ATTACHMENT I - SOW Paint Main Bldg Eves -Fort Pierce- FL.pdf

STATEMENT OF WORK

PAINT BLDG EVES and INSTALL GUTERS/DOWNSPOUTS

US Department of Agriculture Agricultural Research Service

US Horticultural Research Laboratory 2001 South Rock Road Fort Pierce, FL 34945

The US Department of Agriculture, Agricultural Research Service, U.S Horticultural Research Laboratory needs a single Contractor who can provide services, materials, equipment, supervision, transportation, labor, work plan, schedule, and assure the effective performance of a multi-task related to painting of the main building eves, greenhouse covered walkways, exposed I beams, install gutters and downspouts located at 2001 South Rock Road, Ft Pierce, FL 34945.

The project scope of work involves mostly done outdoors. The scope of work is written to bring the most successful paint system available and the most cost effective for the life of the project.

1. SCOPE OF WORK

The general statement of work shall serve as general information only and shall not limit the Contractor’s responsibility or obligations to conform to all local, state, and federal labor laws necessary to repair and repaint the main building eves, greenhouse covered walkway, beams, fascia, soffits, install gutters and down spouts as follows:

A. Surface Preparation:

a. Cobweb, mud dauber and wasp nest removal.

a.1. Remove dirt, cobwebs, mud daubers and wasp nest located mostly in hard-to-reach areas like corners, ceilings, soffits, and under the metal roof prior to painting.

a.2. Use scrappers, hard brittle brush, high vacuum cleaner, and pressure washer to clean unwanted dirt.

b. Pressure Washing:

b.1. All exterior surfaces that are to be painted shall be pressure washed to remove dirt, rust, mildew, chalked paint, peeling, cobwebs, mud daubers, stains, and markings from metal and any foreign materials deterrent to new finish.

b.2 Prior to attempting to remove mildew, recommend to test any cleaning solutions on a small inconspicuous area prior to use. Rinse thoroughly with water and allow surface to dry before painting.

b.2. The range of pressure washing shall include but not limited to horizontal, vertical, overhangs and walls.

b.4. Use power wire brush or scrapper for any loose and scaling paint does not remove by pressure washing.

b.5. Carefully clean/pressure wash continuous PVC air vent to prevent it from disintegrating.

b.6. Start pressure washing with low pressure and adjust pressure accordingly so not to damage any adjacent surfaces.

b.7. Any cleaning solutions must not be used without prior approval from the Contracting Officer.

B. Corrosion Control:

a. Check weather before performing corrosion control. Do not apply exterior coatings in foggy or rainy weather.

b. Thoroughly clean surfaces to be coated. Maintain steel surfaces free from rust, dirt, oil, loose mill scale, loose rust, detrimental foreign matter, and other contaminants to ensure adequate adhesion. Methods include scraping and use of powered circular wire wheel to remove any rust build up on metal structure. Grind rough surfaces as needed.

c. Cleaned rusty surfaces shall be neutralized and primed.

Immediately apply the metal pre-treatment with a rust-inhibitive primer as practicable within 8 hours after it is cleaned before flash rusting occurs.

d. Do not apply metal primer in foggy, rainy weather or after rain or during foggy weather until the metal surfaces are moisture free.

e. Mix metal treatment and primer paint thoroughly to a uniform consistency without any lumps with slow speed power agitator prior to use.

f. Paint thinning is not allowed to reduce paints to proper brushing consistency.

g. Where rust is exceeding heavy, apply 2 coats of rust inhibiting primer to thoroughly penetrate and blocked the surface to be painted.

h. All surfaces coated shall be prepared to permit a sound sustaining bond between surfaces and primer coat.

i. Brush off any loose powder before painting application. All surfaces deleterious to the creation of that bond between surfaces and specified coatings shall be removed.

j. When using spray application, use a 50% overlap with each pass to avoid holidays, bare areas, and pin holes.

