Attachment II - EQAPs.pdf

SPE603-21-R-0502

ATTACHMENT II - EQAPs

REPUBLIC OF PANAMA

SUPPLEMENTAL QUALITY ASSURANCE PROVISION (SQAP)

REVISIONS

REV DESCRIPTION DATE APPROVED

ENERGY QAP El.11 March2000

El.11 QUALITY CONTROL PLAN

(a) Upon award, the Contractor shall prepare, in triplicate and in English, a Quality Control Plan (QCP). Prior to the first receipt of Government owned product into the facility, two copies of the QCP shall be forwarded to the Contracting Officer and one copy to the assigned Quality

Assurance Representative for approval.

(b) The QCP shall include the following quality control procedures employed by the Contractor.

(1) Receiving (both product and additives);

(2) Blending;

(3) Sampling;

(4) Testing;

(5) Storage and handling;

(6) Loading and shipping;

(7) Calibration program for testing and measuring equipment in accordance with ISO 10012-1, "Quality Assurance Requirements for Measuring

Equipment, Part I." Equivalent local regulation, as appropriate, may be used as well. Whichever program used must include a section addressing meter proving (used to determine quantity) and must comply with the American Petroleum Institute Manual of Petroleum Measurement Standards, Chapters 4, 5, and 6, or equivalent foreign standard. For any item that requires calibration but is not covered by ASTM, API, or IP publications, the applicable manufacturer's recommended calibration method(s) outlined in the applicable industry publication shall be used if acceptable to the

Government;

(8) Quantity measurement;

(9) Records and reports; and

( 10) Corrective action procedures (to include, but not be limited to, procedures for notification of Quality Representative, actions to be taken on discovery of off-spec product during receipts/shipments, upgrading procedures for Contractor-caused contamination, leaks, etc.). The QCP shall also include an organizational chart of key personnel and their responsibilities and a schematic diagram of the facility with key inspection/activity points marked for each product handled.

( c) The QCP shall require that each Contractor employee be familiar with its content and shall state that it must be reviewed semiannually and revised as needed. Revision should occur when any change is made to the inspection system, when any con-ective action needs to be incorporated due to quality problems, and as otherwise necessary. The,Contractor shall sign and date each revision of the QCP.

SUPPLEMENTAL QUALITY ASSURANCE PROVISION (SOAP)

DISTRIBUTION

STATEMENT-A

APPROVED FOR

PUBLIC RELEASE

DISTRIBUTION IS

"UNLIMITED"

DATE

11/12/2013

DATE

11/20/2013

DATE

2013-1120

DEFENSEENERGYSUPPORTCENTER

8725 JOHN J. KINGMAN RD

J;1ORT BELVOIR, VIRGINIA 22060-6222

ITEM

ENERGY QAP El.11

NSN

MULTIPLE

SIZE SCALE

CODE ID NO.

52838

DRAWING NUMBER

DLA FORM 1889, OCT 2011 PREVIOUS EDITION IS USABLE Add Continuation Page SHEET 1 OF 1 PDF (DLA)

SPE603-21-R-0502

REV DESCRIPTION DATE APPROVED

1 DLAENERGYQAPE18 FEB 2017 FEB 2017

ENERGY QAP E18 (FEB 2017) INSPECTION AND CLEANING OF BULK PETROLEUM STORAGE TANKS

(DLA ENERGY)

(a) The Contractor shall maintain and make available upon request the following historical data relative to each storage tank provided:

(I) Date and type of construction;

(2) Name of installing contractor;

(3) Product service (past and present) and dates;

(4) Date oflast cleaning/physical entry inspection and contractor's name;

(5) Structural condition based on cycle inspection at the time of cleaning or repair;

(6) Record of tank repairs;

(7) Tank dimensions and capacity;

(8) Inspection and tank cleaning frequency ( date of next mandatory inspection, when tank out of service, required);

(9) Tank coating history;

(10) Tank strapping charts;

( 11) As built drawings (if available); and

(12) Records of product tests and trends.

