Attachment II - SOW ARS-17 Window-Door Replacement 7-22-20.pdf

USDA ARS Wheat, Peanut, and Other Field Crops Research Unit, Stillwater, Oklahoma ARS-17 Window & Door Replacement – Statement of Work

The USDA ARS Wheat, Peanut, and Other Field Crops (WPOFC) Research Unit has a requirement for replacing forty-two (42) windows and six (6) doors in building asset #621700B017-Plant Science Office/Lab. The WPOFC unit is located at 1301 N. Western Road, Stillwater, OK 74075.

1. Purpose

1.1. The WPOFC unit is an agricultural research laboratory. The mission of WPOFC research is to:

• Develop cereal crop germplasm with inherent protection against insects and environmental growth stresses by using genetic techniques

• Define biological and cultural control methods, life histories, genetics, biochemical interactions, and economic importance and develop improved agroecosystem management systems.

• Develop basic peanut germplasm for use in breeding programs to improve peanut cultivars in southwest peanut-growing areas, with emphasis on host resistance to disease, environmental stress, and nutritional qualities.

• Develop basic knowledge of mechanisms that convey resistance in peanut to diseases and environmental stress.

1.2. To carry out the above mission, WPOFC requires a functional, up-to-date, secure, energy-efficient environment for laboratories, scientist offices, and administration offices.

1.3. The Plant Science Office/Lab (ARS-17) has forty-two (42) windows and six (6) doors that need replacing. Seven (7) other doors are not scheduled to be replaced at this time. The current windows and doors are original to the construction. The windows are single-pane aluminum of which many do not open and/or leak. The doors are not airtight. They are not energy efficient and cost the location funds that could be used for research. New windows and doors would be more energy efficient.

1.1. Requirements for forty-two (42) windows and six (6) doors.

1.1.1. Forty-two (42) Tan Commercial Style Insulated Windows with Tan Filler Panel Below

1.1.1.1. Approximately 35½” by 42¼” in size

1.1.1.2. Aluminum

1.1.1.3. Single hung

1.1.1.4. Low E glass

1.1.1.5. Fiberglass screens

1.1.2. Six (six) doors and frames

1.1.2.1. Approximately 40” X 80” in size

1.1.2.2. Steel 3/0 6/0

1.1.2.3. 5 left-hand, 1 right hand

1.1.2.4. Panic hardware

1.1.2.5. Closers

1.1.2.6. Not keyed

1.1.2.7. Painted

2. Submittals

2.1. When submitting the bid to replace the windows and doors, the prospective contractor shall:

A. Specify costs for performing the work as specified on this SOW.

B. Provide the contractor’s work schedule.

C. Provide a list of subcontractors, if necessary.

D. Provide manufacturer’s literature and shop drawings which clearly identify the items and their conformance with this statement of work.

E. Submit a site safety plan to the contracting officer before starting work.

3. Deliverables

3.1. The selected contractor shall:

A. Deliver all components of the windows and doors on-site and install.

B. Deliver any manuals, diagrams, instructions, warranties, or other paperwork for the windows and doors to the contracting officer’s representative. These may be in CD-ROM or hard copy format.

C. Deliver any warranties to the contracting officer as a hard copy. The warranty period shall begin on the same date as project acceptance and shall continue for the full product warranty period.

3.2. These deliverables shall be approved by the contracting officer or contracting officer’s representative before final acceptance.

4. Characteristics

4.1. The windows and doors shall be:

A. Structurally and operationally compatible with the existing openings.

B. Functional in the weather conditions normally found at the WPOFC unit.

5. Verification of Site Conditions

5.1. Before installing the windows and doors, the contractor shall verify site conditions. This will include:

A. Verifying exact measurements for all windows and doors scheduled for replacement.

B. Visually inspecting the existing building, windows, and doors.

C. Verification of the mechanical characteristics of ARS-17.

D. Verification of measurements, locations, clearances, interference, accesses, and any other pertinent characteristic of the building.

5.2. Failure of the contractor to verify site condition shall not release them from contract performance.

6. Compliance

6.1. The contractor shall install the windows and doors in accordance with:

A. The instructions of the windows and doors manufacturer(s).

B. Applicable ARS standards, including but not limited to ARS Facilities Design Standards

Manual 242.1 and ARS Energy Management Plan 134.2. These can be found at https://www.afm.ars.usda.gov/facilities/policy-and-guidance.

C. Federal, state, and local laws, regulations, and codes.

D. Applicable industry standards and codes, including but not limited to NFPA, NEMA, NEC, ASTM, ICC, UL, ANSI, ASCE, and so on.

6.2. If any of these applicable laws, regulations, codes, or standards are in conflict with one another, the contractor shall bring this to the attention of the contracting officer.

6.3. Obtaining the necessary permitting or licensing shall be the responsibility of the contractor and at the contractor’s expense.

6.4. The personnel employed by the contractor shall be qualified to perform their respective trades.

Contractor personnel licensure, certification, or qualification shall be the responsibility of the contractor.

https://www.afm.ars.usda.gov/facilities/policy-and-guidance

7. Other Requirements

7.1. The work performed under this contract shall be subject to continuous audit by the contracting officer’s representative. Quality control is the exclusive responsibility of the Contractor.

7.2. The Contractor will designate one supervisor for satisfactory supervision on the contract work.

The Contractor or his/her on-site representative shall be available at all times while the contract work is in progress.

7.3. All materials and equipment furnished by Contractor shall be subject to inspection and approval by the contracting officer or contracting officer’s representative.

7.4. The contractor shall ensure that the worksite is kept clean and free of debris at all times. Any unused materials or trash shall be removed from the worksite. The contractor will need to provide their own dumpster. Use of USDA dumpster will be prohibited.

7.5. Utilities such as electricity and water may be furnished by WPOFC if requested by the contractor. The Contractor will provide their own restrooms.

7.6. The contractor shall not damage existing equipment, structures, or other government items. If the contractor causes damage, the contractor shall repair or replace as needed to return to an “as found” condition.

8. Maintenance and Service

8.1. The vendor should provide a quick response time for maintenance and service issues.

9. Period of Performance

9.1 120 Days after Notice to Proceed

Linda Gronewaller Administrative Officer

USDA ARS

1301 N. Western Rd.

Stillwater OK 74075 405.385.5401 linda.gronewaller@usda.gov