Attachment J.10 TOPR 1 - FOIL Lab Support 07.31.2020.pdf

RFP 693JJ320R000016

Attachment J.10

Office of Safety Research and Developement

Task Order Proposal Request (TOPR) #1

“Operate and Maintain the Federal Outdoor Impact Laboratory (FOIL)”

Performance Work Statement, Estimated Level of Effort, and Pricing Table

Performance Work Statement

Base IDIQ Contract Number TBD Task Order Number TBD

Task Order Title: “Operate and Maintain the Federal Outdoor Impact Laboratory

(FOIL)”

1.0 Overview

This is a Time & Materials (T&M) non-personal services Task Order to operate and maintain the Federal Outdoor Impact Laboratory (FOIL) at the Turner-Fairbank Highway Research Center (TFHRC) located in McLean, Virginia. The Government will not exercise any supervision or control over the Task Order service providers performing the services herein.

Such service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government as defined in this Statement of Work (SOW) or Performance Work Statement (PWS). The Contractor shall perform to the standards herein.

1.1 Background

Crash and impact tests of vehicles and roadside hardware and their components and subassemblies have been conducted at the FHWA’s FOIL located in McLean, Virginia for over 30 years. These tests and the data generated supported efforts to develop and validate FE models of vehicles and hardware as well as provide quantitative measures for the evaluation of safety devices. Testing has included full-scale vehicle and pendulum tests at different impact speeds, angles, and critical impact points as needed. These tests provided insights and data on material behavior and component failure data that was incorporated in existing vehicle and roadside hard ware FE models.

The FOIL facility has a hydraulically-driven looped cable accelerator system capable of getting a 15,000 vehicle to 60 miles per hour, and a pendulum impactor with 1800 and 4500 pound weights that can replicate impacts at about 20 miles per hour. The facility is equipped with a full range of data sensors and seven high-speed, digital cameras for capture crash event data. A computer system is available in the control center to execute the tests, capture data, and store the results. A three-bay vehicle prep building with a full set of tools and equipment is also part of the facility. Other equipment is available from the resources of the TFHRC.

On average, a total of 12 full scale and 150 pendulum tests are conducted at the FOIL each year in support of Government work under this IDIQ contract.

1.2 Objective

This Task Order supports basic efforts to operate & maintain the FOIL facility and the various equipment needed for different testing functions. This Task Order also includes staff costs for testing associated with special efforts. Based on projects assigned by the COR, the Contractor shall conduct crash and impact tests to evaluate vehicle safety performance, roadside hardware crash worthiness, verify the adequacy or response of components, and/or demonstrate that security treatments meet the requirements of the task orders. The Contractor may also be asked to undertake other efforts such as the analysis of crash test videos, processing of crash test data, and correlation of crash data to the corresponding crash videos.

1.3 Scope

The scope of this Task Order includes the following:

A. GENERAL FOIL OPERATION AND MAINTENANCE ONSITE AT TFHRC

The Contractor shall be responsible for FOIL lab and facility maintenance, upkeep, refresh, and enhancement, and shall perform all tasks necessary to ensure the FOIL remains fully capable to provide the services described above. The Contractor shall be responsible for the ISO17025 accreditation of the FOIL. As such the Contractor may be directed to participate in activities such as inter-lab testing and comparisons of data, processing protocols, or crashworthiness evaluation. The Contractor shall follow the latest version of the FOIL Quality Manual.

B. CONDUCT CRASH TESTS AND IMPACT TESTS AT THE FOIL TO

CHARACTERIZE MATERIAL PROPERTIES

The Contractor shall conduct crash and impact tests at the FOIL to evaluate vehicle safety performance, roadside hardware crashworthiness, verify the adequacy or response of components, and/or demonstrate that security treatments to meet the requirements of the Task Orders. This includes pendulum, static, and component level tests to determine material behavior and component failure data that would be incorporated in existing vehicle and roadside hardware FE models. The Contractor shall undertake other efforts such as the analysis of crash test videos, processing of crash test data, and correlation of crash data to the corresponding crash videos. The Contractor shall be responsible for test set-up, vehicle preparations, and other efforts needed to conduct a test, and provide the maintenance and operation of the facility. The Contractor shall follow the latest version of the FOIL Operations Manual.

