirement shall be competed utilizing Federal Acquisition Regulation (FAR) subpart 19.8 Contracting with the Small Business Administration (the 8(a) Program), 12 – Acquisition of Commercial Items, 15 – Contracting by Negotiation, and 16 – Types of Contracts.

f. The Contracting Officer (CO), intends to award an Indefinite Delivery, Indefinite Quantity (ID/IQ) contract competed among qualified 8(a) companies, and at the onset of the award, issue one (1) initial task order to a single vendor.

One (1) electronic copy of each unsuccessful proposal will be retained in the contract file.

1.2 Proposal Format

VOLUME VOLUME TITLE, SECTIONS, AND PAGE LIMITS

1 FACTOR 1 – TECHNICAL APPROACH [20 Pages Max] Cover Page [No Page Limit] Table of Contents [No Page Limit] Compliance Matrix [No Page Limit] Section 1 – Technical Approach Section 2 – Phase‐in Section 3 – Work Control Plan Section 4 – Quality Control Plan Section 5 – Property Management Plan Section 6 – Assumptions, conditions, and/or exceptions [No

Page Limit]

VOLUME VOLUME TITLE, SECTIONS, AND PAGE LIMITS

2 FACTOR 2 – MANAGEMENT APPROACH [15 Pages Max] Cover Page [No Page Limit] Table of Contents [No Page Limit] Section 1 – Management Organizational Structure

Section 2 – Teaming Arrangements Section 3 – Requirement Management Section 4 – Assumptions, conditions, and/or exceptions [No

Page Limit]

VOLUME VOLUME TITLE, SECTIONS, AND PAGE LIMITS

FACTOR 3 ‐ RELEVANT PAST AND PRESENT PERFORMANCE

Cover Page [No Page Limit] Table of Contents [No Page Limit] Section 1: Relevant Past and Present Performance

Assumptions, conditions, and/or exceptions [No Page Limit] Section 2: Relevant Past and Present Performance References

[No Page Limit]

VOLUME VOLUME TITLE, SECTIONS, AND PAGE LIMITS

4 FACTOR 4: PRICE

Cover Page [No Page Limit] Table of Contents [No Page Limit] Section 1: General Information

VOLUME VOLUME TITLE, SECTIONS, AND PAGE LIMITS

Section 2: Price Assumptions, conditions, and/or exceptions [No page limit]

Section 3: Bid Schedule (Template attached) Section 4: Completed SF‐1449 Section 5: Contractor Responsibility Information Section 6: Completed SF‐30 (if applicable)

The Compliance Matrices, Cover Pages, Table of Contents, Assumptions, Conditions, or Exceptions, and Identification of Termination for Default or Termination for Cause information are excluded from the page limitations of their respective volumes.

Key personnel resumes are limited to 4 single‐sided pages each, including letter of commitment.

All documentation submitted shall be in Times New Roman, 12‐point font size, single spaced, 8.5x11 inch paper. Any pages larger than 8.5x11 inches will be considered 2 pages. Any pages in excess of the page limits specified will not be evaluated. These page format restrictions also shall apply to any responses to Evaluation Notices sent to the Offeror requesting additional proposal information.

To effectively and equitably evaluate proposals, the government Source Selection Evaluation Board (SSEB) must receive information, in the order described in each section that clearly describes an Offeror's capabilities to successfully execute the project as required by this RFP. Materials that are not properly organized may easily be overlooked during evaluations, possibly affecting an Offeror’s rating.

Offers should be concise, maintain page limits and address only the information outlined in each section.

Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible and no larger than 11 by 17 inches. Foldout pages shall fold entirely within the volume. Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics but not for pages of text. For tables, charts, graphs and figures, the text shall be no smaller than 9‐point font size. Foldout pages will be counted as two pages in relation to the page limit set under this Instructions to Offerors (ITO). If graphics are included that contain screen shots of actual software or computer screens, the 9‐point font size limitation does not apply.

