Attach__No__1B_-_Consolidated_POL_Tanks_Playbook.pdf

Air Force Civil Engineer POL Tank Management Playbook

POL Tank Management Playbook| Introduction – Petroleum, Oil and Lubricants (POL) Tank Management 1

POL Tank Management Playbook

POL Tank Management Playbook| Introduction – Petroleum, Oil and Lubricants (POL) Tank Management 2

Table of Contents Chapter 1 Introduction – Petroleum, Oil and Lubricants (POL) Tank Management

1.1 How to use this Playbook

Chapter 2 POL Tank Management Program

2.1 Tank Ownership Requirements

2.1.1 General Tank Custodian Activities

2.1.2 POL Tank Management Lifecycle Process Flowchart

Chapter 3 Roles and Responsibilities Chapter 4 Petroleum, Oil and Lubricants (POL) Tank Management Programming and Funding

4.1 Organizational Tank Funding

4.1.1 New Install (Purchase and Installation)

4.1.2 Maintenance/Repair

4.1.3 Closure

4.2 Air Force Funding

4.2.1 AF Funding – Environmental Quality (EQ)

4.2.2 AF Funding – Sustainment, Restoration and Modernization (SRM)

4.3 DLA Funding

4.3.1 DLA Funding

4.3.2 DLA Funding (Environmental)

4.3.3 DLA Funding – Sustainment, Restoration and Modernization (SRM)

4.4 AAFES and NAF

4.4.1 New Install (Purchase and Installation)

4.4.2 Maintenance and Repair

4.4.3 Closure

5.1 Aboveground Storage Tanks (ASTs) and Containers

5.1.1 Oil Pollution Prevention Act/SPCC Rule (Title 40, CFR Part 112)

5.1.2 State AST Regulations

5.1.3 Industry Standards

5.2 Underground Storage Tanks (USTs)

5.2.1 Resource Conservation and Recovery Act, Subtitle I (RCRA-I) - Underground Storage

Tanks/Technical Standards (Title 40, CFR Part 280)

5.2.2 State UST Regulations

5.2.3 Industry Standard - Petroleum Equipment Institute (PEI)

5.3 Overseas Installations

5.3.1 Final Governing Standards (FGS)

5.3.2 Overseas Environmental Baseline Guidance Document (OEBGD)

5.4 Air Force Instruction (AFI)

5.5 Recordkeeping Requirements

6.1 Standard Tank Designs

6.1.1 Applicable Design Criteria

6.1.2 Standard Tank Designs

6.1.3 Regulatory Fees

6.2 Aboveground Storage Tank (AST)

6.2.1 DoD Standard Design AST

6.2.2 Inspections

6.2.2.1 Periodic Inspections of Shop Fabricated Tanks (Monthly and Annual)

6.2.2.2 Formal Inspections of Shop Fabricated Tanks

6.2.2.3 Formal Inspections of Field Erected Tanks

6.2.3 Release Prevention and Control - Spill and Overfill Prevention

POL Tank Management Playbook| Introduction – Petroleum, Oil and Lubricants (POL) Tank Management 3

6.2.4 Spill/Secondary Containment Methods

6.2.5 Corrosion Prevention/Cathodic Protection

6.2.6 Release Detection Methods

6.2.7 Integrity Testing

6.2.8 Compatibility

6.2.9 Maintenance/Repair

6.2.10 New Construction/MILCON - New Installs

6.2.11 Closure of ASTs

6.3 Underground Storage Tank (UST)

6.3.1 DoD Standard Design UST

6.3.2 Walk-Through Inspections (i.e., 30 Day and Annual)

6.3.4 Spill/Secondary Containment Methods

6.3.5 Corrosion Prevention/Cathodic Protection

6.3.6 Release Detection Methods

6.3.7 Testing

6.3.8 Compatibility

6.3.9 Maintenance and Repair

6.3.10 New Installs

6.3.11 Abandoned

6.3.12 Closure of USTs

6.4 Oil/Water Separators (OWS)

6.5 Used Vegetable (i.e., Cooking Oil) Tanks

7.1 Storage Tank Accounting and Reporting (STAR) System

7.1.1 Environmental Quality Data Call Metrics and Reporting

7.1.2 STAR Tank Manager and Tank Custodian Roles - Quick Reference Guide

7.2 AF GeoBase Capabilities

7.2.1 Utilities (Tank) Layer

7.2.2 Environmental (Tank) Layer

7.3 FUELER SMS

7.4 TRIRIGA and ACES

7.4.2 ACES - Real Property (ACES - RP)

7.4.3 ACES - Project Management (ACES - PM)

Chapter 8 Training

8.1 AST Requirements

8.1.1 SPCC/FRP Training

8.1.2 AF AST Awareness Training Video

8.1.3 STI Inspector Certification - Formal Internal and External Inspections

8.2 UST Requirements

8.2.1 UST Custodian/Operator Training

8.2.2 PEI Resources

8.2.3 AAFES UST Training Resources

8.3 AF Environmental (EQ) Training Center (AFCEC/CZCA)

8.4 Additional Training Information

9.1 Spill Prevention Control and Countermeasures (SPCC) Plan

9.2 Facility Response Plan (FRP)

9.2.1 Oil Spill Removal Organization (OSRO) Agreements

9.3 Integrated Contingency Plan (ICP)

9.4 Spill Reporting

9.4.1 EASIER (Enforcement Actions, Spills, and Inspections Environmental Reporting)

9.4.2 Regulatory Notification

POL Tank Management Playbook| Introduction – Petroleum, Oil and Lubricants (POL) Tank Management 4

Appendix A – Acronym List Appendix B – Glossary of Terms Appendix C – Glossary of References, Regulations and Supporting Information Appendix D1 – AST Checklists Appendix D2 – UST Inspection Checklists Appendix D3 – Hydrant UST Inspection Checklist Appendix E – POL Tank Cross Functional Team Standard Agenda Template Appendix F – POL Spill Release and Contaminated Media Funding Matrix Appendix G – Recurring POL Tank Management Tasks