(b) At the Contractor's expense, the Contractor shall empty, inspect, and clean each bulk petrolemn storage tank and dispose of all tank bottom waste for each tank furnished under this contract at the following intervals. When tank cleaning does take place, the Contractor, at his own expense, shall be responsible for providing alternate tankage and transfe1Ting the remaining product to that tankage. Such tankage shall be suitable for storing the transferred product and shall be of equal or greater capacity than the tankage being cleaned. Any proposed reduction in the storage capacity cited in the contract must be approved by the Contracting Officer in advance.

(1) AVIATION FUEL STORAGE TANKS.

(i) Every 4 years for uncoated storage tanks without an inlet-filter separator.

(ii) Eve1y 6 years for either a coated tank without an inlet filter separator, or for an uncoated tank with an inlet-filter separator.

(iii) Every 8 years for coated tanks with an inlet-filter separator.

(iv) For storage tanks with direct receipt of fuel from barge or tanker, the frequency for physical entry inspection and cleaning will be 3, 5, and 8 years for (i), (ii), and (iii) above, respectively.

(v) Tanks will be emptied, cleaned, and inspected more frequently than the periods stated in (i) through (iv) above when sample analysis indicates a build-up of sediment in the tanks.

(vi) A delay in tank inspection and cleaning may be authorized if the cause for the delay is justified and approved, in advance, by the Contracting Officer.

(2) GROUND AND MARINE FUEL STORAGE TANKS. Tanks will be emptied, cleaned, and inspected when sample analysis indicates a build-up of sediment in the storage tanks.

(c) The time for cleaning will be measured from the date of the last cleaning regardless of whether the tank was under contract with DLA Energy at the time of the last cleaning.

SUPPLEMENTAL QUALITY ASSURANCE PROVISION (SQAP)

DISTRIBUTION

STATEMENT -A

APPROVED FOR

PUBLIC RELEASE

DISTRIBUTION IS

"UNLIMITED"

DATE

02/23/2017

DATE

DATE

2017-0223

DEFENSE LOGISTICS AGENCY ENERGY

8725 JOHN J. KINGMAN ROAD

FORT BEL VOIR, VIRGINIA 22060-6222

ITEM

DLA ENERGY QAP El8

NSN

MULTIPLE

SIZE SCALE

CODE ID NO.

52838

DRAWING NUMBER

DLA FORM 1889, OCT 2011 PREVIOUS EDITION IS USABLE Add Continuation Page SHEET1 Of 2 PDF (DLA)

SPE603-21-R-0502

REV DESCRIPTION DATE APPROVED

1 DLA ENERGY QAP El 8 FEB 2017 FEB 2017

( d) Samples will be taken and tested at Government expense. If tank cleaning is required earlier than the criteria listed in (b) ( l) above and the Government is shown to be at fault, then the Government will be responsible for cleaning, sampling, and testing costs. In all other cases, tanks requiring cleaning will be removed from revenue and cleaned at the Contractor's expense.

( e) At the time of offer submission, the offeror shall provide the Contracting Officer with a listing of all tank inspections and cleanings, and othei- activities that would take a tank out of service, which are anticipated to occur during the contract period (see chart below). This listing shall include the tank number, location, reason for being out of service, dates the tank will be out of service and provisions that have been made to replace the tanlcage while it is out of service. Updates to the listing shall be sent to the Contracting Officer as soon as a change is known.