Proposals, signed by an official authorized to bind the Offeror, shall set forth full, accurate, and complete information as required by this solicitation. The penalty for making false statements is prescribed in 18 USC 1001. Failure to furnish full and complete information requested may cause an offer to be determined unacceptable and removed from further consideration. Offerors that do not follow the instructions provided herein may be removed from consideration of award due to failure to comply with the solicitation.

1.3 Cover Pages, Tables of Contents, and Compliance Matrix

The Offeror shall provide a Cover Page in each Volume. The Cover Page will include the following information:

a. Company name

b. Name and title of the point of contact (POC) authorized to negotiate on behalf of the Offeror’s organization

c. Telephone number, email address, and mailing address of the POC

d. Names, titles, email addresses, and telephone numbers of other POCs that the Government may contact if clarification of responses is needed

The Offeror shall provide a Table of Contents in each Volume. The Table of Contents should include Chapters, subsections, tables and figures.

The Offeror shall provide a compliance matrix that maps solicitation requirements to proposal response sections and page numbers. The compliance matrix shall be in the Volume 1: Factor 1 – Technical Approach.

1.4 Assumptions, Conditions, or Exceptions

Offerors must submit, all (if any) assumptions, conditions, or exceptions with any of the terms and conditions contained herein in developing its proposal response. Assumptions or an acknowledgment of no assumptions specific to each Volume/Section should be provided. If not noted in this section of your proposal, it will be assumed that the Offeror proposes no assumptions for award and agrees to comply with all of the terms and conditions as set forth herein. It is not the responsibility of the Government to seek out and identify assumptions, conditions, or exceptions buried within the Offeror’s proposal.

Ideally, any assumptions, conditions, and/or exceptions are addressed during the Question and Answer (Q&A) phase. Ensure to submit prior to the deadline. Any valid assumptions, conditions and or exceptions shall be addressed via an amendment to the solicitation.

2 Proposal Organization The Offeror shall submit the proposal separated into the following volumes:

Volume 1: Factor 1 – Technical Approach Volume 2: Factor 2 – Management Approach Volume 3: Factor 3 ‐ Relevant Past and Present Performance Volume 4: Factor 4 ‐ Price

2.1 Volume 1: Factor 1 – Technical Approach

The Offeror’s Volume 1: Technical Approach shall be submitted as described below.

Volume 1: Factor 1 – Technical Approach

Cover Page (CP)

Table of Contents (TOC)

Compliance Matrix

Section 1: Technical Approach

Section 2: Phase‐In

Section 3: Work Control Plan

Volume 1: Factor 1 – Technical Approach

Section 4: Quality Control Plan

Section 5: Property Management Plan

Section 6: Assumptions, conditions, and/or exceptions

2.2 Volume 2: Factor 2 ‐ Personnel Requirements

The Offeror’s Volume 2: Personnel Requirements Volume shall be submitted as described below.

Volume 2: Factor 2 – Management Approach

Table of Contents (TOC)

Section 1: Management Organizational Structure

Section 2: Teaming Arrangements

Section 3: Requirement Management

Section 4: Assumptions, conditions, and/or exceptions

2.3 Volume 3: Factor 3 ‐ Relevant Past and Present Performance The Offeror’s Volume 3: Relevant Past and Present Performance Volume shall be submitted as described below.

Volume 3: Factor 3 ‐ Relevant Past and Present Performance

Table of Contents (TOC)

Section 1: Relevant Past and Present Performance Assumptions, Conditions, or Exceptions

Section 2: Relevant Past and Present Performance References

Section 3: Identification of Termination for Default or Termination for Cause

2.4 Volume 4: Factor 4 ‐ Price

The Offeror’s Volume 4: Price shall be submitted as described below.

Volume 4: Factor 4 ‐ Price

Table of Contents (TOC)

Section 1: General Information

Section 2: Price Volume Assumptions, Conditions, or Exceptions

Section 3: Bid Schedule

Volume 4: Factor 4 ‐ Price

Section 4: Completed SF‐1449 Form

Section 5: Contractor Responsibility Information

Section 6: Completed SF‐30

3 Volume Details

3.1 Volume 1: Factor 1 – Technical Approach

The Offeror shall submit a technical approach narrative to explain their company’s approach to execute the environmental compliance work required by the solicitation. Reference the performance work statement (PWS), attachments, and appendices for project information required by this solicitation.