POL Tank Management Playbook| Introduction – Petroleum, Oil and Lubricants (POL) Tank Management 5

Chapter 1 Introduction – Petroleum, Oil and Lubricants (POL) Tank Management The objective of the POL Tank Management playbook is to provide a roadmap for the implementation and execution of the major POL Tank Management functions, provide a basic description of the elements, and identify primary roles and responsibilities. This playbook uses a simplified interface with an in-depth approach on “how-to” manage Air Force (AF) POL tanks. This playbook identifies key functions and promotes practical checklist-type actions to focus tank managers on achieving core capabilities described in the POL Tank Management life-cycle process map. The goal is to develop proactive management actions leading to the optimal resource decisions to support overall tank management and regulatory compliance. This playbook identifies a corporate view of “what’s important” as a roadmap to this goal.

1.1 How to use this Playbook

This playbook is intended to bring the POL Tank Management community to a best-in-practice capability.

Limitation: This Playbook is intended to guide installations through federal regulations with recommended implementation guidance in accordance with (IAW) AF policy, but is not a substitute for federal and state regulations or Air Force policy. Installations must be familiar with and understand respective regulatory authority requirements. As indicated in AFMAN 32-1067, not all requirements are applicable to overseas installations.

Applicability: This playbook is written for POL Tank Managers and describes general responsibilities for personnel described in Chapter 3, Roles and Responsibilities.

https://static.e-publishing.af.mil/production/1/af_a4/publication/afman32-1067/afman32-1067.pdf

POL Tank Management Playbook| POL Tank Management Program 6

Chapter 2 POL Tank Management Program AFMAN 32-1067 Water and Fuel Systems Chapter 9, provides details of the AF Storage Tank Compliance Program. Storage tanks that are properly operated and maintained IAW environmental regulatory requirements perform an essential function in support of the AF mission. POL tanks are used to store Petroleum, Oil and Lubricants (POL)s. The table below identifies and describes the different types of POL tanks and equipment associated with the POL Tank Management program.

Type of Tank/Equipment Description Aboveground Storage Tank

(AST)

ASTs are an unburied storage tank (referred to as a “bulk storage container” in the Spill Prevention, Control, and Countermeasure (SPCC) Rule) and include any aboveground container containing oil or bunkered tank or partially buried tank, with a volume of 55 gallons or greater. ASTs are typically classified by the method of construction such as “Shop Fabricated or Field Constructed”. AST program management is discussed in detail in Section 6.2.

Underground Storage Tank

(UST)

USTs are tanks and any underground piping connected to the tank that has at least 10% of its combined volume underground. USTs are regulated by the Resource Conservation and Recovery Act (RCRA), which is discussed in detail in Section 5.2. UST program management is discussed in detail in Section 6.3.

Underground heating oil (#2 Fuel Oil) may be exempt from UST regulations, but they are not exempt from SPCC regulations. USTs not regulated by Title 40, CFR Part 280 or a program approved under Part 281, are SPCC-regulated and included in the storage capacity calculation. USTs are included on the facility diagram.

Vaulted Aboveground Storage Tank (V-AST)

A tank contained above the floor of a subterranean vault. These systems are considered a “bulk storage container” or AST for the purposes of the SPCC Rule.

Piping System Piping systems allow the transfer of fuel from a source to the point of use. Fuel piping may be constructed above or below ground. Large diameter, high pressure piping systems that carry fuel from bulk storage tanks to hydrants or fill stands are commonly known as hydrant fuel systems. Pipelines (above and underground) for transporting petroleum within the facility are regulated under the SPCC regulations.

Transfer areas such as Loading and Unloading racks are regulated by the SPCC Rule. Hydrant systems may also be regulated under the UST Rule, 40 CFR Part 280. New requirements were added for Hydrant Systems as a result of the UST Rule revision of 2015, reference EPA guidance available on the eDASH Fuels/POL Tanks webpage for more information.

Organizational Tank The AF stores bulk petroleum products in organizational tanks when operational needs make it difficult to get fuel from centralized base fuels facilities. The types of organizational tanks are Support, Issue, and Portable. Organizational tank program management is discussed in detail in Section 6.3. Refer to AFI 23- 204, Organizational Fuel Tanks, for additional information.

Support Tank A support tank is any tank physically connected by fixed piping to a consuming facility or installed piece of equipment. Refer to AFI 23-204, for additional information.

Issue Tank An issue tank is any tank not physically connected to any equipment or facility and used to dispense fuel to vehicles, mobile trailers, ground support equipment, or portable containers. Refer to AFI 23-204, for additional information.

Portable Tank A portable tank is any mobile tank used for mobility maintenance, research and development, or similar purposes. Portable tanks may be used for issue or support purposes. Refer to AFI 23-204, for additional information.

Vegetable Oil Tank A tank used to store used cooking oil which is typically found at food service facilities on the installation.

Used Oil Tank A tank containing used oil which is typically found at vehicle and aircraft maintenance facilities.

Bunkered Tank A container constructed or placed in the ground by cutting the earth and re-covering the container in a manner that breaks the surrounding natural grade or that lies above grade, and is covered with earth, sand, gravel, asphalt, or other material. A bunkered tank is considered an aboveground storage container for purposes of Title 40, CFR Part 112.

Cut and Cover Tank Field constructed UST typically constructed for overseas bulk fuel storage in high threat areas. Refer to Unified Facilities Criteria (UFC) 3-460-01 and AW 78-24-29, for additional information.