Tank

Number Location Reason Dates Renlacement Tankage

SUPPLEMENTAL QUAUTY ASSURANCE PROVISION DEFENSE LOGISTICS AGENCY ENERGY

(SOAP) 8725 JOHN J. KINGMAN ROAD

FORT BEL VOIR, VIRGINIA 22060-6222

DISTRIBUTION STATEMENT -A

APPROVED FOR PUBLIC RELEASE SIZE I SCALE I CODE ID NO. I DRAWING NUMBER

DISTRIBUTION IS "UNLIMITED"

52838

DLA FORM 1889, OCT 2011 PREVIOUS EDITION IS USABLE Add Continuation Page SHEET 2 OF 2 PDF (DLA)

SPE603-21-R-0502

REV DESCRIPTION DATE APPROVED

1 DLA ENERGY QAP E22 APR 2016 4APR 2016

ENERGY QAP E22 LIST OF INSPECTION OFFICES FOR DLA ENERGY CONTRACTS (DLA ENERGY APR 2016)

The following lists shall be used to identify the Government inspection office assigned inspection responsibility for DLA Energy contracts in a particular geographic area. These contracts include, but are not limited to, those for bulk petroleum products and additives, into-plane refueling, petroleum storage and laboratory services, coal, aerospace energy (including compressed gases), and posts, camps, and stations. The area of inspection responsibility and corresponding office code are assigned in paragraphs ( a) and (b ). The address and phone number of each inspection office by office code is provided in paragraph ( c ). Unless a particular inspection office is identified in another part of the contract, the assignments in this contract provision shall apply.

(a) AREAS OF RESPONSIBILITY AND OFFICE CODES WITHIN THE CONTINENTAL UNITED STATES

(CONUS):

Alabama 110 Maine 110 Oklahoma

Arizona 120 Maryland 110 Oregon Arkansas 110 Massachusetts 110 Pennsylvania California 120 Michigan 110 Rhode Island Colorado 120 Minnesota 110 South Carolina Connecticut 110 Mississippi 110 South Dakota Delaware 110 Missouri 110 Tennessee

Disttict of Columbia 110 Montana 120 Texas Florida 110 Nebraska 110 Utah Georgia 110 Nevada 120 Vermont Idaho 120 New Hampshire 110 Virginia Illinois 110 New Jersey 110 W ashi.t)gton Indiana 110 New Mexico 120 West Virginia Iowa 110 New York 110 Wisconsin

Kansas 110 North Carolina 110 Wyoming Kentucky 110 North Dakota 110 Louisiana 110 Ohio 110

EXCEPTIONS:

1 The El Paso, Texas, area is assigned to Code 120 (DLA Energy Americas - West).

2 The Newcastle, Wyoming, area is assigned to Code 110 (DLA Energy Americas - East).

SUPPLEMENTAL QUALITY ASSURANCE PROVISION (SOAP)

DISTRIBUTION

STATEMENT-A

APPROVED FOR

PUBLIC RELEASE

DISTRIBUTION IS

"UNLIMITED"

DATE

04/04/2016

DATE

DATE

DEFENSE LOGISTICS AGENCY ENERGY

8725 JOHN J. KINGMAN ROAD

FORT BEL VOIR, VIRGINIA 22060-6222

ITEM

DLA ENERGY QAP E22

NSN

MULTIPLE

SIZE SCALE

CODE ID NO.

52838

DRAWING NUMBER

DLA FORM 1889, OCT 2011 PREVIOUS EDITION IS USABLE Add Continuation Page SHEET 1 OF 4

110 I

120 2

PDF (DLA)

SPE603-21-R-0502

REV DESCRIPTION

1 DLA ENERGY QAP E22

REVISIONS

DATE APPROVED

APR20l6 4 APR2016

(b) AREAS OF RESPONSIBILITY AND OFFICE CODES OUTSIDE THE CONTINENTAL UNITED STATES

(OCONUS) (INCLUDING ALASKA AND HA WAIi):

