030ADV25R0025 - final.pdf

PAGE 1 OF1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

030ADV25R0025 04-01-2025

04-25-2025

5:00PM EST

Contracts and Grants Directorate Library of Congress

101 Independence Ave. SE LA 325 Washington DC 20540-9411

X

N/A

X

DELIVERY

See Sections D&F for delivery instructions.

Contracts & Grants Directorate Library of Congress

LA 325

101 Independence Av SE Washington DC 20540-9411

Submit Invoices through https://www.ipp.gov Washington DC 20540

See CONTINUATION Page

0.00 See CONTINUATION Page

X X

030ADV25R0025

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PRICE/COST SCHEDULE

ITEM INFORMATION

B.2 LC52.212-2 SUPPLEMENTAL LICENSE AGREEMENTS (JUL 2017)

B.3 LC52.216-3 CONTRACT TYPE (JUN 2016)

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C. STATEMENT OF WORK

SECTION D - PACKAGING AND MARKING

D.1 LC52.211-1 DELIVERIES (APR 2015)

D.2 LC52.231-1 PAYMENT OF POSTAGE FEES (MAY 2015)

SECTION E - INSPECTION AND ACCEPTANCE

SECTION F - DELIVERIES OR PERFORMANCE

F.1 LC52.215-5 PLACE AND PERIOD OF PERFORMANCE (JAN 2019)

F.2 DELIVERY SCHEDULE

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 LC52.201-3 CONTRACT ADMINISTRATION (AUG 2015)

G.2 LC52.232-1 LIBRARY OF CONGRESS INVOICE INSTRUCTIONS (DEC 2022)

G.3 LC52.232-2 SCHEDULE OF PAYMENTS (JUN 2015)

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 LC52.201-1 CONTRACTING OFFICER'S REPRESENTATIVE (COR) APPOINTMENT AND AUTHORITY (JAN 2016)

H.2 LC52.203-1 CONTRACTOR PUBLICITY (OCT 2013)

H.3 LC52.204-2 CONDUCT ON LIBRARY PREMISES (JUL 2021)

H.4 LC52.204-3 INFORMATION SYSTEMS SECURITY (JUL 2024)

H.5 LC52.204-4 CONTRACTOR EMPLOYEE FITNESS (SEP 2024)

H.6 LC52.204-5 IDENTIFICATION AND BUILDING PASSES (SEP 2024)

H.7 LC52.237-2 CONDUCT OF WORK (MAY 2015)

PART II - CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

030ADV25R0025

I.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

I.2 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE

ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (JAN 2025)

I.3 LC52.212-4 CONTRACT TERMS AND CONDITIONS - COMMERCIAL ITEMS (DEV) (FEB 2016)

I.4 LC52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE

ORDERS - COMMERCIAL ITEMS (DEV) (MAY 2015)

I.5 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

I.6 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

I.7 LC52.228-70 INSURANCE REQUIREMENTS - WORK ON LIBRARY PREMISES (DEC 2014)

I.8 52.246-20 WARRANTY OF SERVICES (MAY 2001)

I.9 LC52.232-25 PROMPT PAYMENT (DEV) (JUL 2013)

I.10 LC52.233-1 52.233-1 (DEV) DISPUTES (MAY 2014)

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J - LIST OF ATTACHMENTS

PART IV - REPRESENTATIONS AND INSTRUCTIONS

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS

K.1 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAY 2024)

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 LC52.215-1 PROPOSAL SUBMISSION INSTRUCTIONS - BEST VALUE TRADE-OFF (JUL 2016)

L.2 LC52.233-2 PROTESTS TO THE LIBRARY OF CONGRESS (DEC 2013)

SECTION M - EVALUATION FACTORS FOR AWARD

M.1 LC52.215-2 EVALUATION - BEST VALUE TRADE-OFF (FEB 2020)

030ADV25R0025 Section B

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1.00 LOT _______________

NAVCC Router Machine Control, Integration and Commissioning (Router Control System Hardware) Contract Period: Base POP Begin: 06-30-2025 POP End: 06-29-2026

0002 1.00 LOT _______________

NAVCC Router Machine Control, Integration and Commissioning (Analog to Digital Conversion Hardware) Contract Period: Base POP Begin: 06-30-2025 POP End: 06-29-2026

0003 1.00 LOT _______________

NAVCC Router Machine Control, Integration and Commissioning (Systems Integration Services & Supplies) Contract Period: Base POP Begin: 06-30-2025 POP End: 06-29-2026

0004 1.00 YEAR _______________

One Year Warranty The first-year warranty will start upon deployment into production and will remain valid for a full year and will be "Not Separately Priced" (NSP).

Contract Period: Base POP Begin: 06-30-2025 POP End: 06-29-2026

0005 1.00 YEAR _______________

One Year Warranty The second-year warranty dates will be adjusted based on deployment to production date.

Contract Period: Option 1 POP Begin: 06-30-2026 POP End: 06-29-2027

0006 1.00 YEAR _______________

One Year Warranty The third-year warranty dates will be adjusted based on deployment to production date.