Oil Water Separator (OWS) Wastewater pre-treatment unit which allows separation of oil from water discharged from a facility. These systems may include a separate holding tank for storing the separated oil regulated by either the SPCC Rule or RCRA. Refer to the Multiservice Oil Water Separator guidance document on the CE DASH Water/Wastewater webpage for additional information. OWSs used exclusively for wastewater treatment, to remove oil from water entering the sanitary sewer, are not subject to SPCC regulations per Title 40, CFR Part 112.1(d)(6). OWSs used to meet the SPCC requirements for secondary containment or storage facility drainage, such as those operating at bulk fuel supplies and hydrant systems, are subject to SPCC rules, but do not count toward storage capacity. Note: Any oil storage container used to hold oil removed from the hhttps://static.e-publishing.af.mil/production/1/af_a4/publication/afman32-1067/afman32-1067.pdf https://cs2.eis.af.mil/sites/10041/CEPlaybooks/pol_tanks/References/Chapter%206.2.pdf https://cs2.eis.af.mil/sites/10041/CEPlaybooks/pol_tanks/References/Chapter%205.2.pdf https://cs2.eis.af.mil/sites/10041/CEPlaybooks/pol_tanks/References/Chapter%206.3.pdf https://cs2.eis.af.mil/sites/10040/WPP/ProgramPage/ProgramPage.aspx?Program=Fuel%20/%20POL%20/%20Tanks https://cs2.eis.af.mil/sites/10040/WPP/ProgramPage/ProgramPage.aspx?Program=Fuel%20/%20POL%20/%20Tanks https://cs2.eis.af.mil/sites/10041/CEPlaybooks/pol_tanks/References/Chapter%206.3.pdf http://static.e-publishing.af.mil/production/1/af_a4_7/publication/afi23-204/afi23-204.pdf http://static.e-publishing.af.mil/production/1/af_a4_7/publication/afi23-204/afi23-204.pdf http://static.e-publishing.af.mil/production/1/af_a4_7/publication/afi23-204/afi23-204.pdf http://static.e-publishing.af.mil/production/1/af_a4_7/publication/afi23-204/afi23-204.pdf http://static.e-publishing.af.mil/production/1/af_a4_7/publication/afi23-204/afi23-204.pdf https://www.gpo.gov/fdsys/pkg/CFR-2017-title40-vol24/pdf/CFR-2017-title40-vol24-part112.pdf https://cs2.eis.af.mil/sites/10159/SitePages/Service%20Page.aspx?Service=Water/Wastewater https://cs2.eis.af.mil/sites/10159/SitePages/Service%20Page.aspx?Service=Water/Wastewater

POL Tank Management Playbook| 2.1Tank Ownership Requirements 7

Type of Tank/Equipment Description separation process is considered a bulk storage container and must comply with SPCC requirements.

Reference the EPA's SPCC Guidance for Regional Inspectors, for more detailed information.

Oil-filled Operational Equipment

Term used in the SPCC Rule to identify equipment that utilizes oil as a function of its intended purpose.

Examples include: hydraulic systems, lubricating systems, gear boxes, machining coolant systems, heat transfer systems, transformers, circuit breakers, electrical switches, and other systems containing oil solely to enable the operation of the device.

Table 2-1 POL Tank Types and Description

2.1 Tank Ownership Requirements

Responsibility for tanks falls under the purview of the “tank owner” and the owning organization. A tank owner is appointed by the unit or organization that owns a tank. In cases where a tank is needed by an organization, such as a used oil or cooking oil tank, and a tank custodian is not required per AFI 23-204, it is recommended the organization appoints a tank owner or POC to fulfill tank owner duties.

The tank owners and owning organization are responsible for, at a minimum:

1) Training - Acquiring the appropriate level of training required for the tank system for which the organization operates IAW AFI 23-204, AFMAN 32-1067, and Federal, State and local requirements.

2) Periodic Inspections - Monthly and annual visual inspections of tank systems required by AF Technical Order (AFTO) Facility Management (FM) 39, AFMAN 32-1067, regulatory agency, or industry standard. Common industry standards include: Petroleum Equipment Institute (PEI) Recommended Practices (RP) 900 for USTs, Steel Tank Institute (STI) SP001 for shop-fabricated and small field constructed ASTs and American Petroleum Institute (API) Standard 653 for bulk storage ASTs. Reference UFC 3-460-03 Petroleum Fuel Systems Maintenance dated 10 November 2017, for more information. Inspection schedules are identified in the installation’s SPCC Plan.

3) STI Formal External and Internal Inspections - Inspections of the exterior and interior of the AST are performed by a STI certified inspector as required by STI SP001. Inspection schedules are identified in the installation’s SPCC Plan.

4) API Formal External and Internal Inspections - Inspections of the exterior and interior of the AST are performed by an API certified inspector as required by American Petroleum Institute (API) Standard 653 for bulk storage ASTs. Inspection schedules are identified in the installation’s SPCC Plan.

5) Inspection Schedule - The owner and the certified inspectors shall use AST type, size, type of installation, corrosion rate, and previous inspection history (if any) for schedule of applicable type of inspections for each AST. Inspection schedules are identified in the installation’s SPCC Plan.

6) Equipment Testing – The owner shall ensure equipment testing is accomplished to ensure integrity and functionality. Tests may include: Liner integrity, tightness, spill bucket integrity, cathodic protection, release detection, and line leak detectors.

7) Maintenance – The owner shall ensure maintenance is performed. Tank maintenance may include: Tank coating, cathodic protection, floats, sensors, alarms, gauges, valves, anti-syphon valves, level indicators, automatic tank gauges (ATG), grounding, proper signage and warning labels, normal and emergency vents, bollards, sumps, spill buckets, dispensers, hoses, secondary containment, pumps, electrical, foundation, and overfill protection. UFC 3-460-03 states:

“Maintenance tasks are separated into Operator Maintenance (OM) and Systems Maintenance (SM). OM is normally performed by facility operator personnel as part of normal use. SM is http://static.e-publishing.af.mil/production/1/af_a4_7/publication/afi23-204/afi23-204.pdf https://static.e-publishing.af.mil/production/1/af_a4/publication/afman32-1067/afman32-1067.pdf https://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc/ufc-3-460-03 https://www.steeltank.com/SP001StandardFAQs/tabid/463/Default.aspx https://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc/ufc-3-460-03

POL Tank Management Playbook| 2.1Tank Ownership Requirements 8 normally performed by trained personnel of base facility maintenance, facility operating contracts, or maintenance contracts for recurring maintenance and repair." Refer to UFC 3-460- 03 in Appendix C for associated maintenance designations.