Afghanistan 400 Cyprus 200 Malaysia 300 Singapore 300 Africa 200 3 Egypt 4003 Maldives 300 South America 110 Alaska 300 Europe (Continental) 200 Malta 200 South Korea 300 Antarctica 300 Georgia 200 Mauritius 200 Sri Lanka 300 Armenia 200 Greenland 200 Mexico 110 Syria 400 Ascension Island 110 Hawaiian Islands 300 Midway Island 300 Taiwan 300 Australia 300 Hong Kong 300 Mongolia 300 Tajikistan 400 Azerbaijan 200 Iceland 200 Myanmar 300 Thailand 300 Azores 200 India 300 Nepal 300 Turkey 200 Bahrain 400 Indonesia 300 New Zealand 300 Turkmenistan 400 Bangladesh 300 Ireland 200 North Korea 300 United Arab Bermuda 110 Iran 400 Oman 400 Emirates 400 Bhutan 300 Iraq 400 Pacific Islands United Kingdom 200 Brunei 300 Israel 200 (Central & South) 300 Uzbekistan 400 Cambodia 300 Japan 300 Pakistan 400 Vietnam 300 Canada 110/120 4 Jordan 400 Papua New Guinea 300 Wake Island 300 Canary Island 200 Kazakhstan 400 Philippines 300 Yemen 400 Caribbean Islands 110 Kuwait 400 Qatar 400 Central America 110 Kyrgyzstan 400 Russia 200 Chagos Archipelago 300 Laos 300 Ryukus Islands, Japan 300 China 300 Lebanon 400 Saudi Arabia 400 Comoros 200 Madagascar 200 Seychelles Is. 200

EXCEPTIONS:

3 Except for Egypt, which is assigned to DLA Energy Middle East (Code 400), all other countries in Africa fall under DLA

Energy Europe (Code 200).

4 The provinces of Manitoba, Ontario, Quebec, Newfoundland and Labrador, New Brunswick, Nova Scotia, and Prince

Edward Island are assigned to DLA Energy Americas East (Code 110). The rest of Canada falls under DLA Energy Americas West

(c) INSPECTION OFFICES AND CODES.

110. DLA Energy Americas East ATTN: Quality Manager 5

Federal Building, Suite 1005 2320 LaBranch Street Houston, TX 77004-1091 Phone: (713) 750-9514/9561

FAX: (713) 750-0041

SUPPLEMENTAL QUALITY ASSURANCE PROVISION

(SQAP)

DISTRIBUTION STATEMENT -A

APPROVED FOR PUBLIC RELEASE

DISTRIBUTION IS "UNLIMITED"

SIZE

DEFENSE LOGISTICS A GENCY ENERGY

8725 JOHN l KINGMAN ROAD

FORT BEL VOIR, VIRGINIA 22060-6222

SCALE

I

CODE ID NO.

52838

DRAWING NUMBER

DLA FORM 1889, OCT 2011 PREVIOUS EDITION IS USABLE Add Continuation SHEET2 OF 4 PDF (DLA}

SPE603-21-R-0502

REV DESCRIPTION DATE APPROVED

1 DLA ENERGY QAP E22 APR 2016 4 APR2016

120. DLA Americas West

ATlN: Quality Manager 5

3171 N Gaffey Street San Pedro, CA 90731-1099 Phone: (310) 241-2806/2807

FAX: (310) 241-2836

200. DLA Energy Europe and Africa

Military Mailing Address:

DLA Energy Petroleum Lab

ATlN: Quality Manager 5

CMR422

APO AE 09067-0422

Phone: 49-631-3406-2285/2286 6

FAX: 49-631-3406-2289 6

Commercial Shipping Address:

DLA Petroleum Lab ATlN: Quality Manager Bldg. 320, Rhine Ordinance Barracks Am Opelkreisel 67663 Kaiserslautem, Germany

300. DLA Energy Pacific

ATlN: Quality Manager 5

1025 Quincy Avenue, Building 479, Suite 2000 Pearl Harbor, HI 96860-4512 Phone: (808) 473-4307/4287

FAX: (808) 473-4232

400. DLA Energy Middle East

ATlN: Quality Manager 5

PSC 851, Box 180

FPO AP 09834-2800

Phone: 973-1785-6493 6

FAX: 973-1785-4650 6

[Location: Bahrain]

5 Designated location of the DLA Energy Regional Quality Manager/Pre-Award Survey Monitor.

6 Dial 011 before these numbers when calling from the U.S. When calling these numbers from outside the U.S., use the appropriate international long distance prefix for the country where the call originates.