Contract Period: Option 2 POP Begin: 06-30-2027 POP End: 06-29-2028

GRAND TOTAL _______________

B.2 LC52.212-2 SUPPLEMENTAL LICENSE AGREEMENTS (JUL 2017)

The Library does not agree to licensing agreements or any other provisions that attempt to: (1) replace an order as the governing contract; (2) establish new or supplemental payment terms; or, (3) affect the legal relationships of the parties.

Notwithstanding any clauses in this contract or order, or the contractual vehicles against which the order is placed, that establish order of precedence, the rights and obligations provided by this contract or order take precedence over the rights and obligations set forth in any licensing agreements provided to the Library.

The Library’s incorporation of a licensing agreement into this contract or order excludes all terms of the licensing agreement that contravene, modify or conflict with the terms of 36 C.F.R. 701.7 available at: https://www.ecfr.gov/cgi-bin/text-idx?SID=87a865ce2bd109313a951a3d477895d8&mc=true&node=se36.3.701_17&rgn=div8.

(End of Clause)

B.3 LC52.216-3 CONTRACT TYPE (JUN 2016)

This is a Single Award Firm-Fixed-Price contract. This contract is established with Option Years and as such, annual exercise of contract options is required.

The Option Years for this Contract are as follows:

Base Year: 06/30/2025 - 06/29/2026 Option Year I: 06/30/2026 - 06/29/2027 Option Year II: 06/30/2027 - 06/29/2028

Unit prices for all deliverables shall be established in Attachment J5 - Pricing Spreadsheet. The prices for replacement parts, software updates, support and travel expenses shall be pre-built into the total warranty price.

All hardware, documentation, and items produced become the sole property of the United States Government.

(End of Clause)

030ADV25R0025 Section C

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C. STATEMENT OF WORK

C.1 BACKGROUND/OVERVIEW

The National Audio-Visual Conservation Center (NAVCC) unit of the Library of Congress (LOC) acquires, preserves, and provides access to the world’s largest collection of films, television and radio broadcasts, videos, and sound recordings. The NAVCC is an audiovisual preservation and digitization facility located on the Packard Campus in Culpeper, VA. The campus contains a 415,000-square-foot facility which houses an audiovisual digitization laboratory, a film preservation laboratory, physical storage for all types of audio-visual media (including vaults for nitrate film), multi-petabyte-capacity data center for storage of digital files, screening and listening rooms, a large theater, an audio listening theater, and workspace to support the NAVCC’s programs and operations.

The Video Lab at the NAVCC is tasked with the digitization of multiple tape and disc formats of analog and digital video.

It was designed and built to substantially emulate a video production facility and uses the Grass Valley N-Vision 9000 series video routing system to connect sources to their destination video encoders. The Grass Valley N-Vision 9000 Series is a high-performance video routing system used in broadcast and production environments to manage and distribute video and audio signals efficiently. It’s designed for large-scale operations, where reliable and flexible signal routing is crucial.

C.2 SCOPE

The Contractor shall provide system integration services for the Router Systems Integration (SI) Machine in the Video Lab at NAVCC. This scope includes labor, technical documentation, and all required installation materials, such as jack fields and cables. Additionally, the Contractor shall implement video monitoring services, video distribution, and digital conversion to ensure seamless system functionality. A one-year hardware warranty shall be provided to guarantee reliability and performance.

C.3 REQUIREMENTS The Contractor shall provide hardware and systems integration services to accomplish the following (See Section C.5 for a full list of the Government Furnished Equipment):

1. Machine Control:

1. The Contractor shall install and configure the G.F.E. NVision NV3128 128 Port Machine Control Router which is supplied by the Government.

2. The Contractor shall install Qty -2 EC9426 EIA-485 card for NV9000 (FR0040-4X) and EC9422 Y cable to GFE

Main and backup NVision N9000 System Controllers and the control cabling to NV3128.

3. Programming of main and backup NVision NV9000 System Controllers shall support additional machine control level, input and output tables, tables for controlling and VTR devices and VTR mapping with SDI Router level.

4. The Contractor shall supply and install RS-422 jack fields to pre-wire the full 128 Port Machine Control Router

5. The initial build shall have 32 controlling devices and 41 VTR’s.

2. Video Router:

1. Cabling –

1. The Contractor shall provide a new video router cabling to GFE NVision 8576 HD/SD SDI Router to include the following:

1. 16 outputs from Router to feed new encoders

2. 36 inputs from GFE SDI VTR’s

3. 36 inputs from A to Ds from Analog VTR’s

4. 16 Router inputs from HD/SDI-SDI outputs of new encoders

2. The Systems Integration (SI) shall include the following:

1. Programming of main and backup NVision NV9000 System Controllers shall support all new devices.

3. Additional Hardware:

1. The Contractor shall provide Qty-36 (Ensemble Designs BrightEye 25 HD/SD & Analog Audio Embedder) or the functional equivalent Analog-to-Digital Video Converter.

4. Kaleido Multiviewer:

1. The Contractor shall provide design and systems integration services for the installation of a Multiviewer system with 64 inputs and 8 outputs.

2. The Contractor shall include the installation of distribution amplification and wiring from the existing video router, the configuration and programming of the Multiviewer system, and the installation of Multiviewer displays in the Video Lab and selected office spaces, for a total of 8 locations.