1.4 Detailed Requirement

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the following tasks:

• Maintain the grounds, buildings, structures, underground elements, and fixed equipment of the FOIL. In some cases, such as landscape maintenance, the efforts will focus on coordinating the role of other TFHRC staff or contractors to complete these efforts on a regular basis and in a manner appropriate for the testing facility.

• Implement FOIL safety upgrades and improvements.

• Undertake facility and maintenance efforts necessary to ready the facility for testing.

This will involve updating test plans, operating and maintenance manuals, supporting efforts to update the equipment inventory, developing plans for lab accreditation, and making arrangements for future testing (e.g., develop test plans, solicit cost estimates).

• Maintenance of FOIL vehicles, tools, and equipment. This includes appropriate use and storage of devices, prescribed calibrations, repairs, and regularly updating the Operation and Maintenance Manuals and inventories of all items.

• Assist in the development and review of testing plans to assure that all needed data is gathered, contingencies have been identified, and that all test and safety checks have been made. Conduct post mortems on tests to review outcome, problems encountered, and discuss potential changes for future testing.

• Prepare vehicles and test articles for testing. Vehicles shall be prepared for tests following the guidelines prescribed in the Manual for Assessing Roadside Hardware (MASH). Test articles need to be prepared for tests. The construction and installation of test articles shall be documented and all material tests undertaken in a timely manner following accepted protocols.

• Execute the tests in accordance with approved plans. Conduct test set-up, vehicle and test article preparations, installation of instrumentation, data tests, labeling, and analysis for each test. Perform all post-test documentation, analyses, clean-up, and disposal to ready the facility for other tests.

• Support program outreach by aiding in the creation and/or updates of documents and presentations highlighting the facility, its staff, or tests that have been conducted. This includes special efforts for the FHWA Office of Public Affairs and public tours of the facility as needed. It also includes working with local fire & rescue squads to allow practice on the crashed vehicles prior to disposal.

• Support efforts to document the results of testing.

Special Requirements:

• The Contractor shall operate and maintain the FOIL following all safety practices that have been implemented.

• The Contractor shall update and improve as needed the current documented protocols for conducting tests and operating the FOIL exist.

• The Contractor shall maintain the ISO 17025 accreditation of the FOIL. The Contractor may be directed to participate in activities designated by the COR related to inter-lab testing and comparisons of data, processing protocols, or crash worthiness evaluation.

• Materials generated in this Task Order considered useful to broader audiences should be brought to the attention of the COR for approval. These may be posted on the contractor’s website.

Deliverables:

The efforts under this Task Order are expected to result in the following deliverables:

• Working paper format reports for testing efforts undertaken.

• Updated FOIL test plans, test summaries & documentation.

• Updated FOIL Test List.

• Prepared vehicles and test articles for testing.

• Installed instrumentation.

• Successfully executed and completed tests in accordance with sponsor setup specifications.

• Maintained facility and FOIL ISO 17025 accreditation.

2.0 Period of Performance

The period of performance shall be a base year plus two option years, for a total possible duration of 3 years.

NOTE: As needed after the 3-year period of performance, the Contracting Officer may extend the awarded Task Order or issue a new Task Order under this IDIQ contract.

3.0 General

N/A.

3.1 Hours of Operation

At least one staff on duty onsite at TFHRC shall be available to the Government at a minimum during the TFHRC core hours of 10 am to 2 pm, Monday through Friday, unless otherwise approved in writing by the COR.

3.2 Place of Performance

The majority of the work to be performed under this Task Order shall be performed onsite at the

FOIL.

3.3 Physical Security

The Contractor shall be responsible for safeguarding all government equipment, information, and property provided for Contractor use.

