Attachment NCR Master Space Study.pdf

USSS - Standard Sensitive Info

STATEMENT OF ARCHITECT AND ENGINEERING SERVICES

NCR FACILITY MASTER PLAN

Overview

The United States Secret Service (Secret Service) has an integrated mission involving the protection of national leaders, visiting foreign dignitaries, key facilities, and events; along with the investigation of certain financial crimes. Headquartered in Washington D.C, the Secret Service has approximately 30 leased and government-owned locations, and 3,500 personnel located throughout the National Capital Region (NCR). The NCR-based workforce consists of a mix of administrative, technical, professional, and law enforcement personnel assigned to various office spaces. To accommodate the evolving workforce and mission, the Secret Service seeks to develop a master facilities plan, with the goal of adapting key office spaces to better meet the current and future needs of the agency.

Objectives

The Secret Service requires a facilities master plan to assess the agency’s utilization of office space across several leased and federally owned buildings within the NCR. The objective of the plan is to ensure operational efficiency and long-term scalability, applying the recently revised Department of Homeland Security (DHS) Workplace Standards and modern office design to the current staffing footprint, while providing flexibility for projected human capital needs.

The intent of this effort is to evaluate existing agency space in 5 separate buildings in the NCR, encompassing approximately 700,000 square feet of office space and 2,500 current assigned personnel. The plan will consider the organizational structure of the enterprise, unique mission requirements, projected staffing changes and realignments, the availability of additional space, and the feasibility of modifying existing spaces in order to achieve the desired objective.

Government Furnished Information

The USSS will make available all documents in our possession pertinent to current floor plans and layouts, future staffing projections, relevant DHS facility design standards. and make available necessary personnel for site visits, walk-throughs and discussion as necessary to facilitate the A&E design.

Key Personnel

The A&E project manager shall be experienced in facility design with relevant experience working on projects of similar size and scope. Any design, architectural, engineering personnel providing documentation as part of the project will have relevant industry certifications and experience working on projects similar in size and scope.

Security Requirements

All AE employees, including design consultants, subcontractors and suppliers are required to comply with USSS security requirements. To include the following:

1.1.1 All AE personnel requesting access to USSS facilities must be U.S.

citizens.

1.1.2 The AE shall submit a completed SSF 3237 – U.S. Secret Service Facility

Access Request for each person requiring access to a facility a minimum of 5 working days before access is required. Non-US born applicants must provide a copy of their naturalization certificate with their completed form.

1.1.3 The AE must maintain a current list of employees that have been submitted for access per the paragraph above. The list will include date of SSF 3237 submission, employee name, employee phone number, job title, company name, company address, and status of review (submitted, approved, or denied).

1.1.4 The AE will be working in and around existing buildings and offices which are occupied and shall only access facilities and areas where specific work is to be performed. All personnel shall remain at the approved areas and the AE shall maintain accountability of all personnel including subcontractors.

1.1.5 This project is unclassified; however, the AE and affiliates shall not disclose any information concerning any aspect of this contract without prior written approval of the Contracting Officer’s Representative (COR).

1.1.6 Duplication or disclosure of the data and other information to which the AE shall have access as a result of this contract is prohibited. The AE and its subcontractors, agree not to disclose said data, any interpretations and/or translations thereof, or data derivative there from, to unauthorized parties in contravention of these provisions, without the prior written approval of the COR.

1.1.7 All photography requirements shall be coordinated with the COR.

Photographs may only be taken for the purpose of documenting existing conditions, project progress, and project completion. Taking pictures of USSS personnel, facilities, or areas that are not associated with the scope of the contract is strictly prohibited.

1.1.8 Posting to social media any information pertaining to this project is strictly prohibited.

1.1.9 Deviations from or violations of any of the provisions of this paragraph, will, in addition to all other criminal and civil remedies provided by law, subject the AE to immediate termination for default.

1.1.10 Operations Security (OPSEC): The Contractor will comply with those OPSEC measures which may be required by the Government to protect and control indicators that give an insight into operations, plans or other activities. Information about this contract and or details about this facility will not be discussed with unauthorized persons, discarded as unclassified trash, posted on a webpage or released to the public. Information should only be released to authorized personnel on a “need to know” basis.

Additionally, Contractors will not discuss information about the US Secret

Service to reporters, radio stations or any person who does not have an official “need to know.”

Facility Master Plan Report Requirements

Each submitted version of the Report (Draft, Final, Revised Final) shall contain background investigation/existing condition studies including, but not limited to, details/concept drawings.

In addition, each submitted version of the Report shall include an overview of the option, architectural concept drawings, and cost estimates for each of the alternatives defined below:

Baseline

Evaluate existing floor plans, layouts and occupancies of 5 agency offices. Gather applicable agency data relating to future staffing plans, operational objectives and needs of various Divisions. Provide a report that presents a modern, efficient, scalable design of the offices maximizing use of space while incorporating the needs of the mission, ie. Storage, server rooms, cyber labs, video walls, secure rooms, meeting and conference areas, etc.

Determine areas that offices can be renovated to maximize use of the office footprint.

The contractor will provide two design plans for all of the spaces listed in the scope: Plan one will be a restack of personnel with minimal renovation to office walls and utilizing current furniture as much a possible as a lower cost quickly executable option.

Plan two will be a more comprehensive restack plan including renovation opportunities, furniture design, space acquisition potential.

Both plans should be presented both electronically and in printed format in professional design