Attachment J4_Instructions for Information Guides - 05202026 - pp. 1.docx
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- Attached to
- Braille and Tactile Embossing Services
- Solicitation number
- 030ADV26Q0018
- Issued by
-
Library of Congress
About this file
This is an instruction document for formatting National Library Service (NLS) Information Guides as part of a braille and tactile embossing services contract. The document specifies formatting requirements for publications that will be converted to braille and related accessible formats.
The instructions establish specific formatting standards for information guides, including requirements for centered major headings and detailed guidelines for annotated address lists. Annotated address lists must include organization names and addresses formatted at specific tab stops (1-3), with descriptive text placed at tab stop 5-3, preceded by blank lines between entries. Additional blank lines are required when entries span multiple print or braille pages. These formatting specifications ensure consistency and readability across braille transcriptions and eBraille (.brf) file production for the Library of Congress National Library Service for the Blind and Print Disabled, which publishes approximately 25 new or revised publications annually containing textual content, bibliographic citations, and organizational contact information.
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Attachment J4 Instructions for NLS INFORMATION GUIDES
1. Major headings should be centered.
2. Annotated Address Lists
2.1. An annotated address list, for the purpose of this document, consists of a list of organization addresses with each address followed by a description.
2.2. An annotated address list should be formatted as follows:
2.2.1. A blank line precedes each entry.
2.2.2. The organization name, followed by each line of the address, is placed at 1-3.
2.2.3. The description, which may consist of one or more paragraphs, should be placed at 5-3.
2.3. Entries that appear on a new print or braille page should be preceded by a blank line.
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