Attachment - JOFOC.pdf

SBU - CONTRACTING AND ACQUISITIONS

JUSTIFICATION AND APPROVAL (J&A)

FOR OTHER THAN FULL AND OPEN COMPETITION

FAR Part 6.3

1. Identification of the agency and the contracting activity:

The Regional Procurement Support Office is conducting this acquisition of other than full and open competition for two Toyota Land Cruisers to be used by the ICASS motorpool on behalf of Consulate Karachi. The total estimated cost is .

2. Nature and/or description of the action being approved.

Award of a firm-fixed price purchase order (brand name only) for two Toyota Land

Cruisers.

3. A description of the supplies or services required to meet the Department’s needs.

The requirement is to provide two right-hand drive Toyota Land Cruisers with a minimum passenger capacity of seven people. The vehicles will be used by the ICASS motorpool at Consulate Karachi, with a total estimated cost of for both vehicles. These vehicles will replace two 2010 model Land Cruisers in Post’s vehicle fleet.

4. An identification of the statutory authority permitting other than full and open competition. This acquisition is conducted under the authority of 41 U.S.C. 3304, as implemented by FAR 6.3 and substantiated by the following:

FAR 13.106-1(b)(1) Brand Name

5. A demonstration that the proposed contractor’s unique qualifications or the nature of the action require use of the authority cited.

Toyota brand vehicles are widely used in the consular district and the only suitable manufacturer with certified local dealerships in Karachi that provide genuine parts and quality repair services. These non-armored vehicles shall be used to move Locally

Employed Staff between locations within Karachi and throughout the consular district of

Sindh and Balochistan provinces. Ease of maintenance through locally available parts and service technicians is essential to mission operations.

6. A description of efforts to ensure that offers were solicited from as many potential sources as is practicable, including whether a notice was or will be publicized as required by FAR Subpart 5.2 and, if not, which exception under FAR 5.202 applies.

The solicitation will be posted in SAM.gov.

7. A determination by the ordering activity Contracting Officer that the anticipated cost to the Government is fair and reasonable.

The Contracting Officer determines that the anticipated cost will be fair and reasonable based on the IGCE and market research conducted by the requesting office and by comparison to previous orders for similar items. Offers will be solicited from all vendors capable of meeting the brand name requirement.

8. A description of the market survey conducted (see Part 10) and the results or a statement of the reasons a market survey was not conducted.

Historical knowledge of post specific operations has given every consideration to vehicles manufactured by other companies, but Toyota is the only make of appropriately sized vehicles for which parts and service are regularly available in Karachi. The vast majority of the Consulate’s fleet is made up of Toyota brand vehicles and Consulate mechanics are familiar with its requirements. Toyota brand vehicles are more suitable to servicing by qualified local vendors and their purchase achieves mission goals by offering cost savings and more efficient fleet operations thru standardization.

9. Any other facts supporting the use of this justification.

Consulate Karachi’s desk officer from Overseas Fleet approved this offshore vehicle purchase via Ariba on July 21, 2023.

10. A listing of any sources that expressed a written interest in the acquisition.

N/A

11. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before any subsequent acquisition for the supplies or services required.

The solicitation will be posted on SAM.gov and all vendors capable of meeting the brand name requirement and specifications may submit a quote.

CERTIFICATIONS

TECHNICAL AND REQUIREMENTS CERTIFICATION (FAR 6.303-2(b))

I certify that this justification is accurate and contains complete data necessary to support the recommendation for other than full and open competition.

SIGNATURE:

//original signed//

Jack Swetland Date

Contracting Officer – A/GSO

US Consulate Karachi

APPROVALS

CONTRACTING OFFICER CERTIFICATION (FAR 6.303-2(a)(12)

I certify that this justification is accurate and contains complete data necessary to support the recommendation for other than full and open competition.

Wencke Jacobsen Date

Contract Specialist

A/OPE/AQM/IP/RPSOFR

Colum M, Mullan Date

Branch Chief

Nicolas A. Wilhelm Date

Contracting Officer