8) Programming Maintenance, Repair and Replacement - Refer to Chapter 5 for information.

9) Complete STAR training and gain access to system.

10) Receive formal designation letter from Unit Commander, save in STAR and submit to Tank Manager.

2.1.1 General Tank Custodian Activities

The Logistics Readiness Squadron (LRS) Quality Assurance (QA) conduct initial organizational tank inspections, conduct and records biennial program management assistance reviews of inventory procedures, physical security, safety compliance, administrative documentation, containment, and tank serviceability to include proper painting and marking. LRS QA maintains organizational tank inspection checklists.

The Fuels Management Team (FMT) provides tank custodian and escort training and coordinates with Base Civil Engineering (BCE) annually to receive a list of all organizational tanks.

The organizational tank custodian acts as the main point of contact (POC) for matters pertaining to organizational tank operations. They ensure organizational tanks comply with security, safety, accountability, and environmental protection requirements IAW all applicable technical directives. The organizational tank custodian:

1) Manages the operation of organization tanks IAW AFI 23-204 and AFMAN 32-1067.

2) Acts as the central POC for matters pertinent to organizational tank operations.

3) Is appointed in writing by the Organizational Commander. This signed and dated appointment letter includes the primary and alternate tank custodians.

4) Attend tank custodian training class, as required by AFI 23-204 (primary and alternate tank custodians will attend this class). The tank custodian appointment letter must accompany trainee(s) to this class.

5) The unit organization tank custodian monitors tanks and associated piping for leaks. The monitoring includes monthly inspections and documentation of inspection in STAR. The organization tank custodian reports suspected leaks to CEI immediately upon discovery.

6) Coordinates closely with CES, LRS, and SE to assure organization tanks comply with security, safety, accountability, and environmental protection requirements IAW all applicable technical directives, and Federal, State, and local environmental regulations.

7) Provides advanced notice to CEI Tank Compliance Manager and FMT of any proposed changes to current tank system, use, or contents.

8) Coordinates all requests for establishing organizational tanks through the FMT IAW AFI 23-

204. Once the FMT validates the request, the organization submits a work request to BCE.

9) Coordinates with CEI prior to obtaining or establishing a new organizational tank to assure tank selected (and associated piping) meet appropriate industry standards and regulatory requirements. FMT and CE conduct final inspection and approval of newly constructed systems.

https://apims.af.mil/apims/

POL Tank Management Playbook| 2.1Tank Ownership Requirements 9

10) Coordinates the demolition, relocation and significant changes (e.g., change in storage material, significant repairs or replacement, etc.) of their organizational tank(s) with CEI.

11) Obtains and completes training as required per AFI 23-204 and applicable Federal, State, and local AST and UST training requirements. Tank custodians who manage UST systems must meet the EPA/Implementing Agency UST operator training requirement according to the appropriate operator class (A, B, or C). Tank custodians who manage AST systems must meet the applicable SPCC training and qualification requirements (annual oil handler’s training and minimum qualifications per STI SP001). STI SP001 does not require training to perform periodic (monthly and annual inspections), but minimum qualifications must be met per paragraph 4.1.2 of the standard.

12) Program, budget, and seek funds for procurement of repairs, maintenance, inspection, testing and/or changes to current unit organizational tanks, and new unit organizational tanks. UFC 3-460-03 states: “Maintenance tasks are separated into OM and SM. OM is normally performed by facility operator personnel as part of normal use. SM is normally performed by trained personnel of base facility maintenance, facility operating contracts, or maintenance contracts for recurring maintenance and repair." Refer to UFC 3-460-03 Appendix C for associated maintenance designations.

13) For inspections conducted per AFI 23-204, report discrepancies to the Organizational Commander, Wing Safety, and BCE. Coordinate discrepancy reporting with CEI and the POL

CFT.

14) Is present during LRS QA biennial program management assistance reviews.

15) Performs maintenance on assigned organizational tanks IAW UFC 3-460-03.

16) Inspects issued tanks prior to first use of the day. Documents inspections on AFTO Form 39, Fuel System Inspection and Discrepancy Report; AFTO Form 244, Industrial/Support Equipment Record; IMT 487, Emergency Generator Operating Log; or locally created inspection form.

17) Gauges support/portable tanks water condensation monthly, if not used.

18) Notifies the FSC anytime a tank is taken out of service/returned to service. Note: Any deficiency compromising quality of product, hazards to the environment, or safety of operation and personnel will be considered adequate justification for placing the system out of service using the AF Form 979, Danger Tag, and IAW AFOSH Standard 91-302. Tank custodians coordinate placing/removing AF Form 979 on/from systems with CE.

19) Monitors and records organizational tank inventory levels using AF IMT 500, Daily and Weekly Fuel Report. May use locally developed form for fuel provided to unit owned vehicles and/or equipment from portable organizational tanks.

20) Receives bulk fuel deliveries and provides assistance during FMT deliveries of Government-owned products.

21) Operates the dispensing nozzle when receiving product via open port nozzle.

22) Removes free water from tank bottoms IAW T.O. 42B-1-1, Quality Control of Fuels and Lubricants.

23) On above ground tanks, if water removal systems are in place, they will be operated prior to any product movement (into or out of the tank). In cases where all water cannot be https://www.steeltank.com/SP001StandardFAQs/tabid/463/Default.aspx

POL Tank Management Playbook| 2.1Tank Ownership Requirements 10 removed, contact the BCE for tank modification. Whenever possible, removes all water from below ground tanks without sump drains. In cases where all water cannot be removed, water accumulation shall not exceed ¼ inch.