Cross spray at a right angle.

k. Allow primer to dry/cure according to strict conformance with the manufacturer’s recommendation before applying the finish coat.

l. Remove any underperforming caulk or sealants. Apply caulks and sealants when cleaned surface is dry and where appropriate to prevent any water leaks and build corrosion.

m. Avoid getting metal treatment on adjacent areas such as painted surfaces, concrete, bricks, masonry, and stonework. If splashing occurs, flash immediately with water to remove.

n. Follow recommended metal treatment, primer procedures, cure time, spreading rate per coat and film thickness from paint manufacturer.

Recommended Paint:

Rust Inhibiting Solution: Ospho Metal Treatment Primer: Sherwin Williams Kem Kromik Universal Metal

Primer B50WZ0001

C. Painting:

a. No paint shall be applied until unsuitable surfaces have been made satisfactory and inspected by Contracting Officer Representative (COR). Ensure all surfaces are cleaned, primed, and well dried before applying the first coat.

b. Do not apply exterior paint in foggy, rainy weather or after rain or during foggy weather until the metal surfaces are moisture free. Paint only in dry weather when temperatures reach 50 degrees Fahrenheit or higher.

c. Paint by application of cleaning treatment in accordance with the manufacturer standard procedure by spray, brush, or roller coat.

d. Protect all exterior substrate so not to receive paint residue. Covered window frame and windows that might get painted while doing the paint work.

e. Use drop sheets and masking tapes wherever necessary to protect finished work or other surfaces liable to damage while painting.

f. The color of the finish coat selection shall match the existing paint.

g. Due to the location’s salt air environment, preferred finished coat to be semi-gloss white marine non-mildew type of paint to any metal structures.

h. Do not use coatings that have lead based content by weight of non-volatile content.

i. Due to the sensitivity of the facility doing research, all paint materials shall have low Volatile Organic Chemical (VOC) content.

j. Mix topcoat paint thoroughly to a uniform consistency without any lumps with slow speed power agitator prior to use.

k. Apply 2 coats of paint. Do not paint in between coats until surfaces are moisture free. Allow sufficient time in between coats to dry at least 24 hours prior to receiving the next coat.

l. When using spray application, use a 50% overlap with each pass to avoid holidays, bare areas, and pin holes.

Cross spray at a right angle.

m. Follow recommended paint procedures, cure time, spreading rate per coat and film thickness from paint manufacturer.

n. All workmanship shall be of high quality and all materials evenly spread and smoothly free from runs, drops, ridges, waves, laps, splashes, and variations in color.

o. Sand between applications if necessary to produce a smooth, even surface.

p. Paint thinning is not allowed to reduce paints to proper brushing consistency.

q. For soffit continuous PVC air vent, use PVC rated spray paint that will not chip and peel.

r. If paint is delaminating (peeling) or badly weathered, clean surface to sound substrate and treat as a new surface.

s. If adhesion is poor, or if the product attacks the previous finish, removal of previous coating may be necessary.

t. Apply paint according to the strict conformance with the manufacturer’s recommendations. Use applications and techniques best suited for substrate and type of material being applied.

u. Follow recommended painting procedures, cure time, spreading rate per coat and film thickness from paint manufacturer.

v. Remove splattered paint without scratching or damaging the adjacent finished surfaces.

Recommended Topcoat Paint:

Sherwin Williams Pro Industrial Multi-Surface Acrylic Eg- Shel B66-1560 Series

D. Repair Soffits Rigid Insulation Boards:

a. Repair and install missing soffit rigid insulation boards located at the NE corner and SE corner of the building.

b. Replace corroded metal strips as needed to properly secure the soffit rigid insulation boards.

c. Secure rigid insulation boards with non-corrosive mechanical screws. Mechanical screws must penetrate to the existing metal substrate.

d. Repaired soffit rigid insulation boards must be taped and dressed with the existing soffit insulation board.

e. Replace any missing 4” wide Poly Vinyl Chloride (PVC) type continuous air vent.

f. Secure loose PVC continuous air vent.

g. All holes, cracks, and marks shall be repaired with fillers, sealants, putties to achieve the required finish before painting.

h. Paint to match existing color on repaired soffit rigid insulation boards.