Note: The IDIQ Master Contract and Day One Task Order Proposal shall only address the criteria described under 3.1.1 Section 1: Technical Approach.

3.1.1 Section 1: Technical Approach

The Offeror shall provide a project specific approach narrative to demonstrate an understanding of the entire scope of select tasks, with the narrative organized to reflect the following program areas:

1) Hazardous Waste Management (Day one Task Order)

2) Air Quality (Day one Task Order)

3) Sampling, Testing, Analysis and Monitoring (Day one Task Order)

4) Stormwater (Day one Task Order)

5) Natural Resources (IDIQ)

Offerors shall describe how their approach reduces the Government’s vulnerability to enforcements actions, implement the requirements of the PWS, and complies with applicable Federal, State, Local and Air Force regulations and policies. Offerors shall describe proactive actions that will be taken to identify and correct potential compliance vulnerabilities.

Note: Under this Section, the Offeror shall only submit a technical proposal at the ID/IQ level that addresses Natural Resources. For the Day One Task Order, the Offeror shall submit a technical proposal which includes Hazardous Waste Management, Air Quality, Sampling, Testing, Analysis, and Monitoring, and Stormwater. Interested Offerors are to submit a single technical proposal that addresses all 5 elements. The Government is not seeking 2 separate technical proposals under this section.

3.1.2 Section 2: Phase‐In

The Offeror shall provide a project specific narrative describing a phase‐in plan for this contract. The plan shall include key milestones for assuming 100% responsibility for all PWS requirements over a one‐ month period. At a minimum the plan shall address: 1) workforce mobilization to include hiring, training, obtain clearances and obtaining LAN access; 2) interfacing with incumbent contractor; 3) transferring Government furnished property.

3.1.3 Section 3: Work Control Plan

Provide a description of the Offeror’s Work Control Plan for the contract. The plan shall address management and control processes to receive, validate, control, and track program support requirements and manage workforce planning and scheduling. The plan shall describe an approach to conduct all environmental compliance services to include scheduling, quality control, tracking assigned work, geographic information system (GIS), data management and mapping, and status reporting that meets the PWS. This plan will also include natural resource services which may be exercised as a separate Task Order.

3.1.4 Section 4: Quality Control Plan

Provide a description of the Offeror’s Quality Control Plan for the contract. The plan shall address metrics that identify trends, quantify customer expectations, measure long term effectiveness of work performed and monitors subcontract performance to ensure value to the government. The plan shall also address a method for evaluating trends, making adjustments, and promoting positive change.

3.1.5 Section 5: Property Management Plan

Provide a description of the Offeror’s Property Management Plan for the contract. The plan shall describe the management of Government property, or existing property management plans, methods, practices, or procedures for accounting for Government property provided under this contract.

3.1.6 Section 6: Assumptions, conditions, and/or exceptions

Reference Section 1.4 Assumptions, Conditions, or Exceptions.

3.2 Volume 2: Factor 2 – Management Approach

The Offeror must submit a management approach narrative to explain their company’s approach to execute the work required by the solicitation. Reference the PWS, attachments, and appendices for project information required by this solicitation.

3.2.1 Section 1: Management Organizational Structure

Provide the overall management organizational structure, functional allocation of responsibilities, and show the lines of authority to support the execution of the contract. The structure shall be subdivided between the Environmental Compliance programs areas, Pest Management, and Natural Resources. At a minimum, discuss key personnel positions as determined in the PWS, include resumes, requirements and certifications addressed, project team composition to include subcontractors, etc. Include an organizational chart and ensure the information fully supports the narrative.

3.2.2 Section 2: Teaming Arrangements

Describe all teaming arrangements (inclusive of subcontractors) and the management of those arrangements to ensure successful performance of all PWS requirements. Offeror shall address the availability of the Prime Contractor’s resources and expertise on‐site to resolve all regulatory, equipment, material, procurement, staffing, and contractual issues.

