Attachment J - Past Performance Questionnaire - BEP.docx

PAST PERFORMANCE QUESTIONNAIRE FORM

Instructions

· Sections I through III shall be completed by the Offeror/Major Subcontractor and provide the questionnaire to three (3) Assessors (personnel or organization who have at least five (5) years of production experience using the Hot Foil Machine from supplier). The Assessor, in turn, shall verify information in Sections I through III and complete Sections V through VII. The Assessors shall provide the completed questionnaire to the Contracting Officer no later than the date and time indicated below. The Offeror shall submit with its proposal (by the closing date of the Solicitation) copies of Sections I and II of all questionnaires as provided to Assessors.

· Section II to be validated by the Assessor. If any information is incorrect herein, please annotate and provide the correct information accordingly.

· Sections III through VII to be completed in their entirety by the Assessor.

Message to the Assessor: Your assistance is requested by the Bureau of Engraving and Printing (BEP) to assist with establishing the performance history for the Contractor named below. In efforts to expedite receipt of the requested information, the Contracting Officer respectfully requests that you DO NOT mail hard copies. Instead, please e-mail the completed questionnaire(s) to: claudette.barbee@bep.gov no later than 12:00 PM CST, Thursday, April 27, 2023.

I. Solicitation Data (for the proposed effort)

Solicitation Number

Project / Requirement

II. Current or Historical Contract Information

Assessor: The performance data submitted by the Offeror is correct or incorrect.

CONTRACTOR NAME & ADDRESS:

Contract Number:

Type of Contract:

Period of Performance/Delivery Schedule

Project / Requirement Description

Please select from the following as it applies to this contract:

III. Assessor information for Hot Foil Machines only:

Assessor Name:

Title:

Phone Number/Email Address

Identify your role in the contract award or administration and the period of your involvement.

Procuring Contracting Officer (PCO)

Administrative Contracting Officer (ACO)

Contract Specialist

Contracting Officer Representative (COR)

Technical Project Lead/Project Officer

Quality Assurance Specialist

Defense Contract Audit Agency (DCAA) Auditor

Other:

IV. Evaluation Definitions

The following definitions should be used in your assessment of Contractor performance

EXCEPTIONAL

Performance EXCEEDS MOST contractual requirements to the Government’s benefit. The performance of areas being assessed was accomplished with few minor issues or concerns.

VERY GOOD

Performance EXCEEDS SOME contractual requirement to the Government’s benefit. The performance of areas being assessed was accomplished with few minor issues or concerns, for which the Contractor’s corrective actions were highly effective.

SATISFACTORY

Performance MEETS contractual requirements. The performance of the areas being assessed contains minor issues or concerns, for which corrective actions taken by the Contractor were effective.

MARGINAL

Performance MEETS SOME contractual requirements. The performance of the areas being assessed includes significant problems, issues, or concerns for which corrective actions taken by the Contractor were only somewhat effective.

UNSATISFACTORY

Performance DOES NOT MEET contractual requirement. The performance of the areas being assessed includes serious problems, issues, or concerns for which the Contractor’s corrective actions were ineffective.

NOT APPLICABLE (N/A)

Performance information not recent or relevant as defined in the Solicitation.

Unable to provide assessment.

V. Performance Evaluation of Hot Foil Machine only.

1. Quality of Performance

a. What is your OVERALL assessment of the quality of the contractor’s performance of Hot Foil Machines? Were your specifications and expectations met by both the press and supplier?

Quality of Performance

Please provide rationale for the assigned rating.

b. Assess the Contractor’s quality of performance in the following areas.

Overall quality rating of the Hot Foil Machine delivered and installed at your facility by the vendor.

Print quality of the Hot Foil Machine delivered; please not any specific issues.

Ability to securely apply Hot Foil applications to double sided, high depth, intaglio printed sheets.

Capability of press to control impression force.

Ability of press to run reliably; metrics are mean time between failure, mean time to recover, and need for unscheduled maintenance.

Ability of the machines to regulate temperature control of the cylinders.

Capability of the Hot Foil Machines press to produce your currency designs without changes or adaptions.

Conformance to Contract Requirements.

Conformance to Specifications of Currency Presses

Standards of Good Workmanship (Technical, Professional, Environmental, Safety, etc.)

Conformance and Integration of Data Collection System into your in-house database.

Design and Service of ancillary equipment i.e. Plating and Roller Coating Equipment.

All comments are appreciated; however, at a minimum, rationale must be provided for ratings of exceptional or unsatisfactory.

c. Did the Government contribute in any way to problems associated with quality as identified in the above assessment? If so, please explain.

2. Schedule Performance

a. What is your OVERALL assessment of the Contractor’s ability to meet the schedule?

Quality of Performance

b. Assess the Contractor’s Schedule Performance in the following areas.

Time required for the vendor to install, startup, commission and train your staff on the Hot Foil Machine to begin full production.

Timeliness in Completion of Contract/Task Order/Delivery Schedule.

Timeliness in meeting Milestones

Timeliness in Submitting Deliverables.

All comments are appreciated; however, at a minimum, rationale must be provided for ratings of exceptional or unsatisfactory.

c. Did the Government contribute in any way to any of the Schedule problems identified in the above assessment? If so, please explain.

3. Management Performance

a. What is your OVERALL assessment of the Contractor’s Management Performance?

Management Performance

b. Assess the Contractor’s Management Performance in the following areas.

MANAGEMENT RESPONSIVENESS – (timeliness, completeness, and quality of problem identification, proposal submittal, history of cooperative behavior, effective business relations, teamwork AND customer satisfaction.

SUBCONTRACT MANAGEMENT – (timely award and management of subcontracts and meeting subcontracting goals for small business, small disadvantaged business, etc.)

PROGRAM MANAGEMENT – (effectiveness of integration and coordination of all activities required to execute the contract, use of resources, assignment of responsibility, internal coordination and communication, and risk management practices.

MANAGEMENT OF PERSONNEL – (ability to select, retain, support, and replace personnel with the experience and expertise necessary to accomplish the Government’s requirements within schedule and budget.

INTEGRATED PRODUCT TEAM MANAGEMENT – (commitment and participation to the IPT process).

All comments are appreciated; however, at a minimum, rationale must be provided for ratings of exceptional or unsatisfactory.

c. Did the Government contribute in any way to any of the management problems identified in the above assessment? If so, please explain.

4. Cost Control

a. What is your OVERALL assessment of the Contractor’s ability to forecast, manage, and control costs?

Cost Control

b. Assess the Contractor’s Cost performance in the following areas.

COST/PRICE ESTIMATES – (ability to meet proposed costs and whether actual costs/rates realized reflect negotiated costs/rates.

COST EFFICIENCIES – (realization of any in accomplishing Statement of Work)

INVOICING – (accuracy and timeliness of submission

FORECASTING / MANAGEMENT / COST CONTROL

All comments are appreciated; however, at a minimum, rationale must be provided for ratings of exceptional or unsatisfactory.

VI. Overall Rating of Contractor's performance (technical, schedule, management, and cost) on contract being assessed.

VII. General Comments:

ATTACHMENT L: Past Performance Questionnaire Form – BEP-RFP 2031ZA23R00005 Page 1 | 1