24) Monitors all underground storage tanks and associated piping for leaks regardless of calibration. Reports suspected leaks to the CEI immediately. Since leak detection methods for underground tanks may vary with the type and age of the tank or pipeline, consults with the CEI for the correct monitoring technique.

POL Tank Management Playbook| 2.1Tank Ownership Requirements 11

2.1.2 POL Tank Management Lifecycle Process Flowchart

Figure 1 POL Tank Lifecycle

1 Notify FSC and CEIE whenever tank is taken out of/returned to service.

2 To be considered permanently closed and exempt from the SPCC regulation a tank must meet the definition of permanently closed in Title 40, CFR Part 112.2 which reads "any container or facility for which (1) All liquid and sludge has been removed from each container and connecting line; and

(2) All connecting lines and piping have been disconnected from the container and blanked off, all valves (except ventilation valves) have been closed and locked, and conspicuous signs have been posted on each container stating it is a permanently closed container and noting the date of closure. Note: This text is an excerpt of the SPCC rule.

3 Those tanks that contain DLA capitalized fuel must have a service request in TRIRIGA for the programmers to be able to submit any work requests to DLA via EBS.

4 DLA - DLA funds for systems containing DLA capitalized fuel: 1. Submit service request to CE and 2. Enter deficiency into EBS.

EQ - Contact ISS; review EQ Eligibility Guidance Document.

SRM - Submit service request to CE Customer Service for repair to be completed or programmed.

NAF - Notify NAF POC or Unit Environmental Coordinator

POL Tank Management Playbook| Roles and Responsibilities 12

Chapter 3 Roles and Responsibilities

ROLE RESPONSIBILITY

Installation Tank Program Manager (CEIE)

The single POC and liaison office for storage tank compliance issues in consultation with AFCEC to EPA or other Federal, State, local, or host-nation regulators.

Ensure storage tank management programs comply with all applicable Federal, State and local requirements or the OEBGD and Final Governing Standards (FGS) for overseas installations. Provide technical expertise on environmental regulatory storage tank requirements.

Participate in design reviews through consultation with project proponents and project managers (tenants, CES Engineering Flight), on environmental requirements (including: permitting, notification, sampling) associated with new tanks, repairs, maintenance, calibration, and removal or replacement.

Complete notification to regulators for new ASTs/USTs IAW applicable agency rules and regulations. Ensure notification accurately describes the tank system.

Make appropriate update(s) to installations SPCC plan as required. Coordinate with AFCEC/CZO, AFCEC/CZE, or AFCEC/CZP as appropriate to ensure 5-year update to SPCC is programmed with appropriate environmental funds.

Technical changes require PE certification. Technical changes discussed in Chapter 9.

Maintain an accurate storage tank inventory in STAR, in coordination with all installation units, and provides the same to higher headquarters when requested. Maintain information on the locations and physical characteristics of AF storage tanks, including key features of variances and compliance orders.

Complete initial and recurring tank registrations.

Complete applicable Federal, State, local, and FGS required tank training.

Ensure spill response capabilities meet regulatory requirements identified in the Facility Response Plan (FRP).

Complete spill notifications to authorities according to regulatory requirements (Federal, State, local, and NRC).

Input regulatory inspections, non-compliance notifications, and spill releases into the Enforcement Actions, Spills, and Inspections Environmental Reporting (EASIER) tool and update IAW AFI 32-7001 Environmental Management Chapter 7.2.

Communicate programming requirements to AFCEC.

Implement processes to comply with new regulations applicable to the installation.

Collect and report essential data to AFCEC on HHQ data calls.

AFCEC/CZO Maintain regional media experts and the Intermediate Environmental Function (IEF).

Provide direct installation support by ensuring storage tank environmental requirements are programmed IAW AF guidance using AF approved project management software for Environmental Quality (EQ), pollution prevention and DLA funding as appropriate.

Provide direct installation support by ensuring storage tank environmental requirements are programmed IAW AF guidance using AF approved project management software (e.g., ACES, TRIRIGA, EBS) for EQ, pollution prevention, and DLA funding as appropriate. (AFI 32-7001, para 2.13.24, 2.17)

Regional media experts for the PACAF and USAFE regions are assigned to respective storefronts.

Attend Cross Functional Team meetings when invited. At a minimum, receive a copy of the meeting slides.

AFIMSC Det 2 Provide direct installation support by ensuring storage tank environmental requirements are programmed IAW AF guidance using AF approved project management software for EQ, pollution prevention and DLA funding as appropriate. AFI 32-7001, para 2.14, 2.17

AFMISMC Det 4 Provide direct installation support by ensuring storage tank environmental requirements are programmed IAW AF guidance using AF approved project management software for EQ, pollution prevention and DLA funding as appropriate. AFI 32-7001, para 2.14, 2.17 https://static.e-publishing.af.mil/production/1/af_a4/publication/afi32-7001/afi32-7001.pdf https://static.e-publishing.af.mil/production/1/af_a4/publication/afi32-7001/afi32-7001.pdf https://static.e-publishing.af.mil/production/1/af_a4/publication/afi32-7001/afi32-7001.pdf https://static.e-publishing.af.mil/production/1/af_a4/publication/afi32-7001/afi32-7001.pdfhttps:/static.e-publishing.af.mil/production/1/af_a4/publication/afi32-7001/afi32-7001.pdf https://static.e-publishing.af.mil/production/1/af_a4/publication/afi32-7001/afi32-7001.pdfhttps:/static.e-publishing.af.mil/production/1/af_a4/publication/afi32-7001/afi32-7001.pdf

POL Tank Management Playbook| Roles and Responsibilities 13

AFCEC/CPAD CPAD implements the Asset Management Plan (AMP)/Comprehensive Asset Management Plan (CAMP) products that are built from installation identified requirements validated and prioritized through the MAJCOMs to AFCEC/Air Staff, ensuring comprehensive requirements identification, validation, and prioritization processes.

