Attachment J-3 Single Source Justification FAR Part 13 Fleet Mgmt _Redacted.pdf
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- Attached to
- Sole Source Acquisition for CSOSA Fleet Management System Maintenance and Support Federal contract opportunity
- Solicitation number
- 9594CS25Q0069
About this file
This document is a Single Source Justification for a sole source acquisition by the Court Services and Offender Supervision Agency (CSOSA). CSOSA intends to award a firm-fixed price purchase order to Agile Fleet, Inc. for continued hardware and software maintenance and support of their existing fleet management system covering approximately 69 GSA-leased vehicles. The procurement will include a 12-month base period and two 12-month option periods, with services encompassing software support/maintenance, key box and kiosk maintenance, and professional services for application/infrastructure and onsite hardware support.
The justification indicates that CSOSA issued a sources sought notice on March 27, 2025, in SAM.gov requesting information from potential service providers, but received no responses. The current system provides critical capabilities including vehicle reservation processing, key management, 24-hour vehicle access, real-time fuel and mileage tracking, driver identification for incidents, and maintenance tracking. The pricing will be determined fair and reasonable through comparison with previous acquisition prices and an Independent Government Cost Estimate (IGCE). The sole source selection is justified under Federal Acquisition Regulation (FAR) 13.106-1(b)(1)(i) as only one source being reasonably available.
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Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| Attachment J-4 FAR 52.212-3 Offeror Reps & Certs-Comm Items & Svcs.docx | DOCX document | |
| Attachment J-2 Fleet Management SOW.pdf | ||
| Solicitation 9594CS25Q0069.pdf | ||
| Attachment J-1 CLIN Price Breakdown.docx | DOCX document |
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Text version
Attachment J-3 - Solicitation 9594CS25Q0069 Single Source Justification
FAR 13.106 - Not Exceeding the Simplified Acquistion Threshold
1. Nature and/or decription of the item/se1vice being procured and anticiapted cost.
a. CSOSA intends to award on a sole source basis a firm-fixed p1ice purchase order for continued hardware and software maintenance and suppo1t of CSOSA's CUITent fleet management to:
Agile Fleet, Inc.
14101 Willard Rd, Suite A Chantilly, VA 20151-2934
SAM UEI: ED1SN56ALLZ5
b. The cunent system, pmchased from Agile Fleet, provides fleet management suppo1t for CSOSA's fleet of approximately 69 General Se1vices Administration (GSA) leased vehicles which are located at various CSOSA locations throughout the District of Columbia.
c. The anticipated price for one 12-month base pe1iod and two 12-month option periods is as follows:
CLIN 0001
CLIN 1001
Descri tion Q
Base Period: Fleet Mana ement Maintenance & Su ort
Software Support / Maintenance;
Part No.: SAAS-ANNUALTECHSUPPORT/MAINTENANCE Key Box & Kiosk Maintenance/Warranty Part No.: KEYBOX/KIOSK-WARRANTY PS - Professional Services - Application/Infrastructure Support (CSOSA Environment) - SAAS - Annual Technical Support w/ unique support requirements; Custom rate based on client requirements Part No.: SAAS-ANNUALTECHSUPPORT+
PS - Professional Services - Onsite Hardware Support - SAAS - Annual Maintenance w/ unique support requirements; Custom rate based on client requirements Part No.: SAAS-ANNUALMAINTENANCE+
O tion Period 1: Fleet Mana ement Maintenance & Su ort Software Support / Maintenance;
Part No.: SAAS-ANNUALTECHSUPPORT/MAINTENANCE
Key Box & Kiosk Maintenance/Warranty 8 Part No.: KEYBOX/KIOSK-WARRANTY PS - Professional Services - Application/Infrastructure Support 1 (CSOSA Environment) - SAAS - Annual Technical Support w/ unique support requirements; Custom rate based on client requirements Part No.: SAAS-ANNUALTECHSUPPORT+ PS - Professional Services - Onsite Hardware Support - SAAS - 1 Annual Maintenance w/ unique support requirements; Custom rate based on client requirements Part No.: SAAS-ANNUALMAINTENANCE+
Unit Unit Price Total$
Lot
Each
Lot
Lot
Total Base Period
Lot
Each
Lot
Lot
Total O tion Period 1
Single Source Justification Fleet Management Maintenance and Support
b. The Agency’s fleet management system (currently provided with Agile Fleet, Inc. includes the following capabilities:
Assist in the reservation process that approves and assigns vehicles to drivers;
Provides key management and security;
Provides 24-hour access to vehicles at multiple CSOSA locations;
Provides real-time data for fuel and mileage used to assist in accuracy in the data provided by “Drive-Thru” for FAST reporting;
Assist in tracking users of the fleet for identify the driver in cases of accidents, traffic citations, parking violations and “How My Driving” complaints; and Assist in taking vehicles out of services for routine maintenance and repairs.
c. For the current acquisition, , response to CSOSA’s issued solicitation was only received by the incumbent, Agile Fleet, Inc. No other sources expressed any interest in this requirement.
On March 27, 2025, CSOSA issued a sources sought notice in Contract Opportunities under SAM.gov requesting information for sources capable of providing fleet management services for this follow-on acquisition. No responses were received. Therefore, CSOSA intends to issue a solicitation to the only viable known source, the current provider, Agile Fleet, Inc. In addition, CSOSA will post the solicitation as a sole source acquisition in Contract Opportunities under SAM.gov which will allow any entity to view the requirement and, if capable, to respond to the solicitation.
3. The anticipated price will be determined fair and reasonable based on one or more of the price analysis techniques described below in accordance with FAR 13.106-3(a)(2).
____ Market Research
__X__Comparison of quoted price with prices found reasonable on previous acquisitions
____ Contractor’s current price list (must include location or copy of price list)
____ Comparison with similar items in related industry
__X__Comparison to IGCE
____ Other [Explain]
As stated above, the current award for maintenance and support of CSOSA’s fleet management system was made to Agile Fleet. The prices in the current award, as well as the IGCE (which is based on the current award pricing and escalated for inflation) will be used to determine whether the price is fair and reasonable.
4. Approved:
Elijah Anderson Contracting Officer
ELIJAH
ANDERSON
Digitally signed by ELIJAH
ANDERSON
Date: 2025.08.04 09:59:40 -04'00'
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