3.2.3 Section 3: Requirement Management

Provide a description of the Offeror’s ability to manage and meet the unique requirements for conducting work at the specified Government installations and meeting the appropriate access and security requirements.

3.2.4 Section 4: Assumptions, conditions, and/or exceptions

Reference Section 1.4 Assumptions, Conditions, or Exceptions.

3.3 Volume 3: Factor 3 ‐ Relevant Past and Present Performance The Past Performance of the Offeror consists of (a) Relevant and Recent Company Effort and (b) Quality of Past Performance.

3.3.1 Section 1: Relevant Past and Present Performance Assumptions, Conditions, or Exceptions

Reference Section 1.4 Assumptions, Conditions, or Exceptions for instructions.

3.3.2 Section 2: Relevant Past and Present Performance References The Government seeks to evaluate the Offeror’s relevant past and present performance supporting various clients, across various project types, and under varying conditions by evaluating the quality of Offeror performance in execution of contracts of similar scope (type, complexity, magnitude and dollar value) to this requirement. The Offeror shall identify no more than three (3) recent contracts/orders for the prime contractor. In lieu of three prime contracts the Offeror may submit two (2) recent contracts/orders for the prime contractor and one (1) recent contracts/orders for a proposed subcontractor. Previous or current projects/tasks shall be of a similar scope (type, complexity, magnitude and dollar value) of work identified in the ID/IQ and first task order PWSs. Offerors with less than three (3) relevant Past Performance contract references may submit fewer than three (3) contracts. Each reference may apply to one or more Contract scope areas. Recent is defined as within the last five (5) years. Relevant is defined as work similar in scope (type, complexity, magnitude and dollar value) of the work described in the PWS. Performance references may include active contracts.

The Government will not consider contracts recent when the contract is newly awarded without a performance history or when the effort concluded more than five (5) years prior to the release of this solicitation.

Each Offeror shall submit a past and present performance volume with its proposal, containing past performance information in accordance with the format noted in Section 1.2. The Offeror shall submit the information for themselves and any Subcontractors, and/or teaming partners used on similar contracts and/or subcontracts completed within the last three (3) years, and related contracts and subcontracts currently in process, if any. The burden of providing current, detailed and complete past performance information rests with the Offeror.

If the Offeror is submitting under a Joint Venture (JV), the JV Offeror shall provide no more than three

(3) examples of recent, relevant projects performed by the JV that reflect the JV’s ability to perform the work required in this solicitation. If the JV Offeror does not have three (3) projects performed as a JV, the Offeror may supplement those projects it performed as a JV with recent, relevant projects performed by the members of the JV in their individual capacities. In such instance, the total number of projects submitted by the JV shall be no more than three (3). If the JV Offeror has not previously performed as a JV, each member of the JV may submit recent, relevant projects performed in their individual capacities. The total number of projects submitted by the JV shall be no more than three (3).

Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort, and to what aspects of the proposed effort they relate to the PWS. This may include a discussion of past efforts to identify and manage program risk. The Offeror is required to clearly demonstrate management actions employed in overcoming problems and the effects of those actions, in terms of improvements achieved or problems rectified, if applicable. Submittal of quality performance indicators or other management indicators that clearly support that an Offeror has overcome past problems is required, if applicable.

All provided Past Performance references should:

a. Consider that the term “contract” refers to a Contract, BPA, or purchase order.

b. Consider the term “order” refers to a Task Order, Delivery Order, or BPA Call.

c. Be for the prime Contractor, Teaming Partner, or Subcontractor.

d. Reference Past Performance where the contractor performed a substantially similar service to that which the contractor will perform.

e. Be of similar size, scope, complexity, and currency where:

1. “Size” of a contract relates to the contract value of services including all subcontracts and option periods.

2. “Scope” relates to the range of services provided to any Federal, State, or Local Government entity as compared to the scope of this requirement.

3. “Complexity” refers to the range of technical challenges that must be addressed in addition the ability to provide multiple services in multiple locations in parallel while meeting or exceeding performance objectives.

f. Demonstrate the Offeror’s Past Performance in providing all of support services directly related to the F2F Services IDIQ PWS Requirements.