5. Hardware:

1. The GVG Kaleido MX 64 system shall be able to amplify and distribute signals from 64 router inputs.

Distribution amplifiers take one input and have multiple outputs so that the source can be utilized by multiple destinations – in this case the router and Multiviewer have to be fed with a single source. Thus, that source needs to go through a distribution amplifier so that we can have multiple outputs.

6. Additional Service Requirements:

1. The Contractor shall include the installation of all equipment mentioned above.

2. The Contractor shall provide all necessary documentation and drawings for the installation equipment.

3. The Contractor shall conduct testing of installed equipment and hardware to ensure full functional.

Please see Attachment J2 – Machine Control Router Functional 2023 Rev-G, Attachment J3 – Machine Control Router Functional 2023 Rev-F and Attachment J4 – Equipment list for reference and quantities.

The Contractor shall provide the additional following:

3. Project Management Plan (PMP):

1. The Contractor shall deliver and manage a comprehensive Project Management Plan (PMP) that complies with

“The Standard for Project Management” (ANSI/PMI 99-001-2021), a standard guide published by the Project Management Institute (PMI) specifically related to project management practices.

2. The Library shall reference the latest version of the PMBOK Guide 7th Edition (Project Management Body of Knowledge), as published by PMI, when assessing whether the PMP adequately addresses the planning-performance domain, the project work-performance domain, and the delivery-performance domain.

3. The Contractor shall maintain a revised PMP that includes updating the project management schedule, in coordination with the COR.

4. The Contractor shall provide schedules in the Microsoft Project format as this is the format the Library uses.

5. The Contractor shall provide the COR with written weekly status reports outlining progress, setbacks, and successes throughout the installation, testing and commission phases of the project, in alignment with the PMI.

6. Weekly status reports shall be completed via zoom and shall include the COR, the project manager on the vendor’s side and any other stakeholders as needed. Vendors shall take meeting minutes and provide action item updates at the close of business every Monday.

4. Site Survey and Project Kickoff Meeting:

1. The Contractor shall conduct a site survey of the existing installation prior to scheduling a Kickoff Meeting or can be apart of the Kickoff Meeting to review requirements and determine the fabrication and installation intent, the functional intent, and the quality intent.

2. The Contractor shall provide the agenda and schedule the Kickoff Meeting with the COR and any necessary Library stakeholders identified by the COR within 7 to 10 business days after the award.

3. Upon completion of the Kickoff Meeting, the Contractor shall tailor a draft of PMP based upon information gathered from stakeholders during the meeting.

4. These items, the PMP, project schedule, list of contractor personnel and roles, shall be due to the COR within the timeframe agreed to during the Kickoff Meeting and must be accepted, in writing, by the COR before the Contractor proceeds with the remainder of the requirement.

5. Systems Engineering, Design and Documentation:

1. The Contractor shall provide systems engineering and design services including producing the necessary documents for constructing all the systems contained in the contract.

2. The final design documents shall align with the Library's CAD, cabling, and system documentation standards per

Attachment J1 – NAVCC Documentation Standards (v1.2).

6. System Design Package:

1. The Contractor shall deliver the System Design Package in four (4) stages. The System Design Package is part of the PMP and project schedule.

1. Stage One: Preliminary System Design Package Stage

1. The Contractor shall review the existing Video Router systems their locations and associated connected systems.

2. The Contractor shall develop preliminary single-line drawings to outline the system’s design and configuration.

2. Stage Two: System Design Package Review Meeting and Comments Stage

1. The Contractor shall schedule, develop, and manage an agenda for the Review Meeting with the COR and designated stakeholders to review the System Design Package.

2. The Contractor shall incorporate comments and feedback within five (5) business days from the Review

Meeting into the Final System Design Package and submit it to the COR after the Review Meeting.

3. The Contractor shall not proceed to systems, integration, and installation tasks in C.3.8. without written approval to build from the COR.

3. Stage Three: Approval-to-Build Package Stage

1. The package that documents the proposed system to be built shall include:

1. CAD drawings in AutoCAD 2013 compatible format

2. IP addressing requirements.

3. Power requirements

4. Draft master equipment list (MEL) including specifications and make/model numbers of the equipment specified for purchase.

5. Draft Integration Master List (IML)

6. Commissioning Test Plan

7. Draft User Acceptance Test Plan

4. Stage Four: As-built final documentation

7. System “As-Built” Design Package Documentation:

1. The Contractor shall deliver a system design package documenting the installed systems as built, including:

1. Drawings indicating signal paths and logical sub-systems, if applicable, in accordance with the drawing standards specified in Attachment J1 – NAVCC Documentation Standards (v1.2).

2. Final Master Equipment List (MEL) detailing specifications, make, model, and serial numbers.

3. For equipment with installed software, provide details on the system OS version, build numbers, final installed software version, build numbers and license numbers.

4. Final Integration Master List (IML)

5. Requirements Traceability Matrix (RTM) Documentation

6. Copies of all software installed on the systems purchased.

8. Systems, Integration, and Installation:

1. Prior to installation of equipment at the Library, the COR must provide written approval for the MEL and IML design deliverables, and no equipment shall be delivered or installed without this written approval.

