Attachment J7 -BNJ - SI Machine Router (4 Pages) - Redacted.pdf

Justification and Approval Brand Name Justification

Plan ID Number: 2024-LGR-0214

Form Updated 4/14/2023

Justification & Approval Brand-Name Justification

As a legislative branch agency, the Library is subject to the competition and advertising requirements of 41 U.S.C. § 6101. Like the Competition in

Contracting Act and the FAR, 41 U.S.C. § 6101 does not require competition when a contracting officer certifies that only one source or brand-name item is available, when dictated by public exigency, or when otherwise authorized by law.

This document sets forth the justification and approval for award of a contract or order by means providing for other than full and open competition per 41 U.S.C. § 6101, LCR 7-210, and, as applicable, FAR 6.302, FAR 13.106-1, FAR 8.405, and FAR 16.505. Contracting without competition shall not be justified on the basis of a lack of advance planning or concerns related to availability of funds.

This form shall be used to support instances where competition will be limited to a single source, a limited number of sources, including where a brand name product is required.

Part 1 – Identification

1. Contracting Agency and Activity: Library of Congress, LCSG/RCS/NAVCC/VPL

2. Nature of Action Being Approved Contract (or modification)

LoC or Leg Branch Order (or modification)

GSA Schedule or GWAC:

Other:

Plan ID Number: 2025-LGR-0130

Contractor (or Brand Name): Grass Valley Group (GVG)

Estimated Value (Base and all options):

Period of Performance: 06/30/2024 – 06/29/2030

3. Description of Supplies or Services Required to Meet Library Needs

Describe the supplies or services that are required to meet the Library’s minimum needs and the delivery schedule required to meet those needs. Do not focus on a description of the program.

The Library requires the following supplies or services:

The Video Lab at the NAVCC uses the Grass Valley Group (GVG) N-Vision 9000 series video routing system to connect sources to their destination video encoders. The Grass Valley N-Vision 9000 Series is a high-performance video routing system used in broadcast and production environments to manage and distribute video and audio signals efficiently. It’s designed for large-scale operations, where reliable and flexible signal routing is crucial.

The Library requires the purchase of the Grass Valley Kaleido MX 64 products for 64 x 8 Multiviewer configuration. Multiviewer to integrate with the Library’s existing GVG NVision 8576 video router. The Kaleido Multiviewer system is a particular brand-name product from the Grass Valley Group manufacture. The use of the Grass Valley Kaleido Multiviewer system is essential to the

Library's requirements because this particular brand-name product seamlessly integrates with the currently Library's systems. And purchasing an equal brand-name product will cause substantial duplication of costs to the Library because integration will not be seamless, disruptive, cost prohibitive, and overly detrimental to the project.

The Library is not unduly limiting competition in this regard. Any authorized reseller of these brand name products may compete, and adequate competition is expected.

Part 2 – Program Office Justification & Approval

4. Authority for Contracting Without Competition

Over $250,000 For this requirement over $250,000, under FAR part 6, the basis for contracting without providing for full and open competition is:

There is only one responsible source and no other supplies or services will satisfy Library requirements.

41 U.S.C. § 6101(b)(2)(C); FAR 6.302-1.

Library’s minimum needs can only be satisfied by contractor’s unique capabilities or products. FAR 6.302-1(b)(1).

Source controls copyrights, patents, raw materials, or secret processes cannot be acquired otherwise, or similar circumstances. FAR 6.302-

1(b)(2).

Other exception identified in FAR 6.302-1:

There is such unusual & compelling urgency that the Government would be seriously injured if competition is not limited.

41 U.S.C. § 6101(b)(2)(B); FAR 6.302-2. Option years are not permitted.

Source is expressly authorized or required by statute (e.g., AbilityOne, UNICOR, GPO, GSA Public Buildings Service, Appropriations Act, etc.) per 41 U.S.C. § 6101(b)(1) and FAR 6.302-5:

Other basis authorized in 41 U.S.C. § 6101(b) or FAR part 6.302:

Library’s needs can only be satisfied by a brand-name product or item which is essential to the Government’s requirement. FAR 6.302-1(c).

The Product is listed on the Library of Congress Enterprise Architecture Repository (LCEAR) database (Attach applicable

IT Standard Data Sheet)

Up to and including $250,000 For this requirement up to $250,000, using simplified acquisition procedures under FAR part 13, the basis for contracting without providing for full and open competition is:

Only one responsible source is reasonably available to meet Library requirements. 41 U.S.C. § 6101(b); FAR 13.106-1.

Product or service is reasonably available from only one source.

