Attachment IV Contractor Submission Checklist.docx
DOCX document 27 KB Posted
- Solicitation number
- HFP-2025-129687
About this file
The document is a Contractor Submission Checklist for the FDA's Comprehensive Maintenance Services solicitation (HFP-2025-129687), detailing the required components for a responsive bid submission. Key submission requirements include a cover letter with company details, technical capabilities volume demonstrating compliance with the Statement of Work, a pricing spreadsheet with firm-fixed pricing for base and option years, OEM authorization documentation, past performance references, and compliance statements.
Submission instructions specify electronic submission via email to Michele.Jackson@fda.hhs.gov by September 18, 2025, at 10am EST, with technical and pricing volumes submitted separately. The underlying solicitation is a 100% small business set-aside for maintenance services of approximately 50 pieces of laboratory equipment at the FDA's Moffett Campus, with a firm-fixed price contract type. The primary objectives are to maintain equipment performance, reduce downtime, ensure OEM-certified service, and provide comprehensive maintenance including preventative maintenance, emergency repairs, parts replacement, and technical support.
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Other files
| File | Type | Posted |
|---|---|---|
| Attachment I - Statement of Work 09102025.docx | DOCX document | |
| Attachment II - Pricing Spreadsheet .xlsx | XLSX spreadsheet | |
| Attachment III - Equipment_List.xlsx | XLSX spreadsheet |
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Text version
Contractor Submission Checklist Offerors shall ensure their submission package includes the following items to be considered responsive. Failure to provide any required documentation may result in exclusion from award consideration.
☐ Cover Letter – Include Solicitation Number, Company Name, Address, Point of Contact, UEI Number, and confirmation of SAM.gov registration.
☐ Volume I - Technical Capabilities – Demonstrate compliance with Statement of Work, including OEM-certified services, staff qualifications, and service approach.
☐ Volume II - Pricing Spreadsheet (Excel file) – Complete all CLINs for Base Year and Option Year(s) with firm-fixed pricing (no macros).
☐ Completed FAR 52.212-3 – Offeror Representations and Certifications (or confirmation of online SAM.gov certification).
☐ Country of Origin Information – Provide for all items/services in accordance with the Buy American Act/Trade Agreements Act.
☐ OEM Authorization – Documentation that the Offeror is an authorized dealer/service provider (if applicable).
☐ Past Performance References – Provide at least 2 similar maintenance contracts completed within the last 3 years.
☐ Compliance Statements – Annotate how each specific task is met (Meets/Does Not Meet).
☐ Acknowledgement of Amendments – Signed acknowledgment for any amendments issued to the solicitation.
Submission Instructions All submissions must be provided electronically via email to Michele.Jackson@fda.hhs.gov by September 18@2025 @10am EST. Files shall be compatible with MS Word/Excel (no macros enabled). Quotes must be submitted in separate Technical and Pricing volumes.
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