2. The design package must be fully submitted and approved unless specific equipment or supplies require long lead times.

3. At their discretion, the COR may approve MEL and/or IML design deliverables requiring long-lead times before the "Approval to Build Package" stage begins.

4. Contractor shall not be authorized to purchase hardware until the design phase is completed and approved by the

COR.

5. The MEL and IML design phase are approved before Hardware purchase – Phase 2

9. Equipment List for Integration and Installation of the Router Control System:

1. The Contractor shall include the following equipment types and quantities for the integration and installation of the

Router Control System:

1. Please see Attachment J4 Equipment List for a list of equipment quantities and types.

10. Site preparation:

1. The Contractor shall conduct site preparation activities to include the installation of cables ("cable pulls") and pre-testing the cable system.

2. When pulling cables, the Contractor shall mark all cables with the cable number label as specified on the design drawings.

3. Cable numbers shall be assigned by NAVCC personnel and maintained in the NAVCC cable database. See the

Attachment J1 – NAVCC Documentation Standards (v1.2).

4. The Contractor shall label both ends of each cable with cable number labels and replace them with permanent cable markers once the cables are cut and permanently terminated.

5. The Contractor shall include source and destination information for the permanent cables, in accordance with

Attachment J1 – NAVCC Documentation Standards (v1.2).

6. After pulling the cables, the Contractor shall test them for continuity and integrity to ensure proper labeling and verify that they are undamaged and free of internal shorts.

7. The Contractor shall submit test results for all cables, including cable identification, continuity and conductor mapping, resistance, impedance, length, and shielding, which is part of the as-built package.

8. If fiber cabling be used, the Contractor shall provide the COR with an Optical Time Domain Reflectometer

(OTDR) report for each fiber. In the event of the use of fiber optic cabling, the OTDR Report shall be delivered as part of the as-built package.

11. Pre-assembly and Shop Test the System

1. At their discretion, the Contractor, shall decide to pre-assemble and test system components and cabling off-site.

12. Perform On-site Installation, Integration Testing, and System Commissioning:

1. The Library will provide supervision and technical resources on-site to allow a smooth and continuous installation process.

2. The Contractor shall perform integration testing and commissioning in accordance with the Contractor’s

Commissioning Test Plan.

3. Integration testing and commissioning shall include verifying that all equipment has arrived and is installed according to manufacturer specifications, and providing the Library with a complete list, including model numbers, serial numbers, and applicable software/firmware versions. Complete list is a part of the as-built documentation.

4. The Contractor shall power on all equipment, perform configurations, and verify the intended functions.

5. The Contractor shall verify the signal paths for all field-terminated wiring.

6. The Contractor shall provide verification documentation on cabling and fiber as necessary.

7. The Contractor shall confirm that the data transmission paths are installed, configured, and working properly.

8. The Contractor shall verify successful control systems operation.

9. The Contractor shall deliver documented test results to the COR, following completion of integration testing and system commissioning.

13. Removal of Obsolete Cabling System:

1. The Contractor shall make best efforts to remove obsolete cabling on-site, as much as possible, in coordination with the COR.

2. The Contractor shall use their discretion for when removal of obsolete cabling is required to make space for new cabling.

3. The Contractor shall coordinate with COR for on-site removal of obsolete cabling.

14. The Contractor shall support User-Acceptance Testing (UAT)

1. The library shall conduct User-Acceptance Testing (UAT), and the Contractor shall be present during UAT to facilitate efficient communication, resolve issues, and accurately prepare the UAT report.

2. The objective of UAT is to ensure that the design intent and technical requirements of the project have been contractually met. This is achieved by verifying the system’s quantitative aspects, assessing individual components, and optimizing the overall system's functionality for the end user.

15. Support UAT Completion:

1. All documentation shall be available in draft or near-final form during UAT. If any documentation is unavailable at that time, the Contractor shall document this accordingly in the UAT Report and the Contractor shall not proceed with UAT if crucial elements, such as final as-built drawings or software for digital signal processing and control equipment, are unavailable.

2. The Contractor shall provide a physical inventory of all items acquired for the base year, including make, model, serial number, any other relevant details. This inventory shall be compared against the specification requirements, submittals, and as-built equipment list (including serial numbers) and shall encompass equipment, racks, grounding bars, and power distribution units. The Contractor shall submit a copy of the physical inventory to the COR as a required deliverable the Library.

3. The Contractor shall thoroughly and accurately demonstrate system’s functionality and performance through testing. The Contractor shall properly calibrate the test equipment and provide proof of the calibration, the calibration certificate, at the time of the testing. The test equipment shall be fully functional and shall be operated by technically capable Contractor personnel. Tests shall be documented with results recorded and signed off for each connection. The Contractor shall permit the COR to operate the test equipment during UAT to confirm calibration and verifying its functionality.

16. Resolve Issues Identified on the Final Punch List.

1. Following the UAT, the COR shall compile a final punch list of stakeholder feedback and comments identifying any issues that require resolution before continuing with the remaining work.

2. The final punch list shall detail all identified system deficiencies, proposed resolutions of each issue, the responsible party responsible for each item, and the corresponding due dates for completion.