Source controls copyrights, patents or other exclusive licensing arrangements.

Urgent circumstances; only one source can reasonably deliver by required date. Option years are not permitted.

Source is expressly authorized or required by statute:

Library’s needs can only be satisfied by a brand-name product

The Product is listed the Library of Congress Enterprise Architecture Repository (LCEAR) database (Attach applicable

GSA Schedule Order For this GSA schedule order under FAR part 8, the basis for not competing among GSA schedule-holders and/or specifying a brand name product or item is:

An urgent and compelling need exists, and following GSA procedures would result in unacceptable delays.

FAR 8.405-6(a)(1)(i)(A).

Only one GSA source is capable of fulfilling the requirement at the level of quality required because the supplies or services are unique or highly specialized. FAR 8.405-6(a)(1)(i)(B).

In the interest of economy and efficiency, the new work is a logical follow-on to an original order that was placed competitively among GSA schedule-holders (i.e., the original order was not sole-source or limited-source.) FAR 8.405-6(a)(1)(i)(C).

Library’s needs can only be satisfied by a brand-name product

The Product is listed on the Library of Congress Enterprise Architecture Repository (LCEAR) database (Attach applicable

Order Under Multiple Award Indefinite-Delivery Contract or GWAC For this order under FAR subpart 16.5, the basis for contracting without providing for full and open competition is:

The need is so urgent fair opportunity would result in unacceptable delays. 41 U.S.C. § 6101(b)(2)(C) and FAR 16.505(b)(2)(i)(A).

The Library’s minimum needs can only be satisfied by contractor’s unique capabilities or products. 41 U.S.C. § 6101(b)(1) and FAR

16.505(b)(2)(i)(B).

A logical follow-on order in the interest of economy and efficiency. 41 U.S.C. § 6101(b)(1) and FAR 16.505(b)(i)(2)(C).

To satisfy a minimum guarantee. 41 U.S.C. § 6101(b)(1) and FAR 16.505(b)(2)(D).

Authorized or required by statute. 41 U.S.C. § 6101(b)(1) and FAR 16.505(b)(2)(E).

The Library’s minimum needs can only be satisfied by a brand-name product or item which is essential to the Government’s requirement. 41

U.S.C. § 6101(b)(2)(B) and FAR 16.505(a)(4)(i).

The Product is listed on the Library of Congress Enterprise Architecture Repository (LCEAR) database (Attach applicable

5. Rationale for Contracting Without Competition

In supporting an action not providing for full and open competition, it is not sufficient to demonstrate that the contractor is exceptionally well qualified or even the best qualified, or that the required brand name product is well suited to the Library’s needs. The rationale must demonstrate that no one else, or no other competing product, can satisfactorily fulfill the Library’s requirement. Do not focus on the importance of the requirement; the issue is the rationale for not competing.

In supporting urgency, address the following: What are the unexpected facts or the unpredictable events that led to this situation? When is the required delivery or performance start date? Why this date? What specific harm to the Government will occur if the delivery is not made or performance not begun as scheduled? (Note that expiration of funds is not sufficient harm to justify not competing.) Demonstrate that the contract is only for items and quantities urgently needed until a competitive procurement action can be developed, or that a separate competitive follow-on is not practical.

In supporting a brand name justification, the brand name or feature must be essential to the Library’s requirements, and market research indicates that other company’s similar products or products with similar features cannot meet or be modified to meet the Library’s needs.

We are authorized to limit competition on the basis of the citation in section 4 because:

The Grass Valley NVision 8576 Video Router plays a key role in the NAVCC Video Lab’s digitization workflow by routing video signals from one source to multiple destinations. This equipment is already owned and installed at the Library. This equipment’s functionality helps the video lab staff make efficient use of resources and ensures operational continuity, such as when an encoder fails, providing fault tolerance. The specified GVG Multiviewer system is designed to integrate seamlessly with the existing video router, which allows for a more cost-effective installation of the Multiviewer system.

Only one brand, the GVC, will satisfy the Library’s requirements. The use of the GVG Kaleido Multiviewer system brand is essential to the Library's requirements because this particular brand seamlessly integrates with the current Library's systems. The Kaleido

Multiviewer is designed to work seamlessly with Grass Valley routes like the NVision 8576, ensuring smooth signal routing and monitoring across all components of the video network. Grass Valley systems are designed to work together, ensuring optimized performance. The NVision 8576 video router and Kaleido Multiviewer integration allows for centralized control from a unified interface. This reduces the complexity of managing separate systems. Using products from the same manufacturer ensure proven reliability in performance. By purchasing GVG Kaleido Multiviewer system that integrates with the NVision 8576, the Library ensures compatibly with future system upgrades.