E. Install Gutters and Downspouts:

a. Install new gutters and PVC type downspouts from the loading dock area to the boiler room measuring approximately 251 ft, east air intake about 70 ft and west air intake about 80 ft.

b. Approximate measurements from roof drip to ground:

Loading dock: 17’-3” East air intake: 16’ – 7” West air intake: 16’ – 8”

c. It is important to calculate the dimension of fabricated gutters and PVC downspouts to meet according to the volume of rainwater that will flow through the gutters and downspouts.

d. Special attention must be given to the area where the roof edge and the roof gutters are joined. It should be design in such that the clearance from the roof edge to the gutter is enough to get the flowing water into it.

e. Gutters and downspouts must be properly sloped to provide adequate flow gradient to the nearest storms and roof drains.

f. If joints in gutters must be overlapped 1", riveted on 2" centers and soldered if the metal can be soldered. With metals that cannot be soldered, a compatible sealant must be continuously applied within a 1" lapped joint and the sealed lap must be riveted on 1" centers. All rivet applications must receive sealant after installation.

Lapping joints in the direction of flow is preferred.

g. Gutters and downspouts must be at a minimum of 24-gauge aluminum thickness or thicker.

h. Due to its length, gutters must have expansion joints to prevent expansion tears and twisting on rain gutters.

i. All rivet applications must receive sealant after installation. Lapping joints in the direction of flow is preferred.

j. Gutters and down spouts must be tightly supported and secured to withstand at least 150 mph hurricane wind.

k. Downspout size must suit the bottom width of the gutter.

l. Color of the gutters must at least match the existing color of metal roof.

m. All hardware including brackets must be corrosion proof.

n. Gutters and downspouts installed must be all leak proof.

2. CONTRACTOR QUALIFICATIONS

a. The Contractor’s firm must have a thorough understanding in structurally sound construction and renovation. Employees who will be carrying out the assigned task must have a minimum of at least five (5) continuous years’ experience in corrosion control and painting of commercial grade facilities.

b. The Contractor is highly encouraged to be present during the scheduled site visit to get familiarize with the location and the scope of work.

c. Contractor must provide a minimum of (3) completed project references with photos to qualify in the bidding process.

d. The contractor shall carry sufficient manpower, tools, and equipment to perform the assigned tasks.

3. CONTRACTOR RESPONSIBILITIES

a. All services shall be completed in a workmanship manner and in accordance with industry standards. Any services which shall not present in an orderly and reasonable neat and or workmanlike appearance shall be reworked when so directed by the Contracting Officer Representative (COR) at no cost to the Government.

b. The commencement of this project shall begin after all the materials are verified complete.

c. The contractor service truck shall carry sufficient tools and equipment to perform assigned tasks.

d. Contractor shall be responsible for all aspects of safety administration of this project and must be following OSHA safety regulations. Post safety signs and “wet signs” in areas while work is in progress.

e. Contractor to submit Execution Plan and Quality Control Plan to assure in compliance with project’s statement of work.

f. Contractor shall submit manufacturer’s literature and paint color samples for approval before use. Contractor shall provide a copy of Safety Data Sheets (SDS) to all approved solvents, primer, and paint to use on the job site.

g. Contractor to submit industry prescribed dry film thickness readings from properly calibrated dry film thickness gauge or industry approved instruments.

h. If application of paint is by airless spray shall be accomplished by firm or persons possessing the experience set for the herein.

i. Paints delivered on site must be in an unopen original container showing manufacturer labels.

j. Submit data for Contracting Officer approval that indicates Contractor has successfully applied paint by airless spray or has a firm contractual agreement with Sub-Contractor having such experience and certify that the method of applying painting has been performed satisfactorily.

k. Contractor to coordinate with the Contracting Officer Representative (COR) for eves painting schedules. Contractor shall not impede the normal operation of the location and/or adversely impact the location mission.

l. No scaffolding, ladders, lifts, or other equipment used for the project will be allowed to remain erect or standing in the work area outside normal working hours without written approval by the Contracting Officer Representative (COR)

m. Contractor shall not perform any supplemental services without the Contracting Officer approval. Supplemental services request shall contain detailed description and cost estimate.

n. Contractor shall be responsible on the job site for the actions of its personnel and Sub-Contractor (s) who are associated with the performance on this contract.

o. Upon completion of work, the Contactor is responsible for cleaning and removing from the job site all debris, waste materials, and equipment associated with the work performed.

p. Contractor must provide its own dumpster for the demolition and removal of any construction debris.