3. The Contractor shall identify any unresolved items not noted by the COR or the Library stakeholders and alert the

COR for inclusion on the final punch list.

4. The Contractor shall address each item on the final punch list and notify the COR upon its completion.

5. The COR shall review the final punch list after receiving within 5 business days to verify completion and provide written acceptance of the deliverable before the Contractor proceeds with UAT finalization and system training preparation.

17. Prepare the UAT report.

1. The Contractor shall prepare the UAT report in accordance with the content specifications outlined below:

1. Project identification, Scope, and Specifications – A detailed description of the project, including its objectives, scope, and technical requirements.

2. Executive Summary of Findings – A high-level overview of key findings from the commissioning process.

3. Commissioning Test Results – Documented outcomes of quantitative performance evaluations.

4. Results of All Objective Tests – Detailed outcomes of all quantitative test performed.

5. Results of All Subjective Tests – Assessment based on qualitative observations and user experience.

6. Description of Work Outside the Original Scope – Any additional tasks identified during commissioning that extend beyond the initial project scope.

7. Any Other Remaining Issues to Be Resolved After Commissioning – a final list of outstanding items that need solution post-commissioning.

8. Lessons Learned From the Project – Insights gained during the project that could improve future implementations.

9. List of Technical References Used – Documentation, standards, or guidelines referenced during the project.

10. Physical Inventory List Used During UAT – A record of all equipment and materials utilized in the User-

Acceptance Testing process.

2. The Contractor shall complete the UAT report and submit it to the COR, incorporating any necessary feedback.

The COR shall provide written acceptance of the UAT report before the Contractor proceeds with UAT finalization and system training preparation.

18. User Training:

1. The Contractor shall provide two user instruction sessions and one system administration instruction session following the completion of the UAT.

2. The Contractor, in coordination with the COR, shall determine the duration of the training.

3. The Contractor-provided training shall give NAVCC personnel a foundational understanding of the KVM system’s functions and operations. It shall include time for questions and answers, review of key points, and any necessary follow-up at the end of the training.

19. Final Sign-off Requirements:

1. The Contractor shall complete the final project sign-off requirements listed below:

1. The Contractor shall complete the UAT and its corresponding reporting requirements.

2. The Contractor shall satisfactorily complete all punch list items with the written approval and acceptance by the COR.

3. The Contractor shall produce and provide all final documentation including "As-Built" system drawings and shall be delivered to the COR.

4. The Contractor shall complete all training requirements.

20. Manufacturer Warranty and Support Services

1. Warranty:

1. The Contractor shall provide one base year plus two optional years for warranty support for the Multiviewer system under this contract.

2. The Contractor shall provide one base year plus two optional years of warranty support for all hardware purchased under this contract.

3. The manufacturer warranty periods shall commence on the date of the COR's final project sign-off and written acceptance of all prior deliverables, marking the completion of the base year project system acquisition, integration, and commissioning services.

2. Support Services:

1. The Contractor shall provide support services which must begin during the base year of the contract upon the successful completion of installation, testing, and commissioning.

2. If the devices experience hardware issues, the Contractor shall be available to troubleshoot any problems within a 24-hour response time.

3. Replacement Parts & Software Updates

1. If a replacement part is required, the Contractor shall provide the replacement part within three (3) business days of reporting the problem.

2. The Contractor shall send replacement part(s) prior to receiving the returned replacement part(s). The Library prefers advanced replacement, defined as sending the replacement part prior to the Library returning the replaced part.

3. The Contractor shall include in the price of the contract all on-site visits and travel expenses required to repair or replace parts and equipment. All of this shall be priced in the terms of the warranty and shall not be separately priced.

4. Software updates critical to the management of installed equipment shall be included in the warranty.

C.4 DELIVERABLES

The Contractor shall invoice for payment upon the successful completion and the COR’s written acceptance of each of the following requirement milestones/deliverables enumerated below. Invoicing prices shall not exceed the Contractor's prices proposed in Attachment J5 - Pricing Spreadsheet.

1. SCHEDULE OF DELIVERABLES

Ref. Paragraph Service/Deliverable Invoice C.3.1. Machine Control Services Due after final hardware delivery, final installation, final testing and final commissioning when the overall system design package is signed off by the Library.

C.3.2. Video Route Cabling Due after final hardware delivery, final installation, final testing and final commissioning when the overall system design package is signed off by the Library

C.3.2. Documentation and Drawings for Installation Equipment

Due upon completion of the design phase

C.3.2. All Hardware & Additional Hardware to be Delivered Onsite

Once the design package is accepted, the hardware is ordered. All hardware will be purchased and delivered onsite before installation can commence. The Contractor shall invoice for equipment delivered IAW with SOW.

C.3.2. Conduct Testing of Installed Equipment and Hardware

Due after hardware installation.

C.3.3 Project Management Plan (PMP) Due within 7 to 10 business days after the kickoff meeting.

C.3.3. Weekly Status Reports Due weekly at the close of business every Monday.

C.3.4. Kickoff Meeting Due within 7 to 10 business days after the start of the Period of Performance (POP).

C.3.4. Site Survey Due prior to the Kickoff Meeting or can apart of the Kickoff Meeting.