CPAD uses AMPs/CAMPs to (1) inform the POM process of Future Years Defense Program (FYDP) requirements and (2) build facility/infrastructure investment IPLs for major program areas. CPAD validates Integrated Priority List (IPL) projects for consideration and inclusion on the Contract Task Order (CTO)/Execution Task Order (ETO).

AFCEC/CZTQ Provide AF wide technical consultation, implementation guidance, and scientific and other support. AFI 32-7001 para 2.13.10

Identify compliance requirements for new storage tank construction and assist in coordinating new projects or modifications with appropriate EPA or other Federal, State or local regulators.

Advise AF/A4C of the impacts of new storage tank requirements on AF operations.

Provide technical assistance to AF/A4C on implementation issues involving storage tank environmental policy.

Perform special projects and studies on storage tank compliance at the request of AF/A4C or Water Panel.

Identify and monitor applicable Federal and State storage tank regulations, compliance requirements, and enforcement policies.

Conduct data collection, reporting and analysis for storage tank compliance IAW AFI 32-7001.

Maintains eDASH Fuels/POL Tanks webpage with program and technical guidance.

Provides technical consultation through eDASH ANSR inquiries.

AFCEC/COSM Provide technical consultation, information and techniques for storing, distributing and dispensing aviation and ground fuels. This includes transfer piping, above- and underground storage tanks, pressurized hydrant fueling systems and vehicle service stations. Maintains Fuel Infrastructure webpage on CE Dash and technical consultation for the AFCEC Reachback Center. AFI 32-7001 para 2.15

Maintains UFCs and UFGSs for NATO criteria fuel systems.

AFCEC/COAU Provide operationalizing asset management support and guidance to the installation as it relates to specific AF fuel utility systems and operations governance documents. Provide AF Fuels Sub-AMP Manager support responsible for the AF enterprise asset management of all installation real property fuel facilities and systems that are for the sole purpose of providing transmission, monitoring, storage and fuels maintenance support.

Specific responsibilities include:

1) Standardize enterprise resource allocation using SMS data to support project requirements.

2) Review and validate fuels Sustainment, Restoration and Modernization (SRM) and Military Construction (MILCON) projects submitted in the IPL for AF funding in support of AFCEC/CPAD Utilities AMP Manager.

3) Serve as AF fuels operations focal point to coordinate with AFPET and DLA-Energy in coordination with

AFCEC/COSM.

4) Monitor the capacity, life span, condition and other factors of fuel facilities within STAR to leverage knowledge of assets (asset visibility) to identify opportunities of the sub-activity to satisfy mission requirements.

5) Provide, if requested, installation comprehensive planning support, system design and modeling, and development of projects for fuel utility systems.

6) Engage, coordinate and support the installations in identify strategic Enterprise opportunities for asset standardization and resiliency to include recommended policy changes in coordination with AFCEC/COSM.

7) Refer any storage tank environmental requirements to AFCEC/CZO and CZTQ for guidance and support.

AFIMSC AFIMSC reports to the AFMC and is organized to centrally manage mission support. Centralization of management support to the maximum extent possible improves efficiency and effectiveness in providing installation and https://static.e-publishing.af.mil/production/1/af_a4/publication/afi32-7001/afi32-7001.pdf https://static.e-publishing.af.mil/production/1/af_a4/publication/afi32-7001/afi32-7001.pdf https://static.e-publishing.af.mil/production/1/af_a4/publication/afi32-7001/afi32-7001.pdf https://cs2.eis.af.mil/sites/10040/WPP/ProgramPage/ProgramPage.aspx?Program=Fuel%20/%20POL%20/%20Tanks https://static.e-publishing.af.mil/production/1/af_a4/publication/afi32-7001/afi32-7001.pdf

POL Tank Management Playbook| Roles and Responsibilities 14 expeditionary combat support capabilities to wing commanders and mission partners and delivers more standardized levels of service across the AF.

The AFIMSC Cross-Functional Team (CFT) provides globally integrated management, resourcing and combat support operations for airman and family services, base communications, chaplain, CE, contracting, logistics readiness, public affairs, security forces and financial management programs.

The Installation Support Directorate of AFIMSC has three subordinate divisions: Installation Engineering, Protection Services, and Operations Support. The Installation Engineering Division provides policy implementation guidance and oversight of day-to-day operations. They organize, train, and equip installation and mission support functions for several CE and installation planning capabilities.

Provides a high-level oversight of capabilities that includes the prioritization of built and natural infrastructure, equipment, and human capital requirements; family and unaccompanied housing programs; installation planning;

facilities operations and sustainment programs; division management overhead; programming; command architect and sustainable design; command interior designer; and civil engineering enterprise information technology.

LRS Administer tank custodian and escort training IAW AFI 23-204.

Operate fuels facilities storing Defense Logistics Agency (DLA)-Energy capitalized product IAW the requirements prescribed by AFI 23-201 and DLA contracted facilities according to DLA-Energy policy and procedures and applicable Federal, State and local environmental regulations.

Coordinate mishap reports with potential release to Water of the U.S. with CEIE.

LRS QA conduct inspections IAW AFI 23-204 and AFI 20-112 and report discrepancies to the organizational CC, Wing Safety (SE), BCE, and tank custodian. Coordinate discrepancy reporting with CEI and the POL tank CFT.

Ensure tank operator and maintenance technicians complete applicable regulatory training.

Coordinate with FMT IAW AFI 23-204.

AAFES Installations support storage tanks at AAFES service stations IAW AFI 32-1020, Planning and Programming Built Infrastructure Projects.

Installations should consider proper funding for performance of activities for installation-owned AAFES service station storage tanks. Appropriated funds are not authorized to be used for anything except for actions IAW AFI 32-1020 para 6.2.9 and AFI 65-106, Appropriated Fund Support of MWR and NAF Instrumentalities (NAFIs).