3.3.2.1 Past Performance Information Required

Each Past Performance reference submitted by the Offeror in the following order shown and shall include the following information:

a. Company Name;

b. Location of contract work;

c. Contract name;

d. Contract number;

e. Order number (if applicable);

f. Contact information for two (2) customer points‐of‐contact including:

1. Name and title

2. The role/job of the points‐of‐contact, while associated with the project

3. Employer/agency

4. Telephone number

5. Email address

g. Indicate whether the Past Performance reference is for the Prime Contractor, Teaming Partner, or Subcontractor;

1. If listed as prime contractor indicate Extent and type of work subcontracted out

h. Brief description of the Contract scope and tasking (not to exceed 100 words);

i. Contract task areas to which the Past or Present Performance reference applies;

j. Customer organization (agency, firm, etc.);

k. Customer types (Federal Government, State);

l. Contract type (firm‐fixed price, cost reimbursable, time‐and‐materials, etc.);

m. Estimated contract value:

1. Including all subcontracts and option periods with a clear indication of whether the options were exercised; and

2. The contract value shall reflect the revenue realized by the Offeror for services actually performed by the Offeror. For example, if the Offeror was a subcontractor, the dollar value shall only reflect the Offeror’s portion of the work as subcontractor, not the value of the entire contract as realized by the Prime contractor.

n. Performance‐based Contract (Yes/No/Partial);

o. Start and completion date (or projected completion date);

p. A brief narrative of why the Offeror deems the reference to be relevant to this effort to include

PWS paragraph(s) that the reference applies to;

q. A brief description of how Offeror’s efforts resulted in:

1. Quality Service, including termination or Liquidated Damages Information and known performance deemed unacceptable to the customer, or not in accordance with the contract terms and conditions

2. Timeliness (Schedule Control)

3. Cost Control

4. Positive and Effective Business Relations

5. Effective and Efficient Staff Management

Offerors are strongly urged to provide the Government with the most current data 3 years from the date of issuance of this solicitation for each contract reference. Offerors shall provide unclassified contracts whenever possible. Classified contract references or information provided on classified contracts cannot be verified by the Government and may limit the amount of data available to perform the performance risk evaluation.

3.3.2.2 Quality of Past Performance Information

The Offeror shall submit evidence of the quality of their past performance for each project. For Federal Government projects, the Offeror shall provide a completed Past Performance Questionnaire (PPQ) (See Attachment 4) (Interested offerors shall fill out sections 1 and 2 of the PPQ attachment. The remaining portion shall be filled out by Government personnel listed in section 2 of said attachment. The offeror shall ensure the form is complete and included with their proposal). If, at time of evaluation, a final contractor performance evaluation exists in CPARS, and yet the Offeror submits a PPQ, only the evaluation in CPARS will be considered. The quality of past performance portion of Factor 3 does not count against the page limitation.

a. Past performance surveys/assessment/evaluation forms other than PPQs are unacceptable and will not be considered or evaluated

b. Completed PPQs that were submitted in response to previous solicitations may be used in this source selection. However, Offerors shall not incorporate such PPQs by reference and thus must resubmit the PPQ with their proposal. This does not, however, preclude the Government from utilizing previously submitted PPQ information in the Past Performance evaluation

c. If an Offeror has been required to take corrective action for any substandard performance or experienced other performance problems such as cost overruns, extended performance periods, numerous warranty calls, etc., the Offeror should explain the circumstances and the corrective actions taken

The Government reserves the right to verify the information on projects submitted for evaluation, and to review Government project appraisal systems and any other system, for information on other projects performed by the Offeror whether submitted as part of a proposal or not. The Government also reserves the right to contact project clients/customer, or other references. For any adverse performance information found for which the Offeror has not had an opportunity to address, the Offeror will be afforded an opportunity to explain.

Information obtained will be used for both the responsibility determination and the best value decision.

3.4 Volume 4: Factor 4 ‐ Price

Do not submit data beyond that required by this instruction unless you consider it essential to document or support your price position. All information relating to the proposed price, including all required supporting documentation, must be included in the section of the proposal designated as the Price Volume. Under no circumstances shall this information and documentation be included elsewhere in the proposal.