C.3.4. Draft PMP Due at Kickoff Meeting as an agenda to be discussed.

C.3.6. System “As-Built” Design Package Part of the PMP which is due within 7 to 10 business days after the kickoff meeting.

C.3.7. System “As-Built” Design Package Documentation

Anticipated due date within 3 to 4 weeks after the Kickoff Meeting depending on schedule.

C.3.10. Site Preparation Site preparation process shall start after the design package is approved and before any hardware or cabling reaches site.

C.3.10. Test Results for Cables Part of the as-built package.

C.3.10. Optical Time Domain

Reflectometer (OTDR) Report In the event of the use of fiber optic cabling, the OTDR Report shall be delivered as part of the as-built package.

C.3.12. Integration Testing and Commissioning Documentation

The Contractor shall deliver documented test results to the COR, following completion of integration testing and system commissioning.

C.3.13. Removal of Obsolete Cabling Contractors shall use their discretion when to remove obsolete cabling and coordinate with COR for on-site removal.

C.3.14. User-Acceptance Testing (UAT) Within 5 business days after the system has been commissioned.

C.3.15. Physical Inventory Delivered as part of the as-built package.

C.3.15. Calibration Certificate Due at time of calibration testing.

C.3.16. Final Punch List Due within 5 business days after completion of the UAT.

C.3.17. User-Acceptance Testing (UAT)

Report Due within 10 business days after acceptance of the punch list.

C.3.18. User Training Due following the completion of the UAT.

C.3.19. Final Project Sign-off Due within 5 business days after completion of training.

C.3.20. One-Year Warranty Shall commence on the date of the COR’s final project sign-off and written acceptance of all prior deliverables.

C.3.20. Support Services Troubleshoot any problems within a 24-hour response time.

C.3.20. Replacement Parts Due within three business days of reporting the problem.

C.3.6. At completion of Approval to Build Package. This deliverable is the point in the project where the design drawings are done, the equipment list is finalized, and we have provided the contractor written approval to purchase hardware.

The contractor shall invoice for 50% of SI cost as listed in accepted proposal

C.3.6 Completion of phase 4 including delivery of as-built documentation

The Contractor shall invoice for balance of total price including Labor and materials.

The invoice shall be sent upon final acceptance of work from the COR.

C.3.20. One-Year Warranty (Option Year 1)

Due within Option Year 1. The Contractor shall invoice for total price.

C.3.20. One-Year Warranty (Option Year 2)

Due within Option Year 2. The Contractor shall invoice for total price.

C.5 GOVERNMENT FURNISHED PROPERTY (GFP)

The following will be provided by the Government to support encoder installation and configuration.

1. Equipment racks are already provided in the NAVCC space.

2. The Library will provide power outlets. The Contractor shall provide all UPS, PDUs, and power-distribution cabling.

3. The Government will provide the following before the start of performance:

1. LOC Title Block in AutoCAD (dwg) format to be used for all drawings. If an existing drawing does not have the current title block, the current title block shall be inserted into the updated drawing in place of the existing title block with information inserted into the current LOC Title Block.

2. The current version of existing NAVCC AutoCAD (Dwg) drawings identified as necessary for informational use or required updating during the project.

3. Hardware supplied by NAVCC –

1. NVision NV3128 128 port Machine Control Router

2. Qty 2 EC9426 Card for NV9000 series video router

3. Qty 2 EC9422 Y-cable

4. NVision 8576 HD/SD SDI Router

C.6 TRAVEL

1. The library will not reimburse the Contractor for travel expenses incurred in the performance of this contract. All travel pricing shall be included in the total project price.

C.7 CONTRACTOR PERSONNEL

1. Contractor must identify any personnel assigned to work on this requirement on an ongoing basis and provide this information to the Library at the Project Kick-off Meeting.

2. For security and administration purposes, personnel names and contact information shall be confirmed with the

COR no later than 5:00pm Eastern Time on the business day preceding a visit.

030ADV25R0025 Section D

SECTION D - PACKAGING AND MARKING

D.1 LC52.211-1 DELIVERIES (APR 2015)

All deliveries submitted to the CO or the COR or other Library personnel designated to receive deliverables shall clearly indicate the following information:

a. Agency/Requiring Library Service Unit and MAIL STOP/Room Number

b. Description of information/data being submitted

c. Contract Number

d. Contractor Name and Address

Deliver to: Library of Congress National Audio-Visual Conservation Center (NAVCC) Attn: Nick Doshi 19053 Mt Pony Rd, Culpepper, VA 22701

(End of Clause)

D.2 LC52.231-1 PAYMENT OF POSTAGE FEES (MAY 2015)

All postage and fees related to submission of information, including forms, and reports, etc., to the Contracting Officer or Contracting Officer’s Representative (COR) or other persons designated to receive, shall be paid by the Contractor.

030ADV25R0025 Section E

SECTION E - INSPECTION AND ACCEPTANCE

Inspection and acceptance under this contract will be in accordance with paragraph (a) Inspection and Acceptance of FAR 52.212-4, Contract Terms and Conditions – Commercial Items (January 2025).