4. WARRANTIES

a. The Contractor shall provide necessary workmanship in such a manner that does not damage the Government property.

In the event damage occurs to the property, or any adjacent property by reason of any repairs or installations performed under this contract, the Contractor shall replace or repair the same at no cost to the Government.

b. All materials and equipment for this project shall be brand new. Reconditioned materials and equipment not acceptable.

c. Unless otherwise specified, contractor’s purchases will carry the manufacturer’s standard warranty after receipt of materials or equipment by the purchaser. In the event of conflict between contract terms and conditions and warranty submitted, to afford the Government maximum benefits, the contract terms and condition shall prevail. The warranty shall become effective following the acceptance date and cover a standard period of 5 years (60 months) on workmanship or natural defect.

d. Contractor warrants that all workmanship provided under the contract shall fit for the purpose (s) for which intended and shall conform to the requirements and specifications herein.

Acceptance of any service and inspection incidental thereto by the Government shall not alter or affect the obligations of the Contractor.

5. GOVERNMENT RESPONSIBILITIES

a. To provide access to the facility during working hours Monday through Friday 7:00 AM till 4:00 PM, excluding all Government holidays, until work is completed. Work schedule other than working hours must be coordinated with the Government authorized representative for approval.

The Government observes the following holidays:

New Years’ Day January 1 Martin Luther King Jr. Day Third Monday January President’s Day Third Monday February Memorial Day Last Monday in May Juneteenth Day June 19th Independence Day July 4th

Labor Day First Monday in September

Columbus Day Second Monday in October

Veteran’s Day November 11th

Thanksgiving Fourth Thursday in November

Christmas December 25th

Note: When holiday falls on a Saturday, the proceeding Friday shall be considered a holiday. When a holiday falls on a Sunday, the following Monday will be considered a holiday. Contractor service, as scheduled by Contractor, to be performed on days that fall on observed holidays will be performed the following working day.

b. No waiver by the Government. The failure of the Government to insist upon the strict performance of anyone or more of the terms of this contract shall not be construed as a waiver or relinquishment of the right to assert or rely upon strict performance or option on any future occasion.

c. The Contractor will not be granted access to classified information but will be required to perform duties in controlled areas whereas classified information is process and stored provided will abide by all security regulations imposed.

d. The Government will furnish utility services (water & electricity) for the completion of the project.

e. The Government will assume no responsibility for Contractor materials and equipment which are damaged due to mishandling, misuse, and abuse.

f. The Government will make every effort to review and process Contractor payment requests in an expeditious manner, thereby assuring the earliest possible payment under the contract terms and provisions.

6. REPORTING REQUIREMENTS AND DELIVERIES

a. The submitted project price quotes to be all inclusive. That is, any cost over runs to be absorbed by the Contractor, or cost savings to be additional profit. All change orders in the contract must be in writing, referencing the contract serial number, and approved by the Contracting Officer prior to any authorization to proceed. The Contractor who fails to acquire change orders in writing runs the risk of incurring these additional costs without payment. All Contractors are to have an opportunity to quote on service scope of work.

b. Proposed pricing shall include everything the Contractor anticipates necessary to complete the job (i.e., rental equipment, labor, supervision, transportation, subcontractor costs, mobilization costs, demobilization costs, permits, etc.). These costs to be part of the overall proposed price and as such not itemized.

c. Submit the price proposal product data, list of materials and equipment to use. Specify the manufacturer, model number, type, and specifications.

d. Generic submittal data will not be accepted.