3.4 Special Qualifications

N/A

3.5 Periodic Progress Meetings

The Contractor agrees to attend progress meetings. The Contracting Officer, Contracting Officer’s Representative (COR) or Task Order Contracting Officer’s Representative (TOCOR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings, the CO will apprise the Contractor of how the government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

3.6 Identification of Contractor Employees

All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

3.7 Contractor Travel

The Contractor may be required to travel throughout CONUS during the performance of this Task Order to collect data as needed. All travel requires Government approval/authorization and notification to the COR or TOCOR.

3.8 Materials

The Contractor shall purchase lab maintenance materials needed to perform the scope of work.

3.9 Organizational Conflict of Interest

Please refer to the terms of the IDIQ contract.

3.10 Phase In /Phase out Period

Transition (Beginning of Task Order): The Transition Period shall be one month. During the Transition Period, the FHWA will provide to the Contractor available FOIL protocols, and provide onsite hands-on training to the Contractor staff on the FOIL and the protocols. Within one month of the Task Order effective date, the Contractor shall be fully capable to perform the scope of this Task Order

Transition (End of Task Order): The Contractor shall provide services needed to assist in a smooth and orderly transition between the incumbent Contractor and a successor Contractor to ensure minimum disruption to vital Government business. These services may include, but are not limited to: data and other file transfer, material transfer, coordination with other FHWA Contractors, and other activities to assist in an orderly transfer and establishment of continued operation of the contract services. The Contractor shall cooperate fully in the transition.

4.0 Government Furnished Equipment and Services

4.1 Services

N/A

4.2 Facilities / Equipment

The Government will provide workspace and Government-provided computers/phones for use by Contractor staff onsite at TFHRC for the performance of this Task Order. Estimated workspace and Government-provided computers/phones will accommodate up to eight (8) Contractor personnel onsite at TFHRC.

The attached list of items are assigned to this Task Order as Government furnished equipment for use by the Contractor. (See list attached to base IDIQ contract.)

Equipment onsite at the FOIL is provided for Contractor use.

4.3 Materials

Materials onsite at the FOIL are provided for Contractor use.

5.0 Applicable Publications (Current Editions)

See attachments to base IDIQ contract for FOIL Operations Manual and FOIL Quality Manual.

5.1 Applicable Clauses

52.217-9 Option to Extend the Term of the Contract (Task Order). (MAR 2000)

(a) The Government may extend the term of this contract (Task Order) by written notice to the Contractor within anytime prior to Task Order expiration; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract (Task Order) expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract (Task Order) shall be considered to include this option clause.

(c) The total duration of this contract (Task Order), including the exercise of any options under this clause, shall not exceed 36 months, unless otherwise authorized by the Contracting Officer.

(End of clause)

52.217-8 Option to Extend Services The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within the task order period.

Contractor Use of the FHWA FOIL Facilities and Equipment for Other Uses: Pursuant to FAR 52.245-1(c) the FHWA authorizes the Contractor to use the FHWA FOIL facilities and equipment for non-contract purposes, including provision of crash and impact testing for non-government commercial purposes. The Contractor may use the Government property for commercial use. In exchange for such non-government use, the Contractor shall provide consideration in the form of cost-shared expenses necessary to perform this Task Order. FHWA authorizes the Contractor to use the FHWA FOIL facilities and equipment for non-governmental commercial purposes for up to 500 hours per year. The quantity of 500 hours per year is estimated to be 25% of the total use (Government and commercial work combined). See the RFP Attachment J.9 “Requirements and Terms for Contractor Use of the FHWA FOIL Facilities and Equipment for Non-Government Commercial Purposes.”

NOTE: During performance, the commercial non-contract use may increase based on mutual agreement of the parties and authorization from the Contracting Officer. FHWA intends to re-assess the 500 hours maximum after one year of performance, with the goal of increasing authorized non-government use in the future to the extent feasible and mutually agreeable to the parties, up to an estimated 50% authorized non-government use.