030ADV25R0025 Section F

SECTION F - DELIVERIES OR PERFORMANCE

F.1 LC52.215-5 PLACE AND PERIOD OF PERFORMANCE (JAN 2019)

Place of Performance: The worked to be performed under this contract shall be performed at the National Audio-Visual Conservation Center (NAVCC) unit of the Library of Congress (LOC).

Library of Congress National Audio-Visual Conservation Center (NAVCC) 19053 Mt Pony Rd, Culpepper, VA 22701

Period of Performance: The overall period of performance shall be as stated in section B.

Hours of Operation: The contractor is responsible for determining its hours of operation in fulfilling the requirements of this contract. The Library’s standard operating hours are from 8:30 AM through 5:30 PM, Monday through Friday, excluding Federal holidays. The contractor shall coordinate with the COR for any work to be conducted at Library facilities.

(End of Clause)

F.2 DELIVERY SCHEDULE

ITEM

NUMBER SHIPPING INFORMATION QUANTITY DELIVERY DATE

0001 1.00 06-29-2026

0002 1.00 06-29-2026

0003 1.00 06-29-2026

0004 1.00 06-29-2026

0005 1.00 06-29-2027

0006 1.00 06-29-2028

030ADV25R0025 Section G

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 LC52.201-3 CONTRACT ADMINISTRATION (AUG 2015)

This contract will be administered by:

Library Contracting Officer: Robinson, James Address: Contracts & Grants Directorate Library of Congress

LA 325

Washington DC 20540-9411 Phone: (202) 707 - 9053 Email: jarobinson@loc.gov

Library Contract Specialist: Kinlay, Brenda Address: Contracts & Grants Directorate Library of Congress

LA 325

Washington DC 20540-9411 Phone: (202) 707-9354 Email: bkinlay@loc.gov

Library Contracting Officer Representative: Provided at time of award Phone: Provided at time of award Email: Provided at time of award

Contractor Contract Administrator: Provided at time of award Address: Provided at time of award Provided at time of award Provided at time of award Provided at time of award

Phone: Provided at time of award Email: Provided at time of award

G.2 LC52.232-1 LIBRARY OF CONGRESS INVOICE INSTRUCTIONS (DEC 2022)

The Contractor must prepare and submit invoices electronically to https://www.ipp.gov. The Contractor may submit payment requests using other than electronic means only when alternate procedures are authorized by the contracting officer in writing. Assistance is available via the IPP Help Desk via email at: ippcustomersupport@fiscal.treasury.gov or by commercial telephone at (866) 973-3131. Invoices shall contain the information required in FAR 52.212-4, paragraph (g).

(End of Clause)

G.3 LC52.232-2 SCHEDULE OF PAYMENTS (JUN 2015)

The contractor must submit invoices for payment upon delivery of the items or successful performance of the events identified in Section C pursuant to the standards and acceptance criteria defined in this contract.

030ADV25R0025 Section G

030ADV25R0025 Section H

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 LC52.201-1 CONTRACTING OFFICER'S REPRESENTATIVE (COR) APPOINTMENT AND

AUTHORITY (JAN 2016)

(a) Performance of work under this contract is subject to the technical direction of the COR. The term “technical direction” includes, without limitation, direction to the contractor that directs or redirects the labor effort, shifts the work between work areas or locations, and/or fills in details and otherwise serves to ensure that tasks outlined in the contract are accomplished satisfactorily.

(b) Technical direction must be within the scope of the contract specification(s)/work statement. The COR does not have authority to issue technical direction that:

(1) Constitutes additional work outside the contract specification(s)/work statement;

(2) Constitutes a change as defined in the “Changes” clause of this contract;

(3) Causes an increase or decrease in the contract price, or the time required for contract performance;

(4) Changes any of the terms, conditions, or specification(s)/work statement of the contract;

(5) Interferes with the contractor's right to perform under the terms and conditions of the contract; or

(6) Directs, supervises or otherwise controls the actions of the contractor's employees.

(c) Technical direction may be oral or in writing. The COR must confirm oral direction in writing within five workdays, with a copy to the Contracting Officer.

(d) The Contractor shall proceed promptly with performance resulting from the technical direction issued by the COR.

If, in the opinion of the contractor, any direction of the COR or the designated representative falls within the limitations of (b) above, the contractor shall immediately notify the Contracting Officer no later than the beginning of the next Government work day.

(e) Failure of the Contractor and the Contracting Officer to agree that technical direction is within the scope of the contract shall be subject to the terms of the “Disputes” clause of this contract.

(End of Clause)

H.2 LC52.203-1 CONTRACTOR PUBLICITY (OCT 2013)

The Contractor, or any entity or representative acting on behalf of the Contractor, may not refer to the equipment or services furnished pursuant to the provisions of this contract in any news release or commercial advertising, or in connection with any news release or commercial advertising, without first obtaining explicit written consent to do so from the Contracting Officer. Should any reference to such equipment or services appear in any news release or commercial advertising issued by or on behalf of the Contractor without the required consent, the Government will consider institution of all remedies available under applicable law.

H.3 LC52.204-2 CONDUCT ON LIBRARY PREMISES (JUL 2021)

1. Access to Library buildings and grounds is governed by 36 C.F.R. part 702 - Conduct on Library Premises. Contractor staff must comply with these requirements and restrictions and related Library of Congress Regulations and Directives.