e. Request payment in accordance with the terms of the contract shall consist of:

e.1. Contractor’s monthly invoice must be presented for payment at the completion of the service.

e.2. Obligation of the government to make any payments shall, in the discretion of the CO, be subject to (1) reasonable deductions on account of defects in materials or workmanship, and (2) any overpayments to the contractor shall, unless otherwise adjusted, be repaid to the government upon demand.

e.3. Payments will not be made for materials and equipment in transit.

f. The Contractor shall report to the CO or authorized representative by telephone, any accidents involving injury, death, damaged to Government property resulting from the activities of the Contractors, his subcontractors or employees within the time limit set forth in the Contractor’s Safety and Health Plan.

f.1. The Contractor written accident report shall be forwarded to the COR or COR within 1 hour.

f.2. The Contractor shall cooperate and provide data to any follow up investigation of an accident.

7. PROGRAM MANAGEMENT AND CONTROL REQUIREMENTS

The work is under the general direction of the Contracting Officer or designated Contracting Officer Representatives, referred to as “COR”.

Except in connection with major disputes, the Contracting Officer (CO) has complete charge of the work and of the Government. The actions taken pursuant thereto are not intended to and shall not relieve the Contractor of responsibility for the accomplishment of the work either as regards sufficiency or time of performance.

a. The Contractor shall provide a Contract Manager who shall be responsible for the performance of work. This individual is responsible for the supervision, administration, and coordination of all required services and shall be the direct point of contact with the Government. The person assigned and alternate (s) who shall act for the Contractor shall be designated in writing to the CO prior to the award. When the Contract Manager is absent, the Contractor shall provide the telephone number of the Contract Manager and alternate(s) where these persons may be contacted outside normal duty hours.

b. The Contract Manager or alternate shall meet as necessary with Government personnel designated by CO to discuss problem areas. After normal duty hours, the contract manager or alternate shall be available within 2 hours upon request without any cost to the Government.

c. The Contractor shall ensure that employees have the following current and valid certified qualifications to perform the work.

Employees who are not properly certified and qualified will not be allowed to perform the work.

d. The Contractor will not employ persons to work for this contract if such employee is identified to the contractor by the CO or authorized representative as a potential threat to health, safety, security, general well-being or operational mission of the facility and its employees.

e. The Contractor will provide a listing of all personnel performing work under this contract. Any changes to the personnel list must be made in writing prior implementation of such change (s).

f. The Contractor will develop and maintain a work schedule for each area to achieve performance standards as identified. The work schedule should indicate the task and frequencies for each work description identified. Fifteen days before commencement date of contract, the Contractor will submit to the CO the planned work schedules. Notify the CO or his authorized representative in writing of any pending changes to the service schedule five days before implementation.

g. The Contractor shall be responsible for safeguarding Government property. At the close of each work period, government facilities, equipment and materials shall be secured. Prior to leaving, the Contractor’s work area shall be clean and secure to prevent theft or vandalism.

h. The Contractor will be responsible for any damage caused by their personnel to the building, finishes, furnishings, equipment, etc., and shall repair, clean, replace, or restore damaged items to the condition existing prior to the item being damaged. Report on damages to COR.

i. The Contractor shall ensure all personnel are alert to and report any facility discrepancies observed to the Contractor’s Supervisor on duty who shall notify the COR. Report any damage to fixtures, structures, clogged or inoperable drains, or other conditions which prevent the proper performance of their duties. Report all evidence of vermin infestations (i.e., ants, mice, bugs, etc.) to COR immediately upon discovery.

j. The Contractor will establish and maintain his complete quality control plan to ensure the requirements of this contract are met. A quality control plan will be considered as work or service will be subject to acceptance throughout the term of the contract, to include extensions of contract terms. Submit daily reports to track the progress and quality of the project.

