ATTACHMENT - I - SOW Replace One Motor Control Center.pdf

United States Department of Agriculture Agricultural Research Service

STATEMENT OF WORK

Replace One Motor Control Center in Chemical Wing with Option to Replace One Motor Control Center in Industrial Wing

Southern Regional Research Center (SRRC), USDA-ARS, New Orleans, LA

Building Asset ID: 643500B001

28 April 2022 Prepared by:

Everett Wilson, P.E.

STATEMENT OF WORK

Construction

1.0 CONTRACT PROJECT:

a. Project Title: Replace One Motor Control Center in Chemical Wing with Option to Replace

One Motor Control Center in Industrial Wing

b. Project Location:

USDA-ARS Southern Regional Research Center 1100 Robert E. Lee Blvd.

New Orleans, LA 70124-4305

2.0 PROJECT CONTACT PERSONS:

a. CONTRACTING OFFICER / CONTRACTING SPECIALIST:

To Be Determined

b. RESEARCH PROGRAM REPRESENTATIVE (RPR):-TBA

c. LOCATION ADMINISTRATIVE OFFICER (AO): TBA

d. ENGINEER PROJECT MANAGER (EPM) TBA

e. LOCATION POINT OF CONTACT (LPOC) TBA

3.0 SCOPE OF SERVICES:

The Contractor shall provide all professional services necessary for the accomplishment of the contract project and such required services shall be in accordance with requirements as described herein.

a. The Contractor shall provide services for the following tasks marked by an “X”:

[X] Provide a detailed technical proposal and detailed cost proposal to complete the project as per project requirements.

[X] Provide and install all material to complete the project as per project requirements.

4.0 PROJECT REQUIREMENTS:

The Contractor shall furnish in the base project all supervision, labor, materials, and equipment necessary to remove the existing #7 motor control center in Bldg. 1 Chemical Wing attic and replace with new Square D Model 6 motor control center (MCC) or approved equal as specified by Lab personnel.

Option 1 will be to replace the motor control center in the Industrial wing.

All work under this contract shall be coordinated and scheduled with the Location Point of Contact (LPOC) and Research Program Representative (RPR) and performed during, and/or after normal working hours, on weekends and previously approved Federal Holidays to minimize downtime and disruption to research.

The contractor will provide a turnkey product to include, but not limited to, all materials as specified including the correct and proper installation of all material. Contractor will provide all permits as required.

The project is located at 1100 Robert E. Lee Blvd. New Orleans, LA 70124-4305

a. The Contractor will work with Facility personnel to ensure project is accomplished in a timely manner.

b. The Contractor’s work shall adhere to the criteria stated within these project requirements, drawings, and specifications. All construction shall comply with applicable USDA-ARS federal standards, state, and City of New Orleans code requirements as well as current industry standards, (i.e. EPA, ASTM, GSA, AASHTO, etc.) and health and safety codes, in effect at the time of contract award.

c. All codes and standards referenced in this specification will be to the edition of the references as detailed in this section. All materials and Work and Services to be performed under these specifications shall be in compliance with the Codes listed in this section or as determined by the authority having jurisdiction.

d. Davis Bacon Wage Rates apply to all construction contracts in excess of $2,000. Employee payroll logs for the project will be required to verify wage rates are being adhered to.

e. Contractor must be registered in System for Award Management, (SAM), prior to submitting a bid.

Registration can be obtained through: https://www.sam.gov/

f. Utilization of Bio-Based Products: The contractor shall utilize products and material based from bio-based materials, (e.g. bio-based greases; bio-based hydraulic fluids, bio-based absorbents), to the maximum extent possible without jeopardizing the intended end use of detracting from the https://www.sam.gov/ overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to the applicable Federal Specifications and Standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the Contracting Officer Representative (COR). Products can be found at:

https://www.biopreferred.gov

g. Payment, bid or other bonds may be required per the Contracting Officer’s bid package. Obtaining and the cost of these bonds is the responsibility of the Contractor. Proof of Insurance may also be required.

h. Shutoff of utilities, if required, shall be scheduled no less than ten (10) working days in advance.

i. The Contractor is responsible for visiting the site prior to submitting a bid to observe existing conditions. No compensation will be provided for conditions that would be visible during an on-site visit for persons experienced performing this type of work.

j. Clean up and removal of all debris from construction site once job is completed.

k. Building will be occupied while construction is ongoing. Contractor will schedule work with location personnel (LPOC) to allow location to meet current research needs. See also 6.0 Schedule.

4.1 Bid Schedule:

a. Base Bid: Base bid shall include all work described in 4.2 Description of Work and comply with Section 5.10 Warranty.

b. Option 1: Shall include all work described in 4.2 Description of Work and comply with Section 5.10 Warranty.

4.2 Description of Work:

The work consists of and is not limited to providing all supervision, labor, materials, supplies, equipment, quality assurance and other related services and materials as required to:

1) Safely de-energize and lock out existing motor control center (MCC) that’s being replaced from current power source.

2) Dismantle and disconnect all components of the existing MCC and remove from the Bldg. 1 Chemical

Wing attic and dispose of properly.