2. The Library is committed to preventing and addressing all forms of discriminatory harassment and to ensuring that Equal Employment Opportunity (EEO) principles are fundamental to Library culture. Everyone — employees, interns, volunteers, contractors, researchers, and visitors — is expected to help make the Library a respectful environment free from offensive behavior.

a. Library of Congress employees, contractors, interns, volunteers, researchers, patrons, and other visitors have a right to Library facilities that are free from discrimination based on their race, color, national origin, religion, sex, sexual orientation, gender identity, age (40 and over), disability, genetic information, union affiliation, political affiliation, or marital status.

b. The Library does not tolerate discrimination – including sexual harassment, other forms of harassment, or a hostile work environment – based on these factors. The Library does not tolerate retaliation against anyone who engages in any form of protected EEO activity.

c. Contractor (including subcontractor) staff alleged to have engaged in discrimination or retaliation in the performance of this contract may be prohibited from entering Library facilities to perform work under their contracts.

Contractors are required to promptly respond to all Library inquiries into allegations of discrimination, and must, in good faith, cooperate with Library investigations. Good faith cooperation includes, but is not limited to, making contractor staff available for:

1. Formal and informal interviews by Library agents investigating allegations of discrimination;

2. Reviewing and signing appropriate affidavits or declarations summarizing statements provided by such contractor staff during the course of an investigation;

3. Producing documents requested by the Library agents conducting the investigation; and

4. Preparing for and providing testimony in depositions or in administrative hearings.

(End of Clause)

H.4 LC52.204-3 INFORMATION SYSTEMS SECURITY (JUL 2024)

(1) Computer Security Policy. The Library requires anyone using or accessing its digital assets (including networks, servers, workstations, systems, data, web pages, and email) to protect them and use them only for official business, and only in accordance with Library regulations and applicable Library bargaining agreements. Unauthorized or inappropriate use may be grounds for termination or other contractual remedy.

(2) Privacy Policy. No one has the right to privacy while using any Library computer system, including internet or email services. Usage may be monitored.

(3) Level of Access. The Library’s Host Office will determine the level of access to the Library’s IT equipment, staff and software needed to successfully perform under this contract. Access may include, for example, email, word processing, internet, and intranet.

(4) Mandatory IT Security Training. Contractor staff must successfully complete mandatory information systems security training and access forms prior to use of or access to any of the Library’s digital assets.

(a) The required training is available on the Library’s learning management system, LOC Learn, at https://www.loc.gov/extranet/cld/. Library staff will provide further instructions upon onboarding.

(b) Contractor staff with access to Library digital assets shall complete the information systems security training annually. The training is available on the Library intranet at https://www.loc.gov/staff/cld/.

(End of Clause)

H.5 LC52.204-4 CONTRACTOR EMPLOYEE FITNESS (SEP 2024)

“Contractor employee fitness” means fitness based on character and conduct for work for or on behalf of the Government as a contractor employee.

Work under this contract is unclassified. However, the Library of Congress shall conduct background investigations of contractor personnel who will have 1) regular, ongoing, unescorted access to the Library’s buildings, grounds, or collections, 2) access to Library information technology systems, and/or 3) access to Library information not available to the public, including information determined to be Controlled Unclassified Information (CUI), to ensure they meet basic standards of honesty and trustworthiness pursuant to Library regulations. The Library does not determine the fitness of employees to work for the contractor firm that hires them. The Library’s interest is in determining whether contractor personnel should be granted greater access than the general public to Library facilities, Library information technology systems, and/or non-public Library information.

(1) Any access to non-public Library facilities, Library information technology systems, and/or non-public Library information will require a contractor employee fitness determination. All initial, existing, and reciprocal contractor employee fitness determinations will be subject to continuous vetting. Continuous vetting will vary based on position risk level. An example of continuous vetting is outlined in Trusted Workforce 2.0 (https://www.performance.gov/trusted-workforce/ and https://www.dcsa.mil/Personnel-Security/Continuous- Vetting/).

(2) A favorable contractor employee fitness determination requires completion and successful adjudication of a security application request (release forms, fingerprints, and a full background investigation). To facilitate the fitness determination, the prospective contractor employee shall submit to the Library complete and accurate information as identified on the National Background Investigation Services (NBIS)’s eAPP (https://eapp.nbis.mil) or other system as provided by the Personnel Security Division (PSD). Contractors should anticipate a minimum of two weeks for the process, provided all requested information is timely, accurate and complete and that no adverse information is received. A background investigation generally will require that the candidate has cumulatively resided in the United States for at least three of the past five years. This requirement is subject to certain exceptions assessed on a case-by-case basis by PSD in accordance with established federal personnel vetting standards.

(3) After the contractor employee fitness determination, each contractor employee with a favorably adjudicated background investigation shall be enrolled in and subject to the Library’s continuous vetting process. Enrollment in the Library’s continuous vetting process also requires enrollment in the Federal Bureau of Investigation (FBI) Record of Arrest and Prosecution Background (“Rap Back”) program, which provides the Library with notification of any criminal activity by the enrollee.