8. INSPECTION AND ACCEPTANCE REQUIREMENTS

a. The Contracting Officer (CO) will assign a Contacting Officer

Representative (COR) to the project that will be the primary point of contact for the Contractor with the Government.

b. The COR will review the Contractor quality control program, perform surveillance of Contractor’s testing and inspection procedures, and perform such job inspections as deemed necessary. Agricultural Research Service reserves the right to perform any inspections set forth herein.

c. COR will visit the work site whenever it is considered necessary or advisable. The Government will monitor the Contractors performance using different methods of inspection. Contractor shall correct any deficiencies identified during inspection at no additional cost to the Government.

d. The Government reserves the right to use other methods of inspection as necessary to assure Contractor performance meets all the requirements of the contract.

e. If re-performance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services.

f. As a minimum, inspection procedures shall be performed and recorded to ensure that all requirements are satisfied, and good safety practices are followed.

g. All work accomplished by the Contractor is not in compliance with the contract specifications for which Government approval is not obtained, if discovered by Government field inspection, shall be completely reworked, and replaced in accordance with the specifications at no additional cost to the Government. In the event the work performance of the Contractor is unsatisfactory, the Contractor will be notified by the Contracting Officer and be given one day to correct the work. Labor for all re-work will be at no cost to the government.

9. ENVIRONMENTAL PROTECTION

As general requirements, Contractor shall provide and maintain environmental protection during the life of the contract as defined herein. Environmental protection shall be provided to correct conditions that develop during the construction of permanent environmental protection features, or that are required to control pollution that develops during normal construction practices. The Contractor’s operations shall comply with all federal, state, and local regulations pertaining to water, air, solid waste, hazardous waste and substances, and oily substances. Contractor shall transport all waste off the Government property and dispose of it in a manner that complies with federal, state, and local requirements at his own expense.

a. The location is a “Smoke Free” facility. The Contractor and its Sub-Contractor shall adhere to all applicable rules and regulations regarding the “Smoke Free” environment on the job site.

b. The Contractor shall provide spill and clean up contingency plan in response to emergency in nature on a 24 hour on-call basis.

c. If Contractor spills or releases any substance into the environment, the contractor or its agent shall immediately report the incident to the CO or COR.

d. The liability for the spill or release of such substance rests solely with the Contractor and its agent. A written report shall be submitted to the CO no later than 24 hours after the initial telephonic report. The report shall be in narrative form and as a minimum include the following:

c.1. Description of item spilled (identity, quantity, manifest number).

c.2. Exact time and location of the spill including area involved.

c.3. Containment procedures initiated.

c.4. Description of clean procedures employed or to be employed at the site includes disposal location of spill residue.

10. CONSERVATION OF UTILITIES

a. Contractor shall instruct employees in utilities conservation.

practices. The Contractor shall be responsible for operating under conditions which preclude the waste of utilities, which shall include lights and water shall be used only in areas where and when work is performed.

b. Mechanical equipment controls for heating, venting, air conditioning systems shall not be adjusted by contractor or contractor employees unless authorized.

c. Water faucets or valves shall be turned off after required usage has been accomplished.

11. PHOTOS

a. High Bldg. Eves

b. Low Bldg. Eves

c. Lateral Steel Beam Supports

d. Canopy Structural Beam Supports

e. Greenhouse Covered Walkway

f. Missing Soffit Insulation Board (southeast)

g. Missing Soffit Insulation Board (northeast)

h. Soffit PVC Air Vents

i. Covered Porch

j. Cobwebs Below Roof Deck

k. Loading Dock North

l. Loading Dock West

m. East Air Intake

n. West Air Intake

o. Storm Drain

p. Roof Drain

11. PHOTOS

a. High Bldg. Eves

b. Low Bldg Eves

c. Lateral Steel Beam Supports

d. Canopy Structural Beam Supports

e. Greenhouse Covered Walkway and I beams

f. Missing Soffit Insulation Board (Southeast)

g. Missing Soffit Insulation Board (Northeast)

h. Soffit PVC Air Vents

i. Covered Porch

j. Cobwebs Below Roof Deck

k. Loading Dock North

l. Loading Dock West

m. East Air Intake

n. West Air Intake

o. Storm Drain

p. Roof drain