SUPPLEMENTAL QUALITY ASSURANCE PROVISION

(SOAP)

DISTRIBUTION STATEMENT -A

APPROVED FOR PUBLIC RELEASE

DISTRIBUTION IS "UNLIMITED"

SIZE

DEFENSE LOGISTICS AGENCY ENERGY

8725 JOHN J. KINGMAN ROAD

FORT BEL VOIR, VIRGINIA 22060-6222

SCALE CODE ID NO.

52838

DRAWING NUMBER

DLA FORM 1889, OCT 2011 PREVIOUS EDITION IS USABLE Add Continuation SHEET3 OF 4 PDF (DLA)

SPE603-21-R-0502

REV DESCRIPTION

1 DLA ENERGY QAP E22

SUPPLEMENTAL QUALITY ASSURANCE PROVISION

(SOAP)

DISTRIBUTION STATEMENT-A

APPROVED FOR PUBLIC RELEASE

DISTRIBUTION IS "UNLIMITED"

SIZE

REVISIONS

DATE APPROVED

APR2016 4APR2016

D EFENSE L OGISTICS AGENCY ENERGY

8725 JOHN J. KINGMAN ROAD

FORT BEL V OIR, VIRGINIA 22060-6222

SCALE CODE ID NO.

52838

DRAWING NUMBER

DLA FORM 1889, OCT 2011 PREVIOUS EDITION IS USABLE Add Continuation Page SHEET 4 OF 4 PDF (DLA)

SPE603-21-R-0502

REV DESCRIPTION DATE APPROVED

ENERGY QAP E28 December 2011

E28 CONTRACTOR INSPECTION RESPONSIBILITIES (STORAGE)

(a) Inspection and tests by the Government of services, facilities, and equipment specified within this contract does not relieve the Contractor from responsibility to meet all requirements of the contract

(b) The Contractor shall furnish personnel, facilities, and equipment on-site to accomplish the following routine tests and procedures. These on site resources may be provided by Contractor personnel or by a commercial source action on behalfofthe Contractor. The Quality Representative will not be responsible for performing any of these services for the Contractor.

(1) Sampling of storage tanks, shipments and receipts in accordance with ASTM D 4057, Standard Practice for Manual Sampling of Petroleum and Petroleum Products (API Manual of Petroleum Measurement Standards (MPMS), Chapter 8.1);

(2) Retaining of product composite samples from shipments and receipts as follows:

MINIMUM

METHOD OF SHIPMENT MINIMUM QUANTITY RETENTION PERIOD

Pipeline 20 liters 60days

Tanker/Barge

· Parcel Composite 20 liters 90 days

Each compartment 0.5 liters 90 days

Navy Fleet OilersNessels IO liters 60 days

Tank Truck/Car I liter 15 days

NOTE: After the minimum retention period, samples shall be tested for Appearance, Color (Visual), API Gravity/Density and Flash

Point and, if found to be on-specification, shall be returned to like Government stock on-site. Sample containers may be reused if properly cleaned.

(3) Determining the presence of water in storage tanks, shipments and receipts. Ensure that accurate water cuts are obtained by means ofa water indicating paste conforming to MIL-W-83779B. Two suggested sources are Stewart Hall Chemical Testmaster Water Indicating Paste or Sartomer

Sar Gel Water Indicating Paste (see Note 2 below);

(4) Determining Density at 15 degrees Celsius or API gravity of products by ASTM D 1298 or ASTM D 4052 (see Note 2 below);

(5) Determining the temperature of products by the API MPMS, Chapter 7 (see Note 2 below);

(6) Determining the Appearance of applicable products using ASTM D 4176, I>rocedure I (see Note 2 below);

(7) Determining the visual color of products.