Installations are responsible for obtaining and making initial payment for any registrations, permits, or fees required for AAFES service station storage tanks, and are subject to reimbursement by AAFES.

Interpretations for specific environmental compliance requirements are identified in Table 4.1 of AFI 65-106. This table demonstrates authorization for the use appropriated funds. EQ funding eligibility is based on the EQ Programming Guide.

Provide reimbursements for costs initially paid by installations for registrations, permits, or fees required for AAFES service station storage tanks.

Purchase, installation, monitoring, and repair or replacement of monitoring devices for AAFES service storage tanks.

Fund installation and construction of new tanks, and replacement of tanks and lines to increase or decrease capacity or enhance other tank features not required by new environmental regulations.

Comply with installation SPCC requirements, perform monthly inspections and submit work order to CE for real property assets to correct any issues identified.

JA Provide legal advice and guidance on all aspects of the storage tank compliance program through the Air Force Legal Operations Agency (AFLOA), Environmental Law and Litigation Division, Field Support Center (AFLOA/JACE-

FSC).

Provide legal advice on regional storage tank compliance issues through AFLOA/JACE legal staff.

http://static.e-publishing.af.mil/production/1/af_a4_7/publication/afi23-204/afi23-204.pdf http://static.e-publishing.af.mil/production/1/af_a4_7/publication/afi23-201/afi23-201.pdf http://static.e-publishing.af.mil/production/1/af_a4_7/publication/afi23-204/afi23-204.pdf http://static.e-publishing.af.mil/production/1/af_a4/publication/afi20-112/afi20-112.pdf https://static.e-publishing.af.mil/production/1/af_a4/publication/afi32-1020/afi32-1020.pdf https://static.e-publishing.af.mil/production/1/af_a4/publication/afi32-1020/afi32-1020.pdf https://static.e-publishing.af.mil/production/1/af_a4/publication/afi32-1020/afi32-1020.pdf https://static.e-publishing.af.mil/production/1/af_a4/publication/afi32-1020/afi32-1020.pdf http://static.e-publishing.af.mil/production/1/saf_fm/publication/afi65-106/afi65-106.pdf https://static.e-publishing.af.mil/production/1/saf_fm/publication/afi65-106/afi65-106.pdf https://cs2.eis.af.mil/sites/10040/WPP/ProgramPage/ProgramPage.aspx?Program=Environmental%20Quality%20(EQ)%20Planning,%20Programming,%20Budgeting%20and%20Execution https://cs2.eis.af.mil/sites/10040/WPP/ProgramPage/ProgramPage.aspx?Program=Environmental%20Quality%20(EQ)%20Planning,%20Programming,%20Budgeting%20and%20Execution

POL Tank Management Playbook| Roles and Responsibilities 15

Wing Commander

Unless otherwise delegated, serves as the signature authority for tank permits and Spill Plans (SPCC, FRP, SPRP, and ICP). Plan signature requirements are discussed in Chapter 9.

Ensure all storage tanks on the installation are compliant and follow applicable Federal, State and local regulations.

Ensure EMS tank aspects are properly ranked for significance and develop management plans to maintain compliance and reduce burden.

Establish a POL tank CFT to coordinate inspection responsibilities for all installation units, tenant units, and NAF units with storage tanks.

Ensure the wing Inspector General (IG) coordinates required exercises IAW AFI 90-201 and AFI 32-7001 as appropriate and as required to meet applicable Federal, State and local environmental regulations.

CENM -

Engineering Project Management Element

Develop project scope and perform construction management for construction contract programs (SABER, IDIQ, MATOC, MACC). Performs and coordinates design reviews. Design reviews should include all local subject matter experts (e.g., CEO, CEI, CEF, LRS, Safety, SF, Airfield Ops, etc.). Projects may include tank system construction or repair that requires permitting and coordination with the Tank Program Manager.

CEOIU (Water and Fuels Shop)

Responsible for maintenance and repair of real property and real property installed equipment tank and piping systems. Perform maintenance and repair that is within in-house capabilities. Responsible for: tanks, valves, pumps, pipelines, military service stations, fill stands, AF portions of AAFES systems.

Ensure meters are calibrated IAW UFC 3-460-03, Operation and Maintenance: Maintenance of Petroleum Facilities.

NAF tanks are maintained IAW AFI 65-106 and AFI 32-1020.

CEO Power Production (Generators)

Responsible for operation, maintenance, and repair of power generator systems. Power generator systems include a source of fuel for running the generator.

Power Production personnel may perform tank inspections when conducting generator runs. At some installations, generator tank inspection may be performed by the facility manager.

Security Forces Provide AT/FP review for the design of tank systems.

Contracting Provide contracting services for the construction and repair of tank systems. Establish contracts and agreements to fulfill spill response requirements.

Ensure contractor-owned tank systems are inspected, operated and maintained IAW contract.

Air Force Petroleum Office

(AFPET)

Serve as the Service Control Point (SCP) for AF fuels quality assurance and product engineering issues.

Serve as AF SCP for fuels MILCON and SRM process, CMP, environmental programs, and infrastructure and procurement contracts.

Coordinate DLA Energy SRM and MILCON programs with MAJCOMs and installations for DLA capitalized fuels infrastructure.

Develop and provide technical support, guidance and procedures for Fuels Management Flights.

DLA Energy Fund environmental and SRM requirements associated with DLA Energy capitalized fuels through the Enterprise Business Systems (EBS) Database. Assumes partial owner responsibility (inspection schedule, equipment testing, and programming) for Capitalized Real Property including Fuel Tanks.

Manage centralized leak detection program for tank systems containing DLA capitalized fuels.

Wing Safety Reviews tank systems for compliance with Occupational Safety and Health (OSHA) requirements, such as fall protection and confined space.