6.0 Attachment/Exhibit List

6.1 Exhibit 1

Performance Requirements Summary

6.2 Exhibit 2

Deliverables Schedule

6.3 Exhibit 3

Schedule of Services (Approved Task Order Proposal to be included at award)

TECHNICAL EXHIBIT 1 - PERFORMANCE REQUIREMENTS SUMMARY

The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective Performance Standard Performance Threshold

Method of Surveillance

PRS # 1.

Maintain ISO17025 Accreditation

100% on time delivery. 97% Error Free 100% review upon receipt by the

TOCOR

PRS # 2.

Conduct preparation needed for roadside hardware tests at the

FOIL

100% on time delivery. 97% Error Free 100% review upon receipt

PRS # 3.

Conduct roadside hardware testing as per ISO17025 FOIL procedures

100% on time delivery. 97% Error Free 100%review upon receipt by the

TOCOR

PRS # 4.

Document FOIL tests as per the ISO17025 procedures

100% on time delivery. 97% Error Free 100%review upon receipt by the

TOCOR

TECHNICAL EXHIBIT 2 - DELIVERABLES SCHEDULE

This technical exhibit lists any reports or documentation that is required as a deliverable to include the frequency, # of copies, medium/format and who/where it is to be submitted. A deliverable is anything that can be physically delivered but may include non-physical things such as meeting minutes.

Deliverable Print Ready And/or 508 Frequency

# of Electronic Copies Medium/Format

Submit To

FOIL Test List Print Ready After every Test

2 Microsoft Access TOCOR

FOIL Test Summary Reports

Print Ready After Every Test

2 Microsoft Word TOCOR

FOIL Test Videos Print Ready After Every Test

2 Mpeg video files TOCOR

TECHNICAL EXHIBIT 3 - SCHEDULE OF SERVICES

(Approved Task Order Proposal to be included at award)

Task Order Proposal Request (TOPR) #1 “Operate and Maintain the Federal Outdoor Impact Laboratory (FOIL)”

Estimated Level of Effort

FHWA estimates the following level of effort for performance of the Government work under this Time & Materials Task Order per year. The Task Order period of performance is thee years (Base Year + two Option Years).

Estimated Level of Effort PER YEAR Estimated Labor Hours Per Yr

Labor Category Maintain

Lab Operate

Lab

TOTAL

Hours/Yr

Principal Investigator 50 80 130 Sr. Research Scientist/Technical Expert 90 180 270 Research Scientists/Technical Expert 90 180 270 Junior Research Scientists/Technical Expert 260 500 760 Lab Manager/Sr. Lab Technician 510 1000 1510 Lab Technician 1180 2200 3380 Software/Computer Engineer 175 350 525 Technical Writer/Editor 90 180 270 Technology Transfer Specialist 0 0 0 Administrative Support 175 350 525 Researchers/Graduate Students/Interns (Junior) 340 650 990 Researchers/Graduate Students/Interns (Senior) 0 0 0 Subject Matter Expert 0 0 0 Annual Task Totals in Labor Hours 2960 5670 8,630 Est. Materials and Other Direct Costs (ODCs) Per Year (No Fee) (Not to Exceed (NTE)) $75,000/Yr

Pricing Table - Task Order, “Operate and Maintain the FOIL” Not to Exceed (NTE) – Time & Materials Task Order CLIN Year 1 (Base) Year 2

(Option) Year 3 (Option)

Total

Loaded Labor

NTE $ (Offeror fill-in)

NTE $ (Offeror fill-in)

NTE $ (Offeror fill-in)

NTE $ (Offeror fill-in)

Materials and ODCs

NTE $ (Offeror fill-in)

NTE $ (Offeror fill-in)

NTE $ (Offeror fill-in)

NTE $ (Offeror fill-in)

Total $ $ $ $ Contractor Cost Share*

% (Offeror fill-in)

% (Offeror fill-in)

% (Offeror fill-in)

% (Offeror fill-in)

*Cost Share in exchange Contractor’s use of the FOIL for non-contract purposes up to 500 hours/year. The Contractor shall propose a percentage cost share to be deducted from monthly invoices.