These instructions are to assist the Offeror in submitting information other than cost or pricing data that is required for the Government to properly assess the reasonableness, including completeness and accuracy, and realism (if necessary) of the Offeror's Price for the initial task orders. Proper presentation and adequate supporting documentation will ensure the price volume is fairly evaluated and the Government is able to understand all assumptions concerning the proposed price within the proposal.

The burden of proof for credibility of proposed prices rests with the Offeror.

Compliance with these instructions is mandatory and failure to comply may result in rejection of the Offeror's Price volume. If the Contracting Officer or Contracting Specialist requests revised or additional information, the Offeror will specifically point out how the update impacts the Offeror's proposal. The Offeror is cautioned to submit other than cost/pricing information that is fully responsive to the contract requirements.

Unrealistically low or high proposed prices may be grounds for eliminating a proposal from competition either on the basis that the Offeror does not understand the requirement or has made an unrealistic proposal. Offerors are cautioned against submitting a materially unbalanced offer. An offer is mathematically unbalanced if it is based on prices that are significantly less than the price for some contract tasks and significantly overstated in relation to price for others. An offer is materially unbalanced if it is mathematically unbalanced, and if:

There is a reasonable doubt that the offer would result in the lowest overall cost to the Government, even though it is the lowest evaluated offer; or

The offer is so grossly unbalanced that its acceptance could result in the Government initially overpaying for a portion of the work performed.

The Offeror agrees to hold the cost of its offer firm for 120 calendar days from the date specified for receipt of offers, unless another time period is specified in an amendment to the solicitation.

3.4.1 Cover Page Information

The Offeror shall submit a proposal that provides the following information on company letterhead that provides the following:

a. Legal Business Name and Doing Business As (DBA) Name

b. Physical Street Address

c. If work is performed on a military installation

d. City, State, Zip Code

e. Mailing Address

f. Unique Entity Identifier (UEI)

g. Commercial and Government Entity Code (CAGE) Code

h. All applicable NAICS Code

i. Product Service Code

j. Taxpayer Identification Number (TIN)

k. Technical And Contracting Points Of Contact

i. Job Title

ii. Address

iii. Telephone Number

iv. Email Address

l. Include Solicitation no. 140D0422R0077

m. Acknowledgement of all proposal amendments

3.4.2 Section 1: Price Volume Assumptions, Conditions, or Exceptions Reference Section 1.5, Assumptions, Conditions, or Exceptions for instructions.

3.4.3 Section 2: Bid Schedule

The Offeror shall complete the provided bid schedule and provide in MS Excel format.

3.4.4 Section 3: Contractor Responsibility Information

The Offeror shall provide information that the Offeror is responsible within the meaning of FAR 9.104‐1.

Offerors shall also provide the following information:

a. Financial Information of Organization. This information is required for the Prime vendor only.

Information on financial condition, capability and background of the organization. Clearly explain your current financial strength and resource capability, and current credit rating. The organization’s latest annual financial statements (e.g. Balance Sheet, Profit and Loss Statement, Statement of Cash Flow, and Annual Reports), for the last three consecutive years of operation, latest quarterly financial statements of operations, and other documentation to clearly explain its current financial strength and resource capability, and current credit rating. Compiled financial statements, reviewed financial statements, and/or audited financial statements will be acceptable and sufficient.

b. Provide your Dun & Bradstreet® Credit Rating.

c. Provide your financial line of credit amount.

3.4.5 Section 4: SF 1449 Form

The Offeror shall complete blocks 30b and 30c of page one of the SF 1449, and sign block 30a to show that the Offeror has read and agrees to comply with all the conditions and instructions provided in the

RFP.

3.4.6 Section 5: SF 30 Form

Any and all amendments shall be acknowledged by completion of blocks 15A, 15B and 15C of the SF 30 Amendment form and returned with your proposal.