(8) Determining the Flash Point of applicable products using test methods cited in the appropriate product specification (see Note 2 below);

(9) Conversion of gross to net gallonage (liters);

(10) Determining the percentage (volume) of fuel system icing inhibitor (FSII) by means of a portable refractometer in accordance with ASTM D

5006. One suggested source is H.B. Industries, Inc., Glenview, IL 60025 (B/2 Anti-Icing Additive test kit) (see Note 2 below); and

(11) Determining the range of fuel electrical conductivity using ASTM D 2624. One suggested source for a conductivity meter is Emcee

Electronics, Inc., Sarasota, FL 33581 (Model 1152) (see Note 2 below)

SUPPLEMENTAL QUALITY ASSURANCE PROVISION (SOAP)

DEFENSEENERGYSUPPORTCENTER

8725 JOHN J. KINGMAN RD

DISTRIBUTION

STATEMENT-A

APPROVED FOR

PUBLIC RELEASE

DISTRIBUTION IS

"UNLIMITED"

REVIEWED BY

DLA FORM 1889, OCT 2011

FORT BEL VOIR, VIRGINIA 22060-6222

ITEM DATE

11/12/2013 ENERGY QAP E28

DATE NSN

MULTIPLE

DATE SIZE

09/22/2016

SCALE

CODEID NO.

52838

DRAWING NUMBER

PREVIOUS EDITION IS USABLE Add Continuation Page SHEET 1 OF 2 PDF(DLA)

SPE603-21-R-0502

REV DESCRIPTION DATE APPROVED

ENERGY QAP E28 December 20 l l

Note 1: All costs for providing the above tests and procedures shall be included in the monthly service charge. The only exception to the

Contractor 1s obligation to 1,rovide these services as part of the monthly service charge is when the tests described above arc part of the higher order analysis (defined as the following categories: Composite Samples, Storage Tanks After Receipt, Interface Mixtures, Dormant

Stocks and Individual Tests (including particulate contamination) found in the attachment to the solicitations entitled l\HNIMUM

REQUIREMENTS FOR STORAGE SAMPLING AND TESTING. Provisions for providing higher order analyses are covered in the

SAMPLING AND TESTING OF PETROLEUM PRODUCTS (STORAGE) contract provision.

Note 2: Upon request, the Contractor shall permit the Quality Representative unrestricted use of the equipment and aneilla1-y supplies needed to perform this test/procedure on behalf of the Government.

(c) During the contract, the Contractor shall furnish representative samples of the product in each storage tank, shipment or receipt at the request of, and in the manner and to the place designated by, the Quality Representative. Sample size will be 2 gallons for gasoline-type fuels and one gallon or 10 gallons for jet diesel-type fuels. The number of samples to be furnished during any 12-month period shall not exceed eight times the number of tanks specified in the contract. Such samples shall be packed, marked, and shipped by the Contractor, shipping expense prepaid, in containers and shipping boxes furnished by the Contractor. Sample containers shall b e epoxy coated on the interior. This requirement is in addition to sampling required elsewhere in this contract provision and the contract. All reasonable direct shipping costs associated with samples required by this paragraph shall be reimbursed upon request from the Contractor and such costs shall not be included in the monthly service charge.

However, all other costs related to this requirement shall be included as part of the monthly service charge, SUPPLEMENTAL QUALITY ASSURANCE PROVISION DEFENSE ENERGY SUPPORT CENTER

(SOAP) 8725 JOHN J. KINGMAN RD

FORT BELVOIR, VIRGINIA 22060-6222

DISTRIBUTION STATEMENT - A

APPROVED FOR PUBLIC RELEASE SIZE SCALE CODE ID NO. DRAWING NUMBER

DISTRIBUTION IS "UNLIMITED"

52838

DLA FORM 1889, OCT 2011 PREVIOUS EDITION IS USABLE Add Continuation Page SHEET2 OF2 PDF (DLA)

SPE603-21-R-0502