POL Tank Management Playbook| Roles and Responsibilities 16

Fire Emergency Services

Reviews tank systems for compliance with National Fire Protection Association (NFPA 30, 30A, 31).

Cross Functional Team (CFT)

Coordinate inspection responsibilities for all installation units, tenant units, and NAF units with storage tanks. At a minimum, the CFT includes CE, environmental, fuel management personnel, and applicable tenants. The CFT may be a working group or subgroup of the Environmental, Safety, and Occupational Health (ESOH) Council (Reference AFI 32-7001, Environmental Management, for guidance on ESOH Council). The CFT meets at least annually and reports status to wing leadership at ESOHC meetings or through equivalent means.

Topics discussed during CFT meetings may include:

1) Results of tank inspections and discrepancies

2) Status of inspection entry into STAR and EASIER

3) Regulatory updates

4) Testing requirements

5) Future/in-progress tank projects

6) Process for adding new tanks

7) Training requirement reminders

Participants typically include:

1) LRS FMT

2) CES Power Pro

3) CES Water/Fuels

4) AAFES

5) Aircraft Maintenance

6) CE Environmental

7) MWR/Services

Tank Custodian/Owner

Serve as the organization’s POC for ensuring tank systems are operated and maintained IAW applicable regulations and policy.

Manage the operation of organization tanks IAW AFI 23-204 and AFMAN 32-1067.

1) Must be appointed in writing by the organizational commander.

2) Attend tank custodian training provided by FMT.

3) Participate in local tank CFT meetings.

4) Monitor tanks and associated piping for leaks.

5) Perform monthly and annual inspections and document results in STAR.

6) Report leaks to CEI after emergency notification is complete.

7) Coordinate closely with CES/CEI, FMT, and SE to ensure organizational tanks comply with security, safety, accountability and environmental protection requirements IAW all applicable technical directives and Federal, State and local environmental regulations.

8) Program, budget, and seek funds for inspection, testing, Operations and Maintenance (O&M), significant changes, and repairs to organizational tanks.

9) Coordinate all requests for establishing organizational tanks through CEI and the local FMT (via the POL CFT) IAW AFI 23-204. Notify FMT and CEI when the organizational tank is operational.

10) Provide advanced notice to CEI Tank Compliance Manager and FMT of any proposed changes to current tank system, use, or contents.

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POL Tank Management Playbook| Roles and Responsibilities 17

11) Coordinate with CEI and FMT prior to obtaining or establishing a new organizational tank to assure tank selected (and associated piping) meets appropriate industry standards and regulatory requirements.

12) Coordinate the demolition, relocation and significant changes (e.g., change in storage material, significant repairs or replacement, etc.) of their organizational tank(s) with CEI.

13) Obtain and complete training as required per AFI 23-204 and applicable Federal, State, and local AST and UST training requirements. Tank custodians who manage UST systems must meet the EPA/implementing agency UST operator training requirement according to the appropriate operator class (A, B, or C). Tank custodians who manage AST systems must meet the applicable SPCC training requirements.

14) Inclusion of COCO tanks in the installation's SPCC is dependent on the contract or support agreement.

Tank inspection responsibilities and compliance requirements must be included in contracts.

Note: Installation duties may vary based on installation personnel responsibilities.

Geographically Separated Units (GSUs) – Auxiliary Airfields, Recreation Areas, Fire Department, Tenant Units

Comply with all Federal, State or local requirements applicable to the installation per host tenant agreements, and coordinate with the wing commander, BE, CE, Communications Squadron (CS), SE, HAZMAT Emergency Planning and Response Teams, LRS (Fuels Management Team), JA, and other applicable units. As required by AFI 23-204, tenants will notify the FMT prior to procuring storage tanks. Notification is provided to the CFT prior to procuring storage tanks.

Table 3-1 Roles and Responsibilities http://static.e-publishing.af.mil/production/1/af_a4_7/publication/afi23-204/afi23-204.pdf

POL Tank Management Playbook| Petroleum, Oil and Lubricants (POL) Tank Management Programming and Funding

Chapter 4 Petroleum, Oil and Lubricants (POL) Tank Management Programming and Funding

The DoD uses an annual cycle to formulate its portion of the President’s Budget (PB) using the Planning, Programming, Budgeting, and Execution (PPBE) process. It allocates resources in a systematic way with direct relationship to roles and missions of the DoD. It allows the DoD to balance fiscal and other constraints when developing the PB. The AF develops its program to achieve defense objectives established by the President and Secretary of Defense.

PPBE Summary

The PPBE is an ongoing process throughout the fiscal years and results in the DoD portion of the PB. The success of the PPBE process depends on the timely flow of information from the program office to decision makers in the Pentagon throughout all phases of the PPBE process. The PPBE is the DoD's primary resource allocation system, having the ultimate objective to provide warfighters with the best mix of forces, equipment, and support attainable within established fiscal constraints.

Program Element (PE) Rules

The installation commander can move funds between some Program Elements (PE), provided the funds are in the same appropriation and Budget Activity (BA). Specific PEs have statutory rules associated with them (for example, PE 78008F, Environmental Restoration Account). In other cases, AFCEC has specific policies related to distribution of funds among PECs (for example, PE XXX56F, Environmental Compliance). Check with the installation budget office for the rules.

Civil Engineer Program Element Codes

MAJCOM or Installation Level Managed

UPH/Dorms XX553F Sustainment XXX78F

Facilities Operations XXX79F

AFCEC Centrally Managed

Environmental Conservation XXX53F Pollution Prevention XXX54F

Environmental Compliance XXX56F Restoration and Modernization XXX76F

Demolition/Disposal of Excess Facilities XXX93F Environment Restoration Account (ERA) 78003F

78008F

Air Staff – A4C Centrally Managed

Explosive Ordnance Disposal Modernization 24424F Weapons of Mass Destruction Threat Reduction 27574F

Nuclear, Chemical and Biological Defense…