ATTACHMENT L During Solicitation Substitution Request Form~54.pdf

This is a Substitution Request Form used by Convergence Architecture for the Westview High School Team Rooms project, designed to facilitate the evaluation and approval of proposed material or equipment substitutions during the bidding and construction process. The form requires submitting contractors to provide comprehensive product documentation, including specifications, drawings, photographs, and performance data sufficient for thorough evaluation. Submitting parties must certify that proposed substitutions do not affect drawing dimensions, that they will bear all costs associated with design changes and construction modifications, that they present no adverse effects on other trades or the construction schedule, and that maintenance and service parts are locally available or readily obtainable. The form includes sections for the submitting contractor's information, an approval determination by the architect or engineer with dated remarks, and standard certifications regarding the functional, appearance, and quality equivalency or superiority of the proposed substitution compared to specified items.

The form establishes that all terms and conditions for substitutions contained in the project's Bidding Documents apply to any proposed substitution submitted on this form. Contractors submitting substitution requests must provide their name, firm name, complete address, telephone, and fax information. The architect or engineer evaluating the request has four approval options: approved, approved as noted, not approved, or received too late. This standardized procedure aligns with Construction Specifications Institute guidelines from September 1997 and represents standard industry practice for managing product and equipment substitutions in construction projects to maintain project specifications and quality standards while allowing for equivalent alternative products when applicable.