The Library will incur a substantial duplication of costs to purchase a separate equal brand Multiviewer system because costs are not expected to be recovered through competition. Purchasing a Multiviewer system that does not integrate with the Library's current

NVision 8576 video router can lead to additional integration costs (third party solutions may require custom adapters, software, or hardware), operational inefficiencies (two systems will required separate management leading to increased daily operations), incompatible systems can lead to system downtime and troubleshooting challenges (systems not designed to work together will be harder to diagnose issues, extended repair time), and additional training for staff on how to manage booth systems would be required.

It's more cost-effective for the Library to opt of the solution designed to work seamlessly with the Library's existing systems.

Therefore, the rationale for restricting the brand is because only one brand-name the GVG will satisfy the Library’s requirements because the GVS system seamlessly integrates with the currently Library’s systems and the Government is not expected to recover duplication costs through competition.

6. Actions to Overcome Barriers to Competition Before Subsequent Contract Is Required

State what actions, if any, the program office can take to overcome barriers to competition before a contracting for this requirement again, such as:

using action to provide time to develop specifications for a competitive procurement by a certain date; licensing copyrights or patents so other contractors may use the works; or breaking the requirement into parts that may be purchased competitively. If this is a one-time requirement, explain that action to increase future competition is not needed. If the source is expressly required by statute, state “Source is statutory.”

To increase competition, we will: Any authorized reseller of these brand name products can provide competition. The original equipment that the Government has on-site and currently installed was obtained in 2012. Information dating back to that time is not fully and readily available, but this equipment was almost surely the result of a competitive procurement done 13 years ago.

7. Program Office Certification

I certify that the description of the Government’s minimum needs, schedule requirements, and technical information that provide the basis for this justification are accurate and complete.

PART 3 – CONTRACTING OFFICER DETERMINATIONS & CERTIFICATION

8. Efforts to Solicit from As Many Potential Sources As Practicable Unless a justification is based on FAR 6.302-2, Unusual and compelling urgency, contracting officers shall post justifications for other than full and open competition, including brand name justifications, to the Contract Opportunities website on sam.gov (or eBuy for Brand Name Justifications under FAR Part 8) prior to requesting a proposal or otherwise entering into negotiations.

Advance notice will be published in sam.gov for 15 days before a contract is awarded. FAR 5.203(a).

Advance or concurrent notice will be published in sam.gov for a reasonable time for commercial items FAR 5.203(a) and 12.204(b).

Advance notice will not be published because the action meets the following FAR exception:

Notice would compromise national security. FAR 5.202(a)(1).

Unusual and compelling urgency; notice period would seriously injure Government. FAR 5.202(a)(2).

Expressly authorized or required to be made through another Government agency. FAR 5.202(a)(4).

Order will be placed against an IDIQ contract awarded under FAR 16.5. FAR 5.202(a)(6).

Order will be placed against GSA schedule or other competitively-awarded contract. FAR 5.202(a)(11).

Other: A copy of this Brand Name Justification shall be attached to the solicitation.

Advance notice will not be published per 41 U.S.C. § 6101; see attached deviation from the FAR per LCR 7-210 § 3.A.

We made the following efforts to interest potential sources in this award: N/A

9. Listing of Sources That Expressed Interest in Writing The following sources expressed interest in this award: N/A

10. Additional Information

The following additional information is relevant to this justification and approval: Competition is expected and not being unduly limited.

Any authorized reseller of these products can provide these integration services and hardware products.

11. Contracting Officer Determination that Price Is Fair and Reasonable As explained in detail below, I have determined that the prices for this contracting action are fair and reasonable based on comparison of the prices to the following (see FAR 15.404-1(b)(2)):

Historical prices paid by the Government Published competitive price lists

Library’s Independent Government Estimate Prices obtained through market research

Other: Any other valid form of price justifications Prices obtained through competitive proposals

The following analysis (based on attached pricing information) supports my determination: A fair and reasonable pricing determination shall be made before an award is executed.

12. Contracting Officer Determination of Responsibility Checked System for Award Management (or will check in the case of competitive proposals for a brand name product)

13. Contracting Officer Determination of Best Value I have determined that this action represents the best value to the Government because: A best value determination shall be made before an award is executed.

14. Contracting Officer Certification I certify that, to the best of my knowledge and belief, this justification is accurate and complete. For those actions up to $750,000, I approve contracting without competition for this requirement.

Name

Signature

Date

James R. Robinson 03/31/2025