4 Freedom of Information Act and Congressional Request Offerors are apprised that information furnished under this RFP may not be subject to disclosure under the Freedom of Information Act (FOIA), under Section 821 of P.L. No. 104‐201 (1997).

Offerors should nevertheless be aware that proposals may be accessed through Congressional request, and are advised to mark all items that are confidential to the business or contain trade secrets, proprietary or personal information must be clearly marked. Marking of items will not necessarily preclude mandatory disclosure.

5 Inquiries The Offeror is instructed to contact only the Contracting Officer specified for this acquisition for information about any aspect of this solicitation. Where possible, inquires must be submitted in writing via electronic mail at juan_rendon@ibc.doi.gov

6 Incurring Costs The Contracting Officer is the only person who can legally obligate the Government for the expenditure of public funds. Costs shall not be incurred by recipients of this solicitation in anticipation of receiving direct reimbursement from the Government. It is understood that your proposal will become part of the official file on this matter without obligation of the Government.

7 Organizational Conflicts of Interest (OCI) Disclosure The Offeror shall provide a disclosure statement with its proposal that concisely describes all the relevant facts concerning any past or present OCIs relating to this solicitation. If applicable, in the same statement, the Offeror shall provide information to assure the government that the conflicts of interest have been mitigated and/or neutralized to the maximum extent possible. If a conflict of interest is discovered after award of this contract, the Contracting Officer will make a decision on whether or not to terminate the contract. If no conflicts of interest exist, the Offeror shall provide a statement stating no Conflicts of Interest exist.

8 Discrepancies/Exceptions to Terms and Conditions The Contracting Officer is the exclusive point of contact for this acquisition. Address any questions or concerns you may have to the CO. Written requests for clarification may be sent to the CO. Questions or requests for clarification shall be submitted on or before 5:00 P.M. Eastern Time, October 14, 2022. In the event of conflict between the answer to questions and the RFP, the RFP shall take precedence.

Please be advised that the Government reserves the right to transmit those questions and answers of a common interest to all prospective Offerors. Telephonic and facsimile questions will not be accepted.

Questions shall contain the RFP number and Title. Use Attachment No. 6 – Q&A, for any discrepancies / exceptions to the terms and conditions. Questions and answers will be posted on the Government Point of Entry at sam.gov.

It is the responsibility of the Offeror to get their submission in on time and ensure successful delivery to the Government facility. If you do NOT receive a confirmation email, it is the Offeror’s responsibility to follow‐up with the Contracting Officer to ensure successful delivery.

If you believe that the requirements in these instructions or elsewhere in the RFP contain an error, omission, are otherwise unsound or require clarification in order to permit submittal of a responsive proposal shall notify the CO in writing with supporting rationale. Exceptions taken to terms and conditions of the solicitation, to any of their formal attachments, or to other parts of the solicitation shall be identified and the Offeror shall notify the CO in writing with supporting rationale. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Provide rationale in support of the exception and fully explain the impact, if any, on the performance, schedule, price, and specific requirements of the solicitation.

9 Government Points of Contact

Contracting Officer:

Mr. Juan Rendon juan_rendon@ibc.doi.gov

10 Deadline for Submission of Proposals and Submission Instructions Responses to this RFP shall be submitted via email to on or before 5:00 P.M. EST October 31, 2022.

Proposals received after the date/time specified will not be evaluated. Please note it is the Offeror’s responsibility to ensure/verify that the Government receives their submission on or before the time specified. If the proposal is not received by Government on or before the date and time specified, the Offeror’s submission may be considered late. Any “no‐proposal reply” should include a brief statement as to why you are unable to perform. The electronic copies of the proposal shall be submitted in a format readable by Microsoft Office OR Adobe Acrobat Standard and shall be virus free. If files are compressed, they must be provided in a self‐extracting format. The bid schedule shall be submitted in editable Microsoft Excel format.

10.1 Delivery

Interested Offerors shall submit their proposal via email during the specified timeline at juan_rendon@ibc.doi.gov. No proposals shall be hand delivered. For planning purposes and to ensure successful delivery of your proposal, be aware that the size limit for each email is 25 MB. Compressed, condensed, and zip files are recommended for larger files.