Attachment J1 - Foreign Language Materials Cataloging Appendix A.pdf

Foreign Language Materials Cataloging Contract: Appendix February 11, 2021 - page 1

APPENDIX: Foreign Language Materials Cataloging Contract:

The table below lists bibliographic data elements that are to be contained in RDA-based cataloging records provided under the Foreign Language Materials Cataloging Contract. Each data element listed includes a reference to its MARC 21 encoding as well as an indication as to whether it is mandatory or mandatory if applicable. The list corresponds to the requirements for LC RDA Core Elements (LCRDACE) described at the following link:

http://www.loc.gov/aba/rda/pdf/core_elements.pdf

The list includes a few additional data elements not required as LCRDACE.

Default values, shown in parentheses following data element names, should be used in data elements that have no other special encoding requirements in LCRDACE.

Key: M: Mandatory for all records

A: Mandatory if applicable

Data Element Name (default value) MARC 21 Name M/A

LEADER

Record status (n)

LDR/05 M

Type of record (a) LDR/06 M

Bibliographic level (m) LDR/07 M

Type of control (blank) LDR/08 M

Character encoding scheme (blank) LDR/09 M

Encoding level (7) LDR/17 M

Descriptive cataloging form (i) LDR/18 M

Multipart resource record level (blank) Note: Do not catalog multipart monographs for the Foreign Languages Materials Contract

LDR/19 M

008 - FIXED LENGTH DATA ELEMENTS

http://www.loc.gov/aba/rda/pdf/core_elements.pdf

Foreign Language Materials Cataloging Contract: Appendix February 11, 2021 - page 2

Date entered on file 008/00-05 M

Type of publication date (s) 008/06 M

Date 1 008/07-10 M

Date 2 008/11-14 M

Place of publication, production, or execution 008/15-17 M

Illustrations (blank) 008/18-21 M

Target audience (blank) Note: Juvenile literature (j)

008/22 M

Form of item (blank) 008/23 M

Nature of contents (blank)

Note: Ensure bibliographic references coverage only.

008/24-27 M

Government publication (blank) 008/28 M

Conference publication (0) 008/29 M

Festschrift (0) 008/30 M

Index (0) 008/31 M

Undefined (blank) Note: Not used by Library of Congress

008/32 M

Literary form (blank) 008/33 M

Biography (blank) 008/34 M

Language 008/35-37 M

Modified record (blank) 008/38 M

Cataloging source (blank) 008/39 M

Foreign Language Materials Cataloging Contract: Appendix February 11, 2021 - page 3

Local Processing Data Distribution controller (7) Local record completion state ("cbc") Local processing workflow ("orignew") Priority CIP/PCN flag ("ncip") Century flag ("20") Stakeholder code ("y-gencatlg") Note: code subfield “a” as “7”and “b” as “cbc” only when cataloging is completed

906$a 906$b 906$c 906$d 906$e 906$f 906$g

M M M M M M M M

Local Selection Decision Applicability (0) Selection decision ("acquire") Number of copies (1) Responsibility ("policy default")

925/I1 925$a 925$b 925$x

M M M M M

Local Functional Identifying Information (Minimal Level Cataloging)

955$h M

Library of Congress Control Number 010$a M

International Standard Book Number ISBN (Note: Ensure coverage for piece in hand only) Invalid ISBN

020$a 020$z

A A A

Cataloging Source Original cataloging agency ("DLC" Language of cataloging ("eng") Transcribing agency ("DLC") Modifying agency ("DLC") Description conventions ("rda")

040$a 040$b 040$c 040$d 040$e

M M M M M M

Language Code Language code of text Language code of summaries or abstracts Language code of additional tables of contents Language code of original

041$a 041$b 041$f 041$h

A M A A A

MLC number Note: Use MLC Generator on computer to populate this field, 300$c$ must be filled in to populate MLC number in record

050$a M

Character Sets Present Note: For non-Roman cataloging

066$c A

Foreign Language Materials Cataloging Contract: Appendix February 11, 2021 - page 4

Main Entry Field

Name entry element Other portions of the name heading

Choice between 100, 110, 111, and 130 based on the nature of the name/title to be encoded.

1XX$a 1XX$b-$u

A

Uniform Title Title Other subelements

240$a 240$d-$s

A A A

Title Statement Title added entry Non-filing characters Title Remainder of title Statement of responsibility Number of part/section Name of part/section Version

Note: Do not transcribe any affiliations in the 245$c area.

245/I1 245/I2 245$a 245$b 245$c 245$n 245$p 245$s

M M M M A A A A A

Varying Form of Title Note/added entry controller Type of title Title Remainder of title Date or sequential designation Display text Miscellaneous information Number of part/section Name of part/section

Note: Provide entries only for “alternate forms of title”.

(Example: 246 3#)

246/I1 246/I2 246$a 246$b 246$f 246$i 246$m 246$n 246$p

A M M M A A A A A A

Edition Statement Main edition statement Remainder of edition statement

250$a 250$b

A M

Foreign Language Materials Cataloging Contract: Appendix February 11, 2021 - page 5

Production, Publication, Distribution, Manufacture Sequence of statements (blank) Function of entity (1) Place of production, publication, distribution, manufacture Name of producer, publisher, distributor, manufacturer Date of production, publication, distribution, manufacture

Note: Do not invoke the Copyright option (Example: 264 #4)

264/I1 264/I2 264$a 264$b 264$c

M M M M M A

Physical Description Extent Other physical details Dimensions

Note: No information is required for any illustration.

300$a 300$b 300$c

M M A M

Content Type Content type term Content type code Source

336$a 336$b 336$2

M M M M

Media Type Media type term Media type code Source

337$a 337$b 337$2

M M M M

Carrier Type Carrier type term Carrier type code Source

338$a 338$b 338$2

M M M M

Series Statement Series tracing policy (0) Series title International Standard Serial Number (ISSN) Volume designation Note: Code series as 490, first indicator “0” and second indicator blank)

490/I1 490$a 490$x 490$v

A M M A A

General Note Default text: 500 $a Minimal Level Cataloging Plus. $5 DLC

500$a 500$5

A

Bibliography Note 504$a A

Foreign Language Materials Cataloging Contract: Appendix February 11, 2021 - page 6

Contents Note Note: Not required for the Foreign Languages Materials Contract

505$a A

Language Note Language note Script or alphabet

546$a 546$b

A M

Subject Access Field

Notes:

1. Limit to one (1) heading only (Exception: 1 additional entry for reciprocal headings).

2. Provide genre heading for cookbooks only.

Choice between 600, 610, 611, 630, 650, 651, and 655 based on the nature of the name/title/genre/f orm heading to be encoded.

6XX$a 6XX$b-$z

Added Entry Fields

Notes:

1. Limit to one (1) authorized access point (creators:

author, editor, composer, artist, etc. from preferred sources)

2. Remove all other headings.

Choice between 700, 710, 711, 730 and 740 is based on the nature of the name/title to be encoded.

7XX$a 7XX$b-$t

Alternate Graphic Representation (Applies only to items that include non-roman scripts)

880$a-$z, $2-$6 Repetitions linked to any other variable field with data in a different script

Foreign Language Materials Cataloging Contract: Appendix February 11, 2021 - page 7

Cataloger's Note

Note: 952 $a Authority control needed” Transfer book to section head for completion of authority control as needed by a librarian in the section.

952$a A

Local Record History Default content: 985 $e FLMC contract

985$e M