3) Install 1 new Square D Model 6 MCC into the same footprint as the old unit and re-connect as required to bring the Chemical Wing fume hood that this MCC serves back up to the same operating specifications as were in place prior to new MCC replacement.

4) Check, test, and adjust all units and programming as required, to meet all current ARS Laboratory requirements for both performance and safety.

5) Document connections and power sources that supply power to the new MCC, label all power sources and power distributions on new MCC to required specifications, and to match existing labeling of existing MCC for fume hoods or exhaust fans being powered by MCC.

6) Coordinate all work, and work schedules with Facilities Operations Specialist and SRRC center management personnel as required. Work should be scheduled to be performed during and after normal working hours, on the weekends, or during Federal Holidays to minimize disruption to research. Contractor shall submit a schedule of affected laboratories by room number, date, time, and duration of fume hood shutdown to the Facilities Operations Specialist for approval.

7) Provide mapping of power coming into and out of MCC units on as-built drawings. Red line update existing original installation drawings/plans for future reference. As-built drawings should be submitted in both physical drawings, and electronic form via PDF format to the LPOC, and any additional facilities personnel as required.

https://www.biopreferred.gov/

8) Provide initial startup with manufacturers technical representative present for the initial operation of all units.

9) Provide three (3) printed copies of all warranty information, as-built drawings, and related information for operations and maintenance as well as one (1) electronic version to the site. Provide one electronic version of the warranty documents to the COR (as yet to be determined) and one electronic version of as-built drawings to the EPM.

10) Provide on-site manufacturer’s representative factory training to Location personnel for operations and maintenance.

Contractor shall provide all submittal information for review and approval by Engineering Project Manager (EPM) and Location Point of Contact (LPOC), for new MCC(s) and all new related and additional equipment required for the installation and will be done prior to commencement of work. EPM will also have quality control and final payment approval.

Should Option 1 be exercised for the Industrial Wing MCC replacement, the above Description of Work applies to that option as well.

4.2.1 Pre-Construction Services

Prior to Construction Notice to Proceed (NTP) the following submittals must be submitted to the Contracting Officer (CO) for approval, unless otherwise determined by CO that submittals may be provided after NTP:

a. Submittals for all Material used on the project and per 5.4.

b. Work Hours. The work hours will include the daily starting and stopping time, and days of the week the

Contractor proposes to carry out the work.

c. Accident Prevention Plan/Site Specific Safety Plan. Contractor shall submit a "site specific" Safety Plan to the Contracting Officer that describes how the contractor is to comply with all applicable OSHA standards and NFPA codes pertaining to construction work to include, but not limited to: General Safety and Health Provisions, Occupational Health and Environmental Controls, Personal Protective and Life Saving Equipment, Hand and Power Tools, Welding and Cutting, Electrical, Scaffolds, Fall Protection, Excavations, Demolition, Stairways and Ladders, Toxic and Hazardous Substances, Confined Space Entry, Lockout/Tagout, Respiratory Protection, Hearing Protection. Safety Plan shall identify Contractor and sub-contractor employees who are authorized/qualified to perform electrical work. No work shall proceed until written approval of the Safety Plan by the Contracting Officer. Safety Plan shall describe how the Contractor and/or sub-contractors are to secure equipment, supplies, tools, and chemical products.

Contractor and/or sub-contractor equipment, supplies, tools, and chemical products are to be under the control of the Contractor at all times, equipment, supplies tools, and chemical products found not to be under the control of the Contractor or sub-contractor may be confiscated and delivered to the Contracting Officer.

d. Construction Cost Proposal presented in a cost break-out format resembling a Schedule of Values, if contractor intends to request partial payments.

e. The Contractor shall provide to the CO a list of contract personnel of the general and subcontractors, who will be emergency contacts, including address, and telephone numbers for use in an emergency. As changes occur and additional information becomes available, the Contractor shall update the list.

4.2.2 Construction Services

The Scope of this project includes the following:

1) The Contractor will provide a turn-key project satisfying all Local, State, and Federal requirements.

2) The Contractor is responsible for any damage to adjacent equipment that may become damaged during installation. The Contractor is responsible for making repairs to meet or exceed conditions prior to damage.

3) The Contractor is responsible for visiting the site prior to submitting a bid to observe existing conditions. No compensation will be provided for conditions that would be visible during an on-site visit for persons experienced performing this type of work.

4.3 Government Furnished Equipment\Services

a. The Government will be available to assist with the identification of possible underground utilities but does not guarantee location of all utilities.

b. The Government will furnish a reasonable amount of electricity and water.

5.0 GENERAL REQUIREMENTS:

5.1 Permits:

Where governing regulations and imposed codes and standards require notices, permits, licenses, inspections, tests, and similar items or actions in order to lawfully proceed with the required work, the Contractor shall obtain items and take those actions in accordance with the regulations of the governing authority. The costs of such permits, licenses, inspections, etc., are the obligation of the Contractor.

5.2 Existing Installations / Demolition:

a. Contractor shall modify existing installations as needed to accommodate the new installation.

Contractor shall coordinate demolition / modification of existing installations with Owner. All disturbances of existing systems shall be thoroughly coordinated with the Owner to prevent disconnecting equipment that might jeopardize on-going research.

b. Owner reserves the right to retain any equipment / materials removed as part of the scope of work. Contractor shall coordinate any equipment / materials to be retained with Owner prior to starting demolition operations. Contractor shall legally dispose all equipment / materials removed that will not be retained.

c. Contractor shall divert project waste to recycle where practical. The Contractor shall track and document the amount of waste diverted to recycle. The Contractor shall submit diversion documentation as part of closeout. If no waste is diverted to recycle, the Contractor shall submit a letter stating this and why diversion was not practical. Reference the remaining Contracting Package for more information.

5.3 Installation:

It shall be the responsibility of the Contractor to complete work in accordance with the manufacturer’s recommendations and industry standards. Additional procedures and materials may be required than is indicated herein. If any item specified herein conflicts with the applicable codes and recommendations, the Contractor shall bring it to the attention of the Contracting Officer Representative for immediate resolution.

5.4 Submittals:

Provide manufacturer’s descriptive literature/shop drawings for all materials to the COR for review. The descriptive literature shall be annotated/ highlighted to show its conformance with contract requirements. Submittals are required for all building materials and equipment and will be stamped and/or signed by the general contractor prior to submission to the Government. Contractor is responsible for any costs incurred for equipment ordered without prior approval.

5.5 Quality Control:

The work performed under this contract shall be subject to continuous audit by the CO/COR/LM.

Quality control is the exclusive responsibility of the Contractor.

5.6 Protection of Work and Property/Safety Requirements:

a. The Contractor shall protect the work, the site, and all existing property and structures within the limits of the construction activities or that may be affected thereby until acceptance of the work.

Any damage to property shall be repaired at the Contractor’s expense, to pre-damaged condition to the satisfaction of the COR.

b. Safety and health matters, as they relate to the work, are the exclusive responsibility of the Contractor.

c. Contractor is responsible for verifying location of any underground utility and is responsible for any damaged caused to such utilities. The Contractor shall inspect the entire construction site daily, including days without construction work if there are NFPA 101 Life Safety Code deficiencies existing while construction work is shut down, the results of that inspection shall documented on a “DAILY INSPECTION FORM”, and the form is to be signed and submitted to the Contracting Officer.

d. Contractor shall provide to the Contracting Officer a written weekly update of all completed work and also for proposed work for the subsequent two weeks (a two week “look-ahead”)involving construction activity. notify in writing the Contracting Officer at least one week prior to executing high risk work (this may be included in the two week “look-ahead” update). High risk work includes, but is not limited to, tasks requiring Lockout/Tag Out, live electrical work, hot work, work at heights, trenching/ shoring, crane operations, and confined space entry. Contractor’s Competent Person shall provide the Contracting Officer written weekly documented safety inspection results.

5.7 Temporary Facilities:

a. Temporary utilities (water and electricity) may be furnished to the Contractor by the Government, if so requested. The Contractor shall maintain and protect all such utilities during the course of construction and shall repair or replace any items damaged through its own negligence.

b. Should the Contractor require any power or utility shutdowns during construction, the Contractor shall obtain approval for such shutdown from the COR ten (10) working days prior to the need.

5.8 Materials and Equipment:

a. The material and equipment to be furnished under these contract documents shall be the standard products of manufacturers regularly engaged in the production of such materials and equipment and shall be the manufacturer’s latest standard design.

b. All materials and equipment to be incorporated in the work shall be handled and stored by the manufacturer, fabricator, supplies and Contractor before during and after shipment in a manner to prevent warping, twisting, breaking, chipping, rusting and any injury, theft or damage of any kind to the materials and equipment. All materials and equipment furnished by the Contractor shall be subject to inspection and approval by the EPM/CO/COR.

5.9 Cleanup:

The construction site shall be kept clean and free of debris at all times. Disposal of the old material or equipment is required. Restore areas disturbed as nearly as possible to the original appearance and condition. Upon completion of the project, and prior to final inspection, the Contractor shall remove from the premises all unused material, trash, and debris resulting from the work to the satisfaction of the

COR.

5.10 Warranty:

a. Contractor to provide standard warranty to include parts and labor from deficiencies and defects.

b. Submit data concerning the warranty, including the warranty periods (dates), and warranty contacts with names, addresses and telephone numbers.

c. The warranty period shall begin on the same date as project acceptance and shall continue for the full/product warranty period. The warranties shall be fully executed and delivered to the Contracting Officer prior to final acceptance of the facility.

5.11 Final Payment/Contract Closeout: The following documents are REQUIRED PRIOR TO FINAL PAYMENT (other documents may also be required):

a. General contractors one (1) year warranty on work in addition to manufacturer’s warranty.

b. Release of liens.

c. Employee payroll\time sheets

d. Final Invoice

6.0 Project Schedule: The Contract time for this project is 60 calendar days from Notice to Proceed issued by Contracting Officer.