ATTACHMENT - I - SOW - Modernization of Existing Caterpillar Generator Paralleling Switchgear.pdf

United States Department of Agriculture Agricultural Research Service

STATEMENT OF WORK

Modernization of Existing Caterpillar Generator Paralleling Switchgear

Richard B. Russell Agricultural Research Center (RRC) 950 College Station Road Athens, Georgia 30605

Asset ID: 661200B002

Prepared by John Trammell April 19, 2021

Statement of Work USDA, Agricultural Research Service

Table of Contents

1. Scope of Work

2. Codes and Standards

3. Project Summary

4. Safety

5. Contractor Requirements

6. Material Submittals

7. Pre-Construction Submittals

8. Damage to Property:

9. Inspection and Acceptance

10. Period of Performance

11. Guaranty

12. Project Contacts

1. Scope of Work The contractor shall provide all professional services necessary to modernize the existing generator transfer and main switchgear controls at the Russell Research Center (RRC) in Athens, Georgia.

The contractor shall include all services and field labor, equipment (including cranes, rigging, and digging equipment), materials, testing and personal protective equipment necessary to perform the work.

Equipment and services provided by the Government for contractor use are listed below:

• Restroom facilities

• Existing equipment to remain as detailed (CPU, touchscreen interface and the battery back up system, Basler utility breaker protection are to remain).

1.1. Base Bid

The contractor shall provide a detailed proposal and cost breakdown for the entire project as specified in this statement of work.

1.2. Site Visit

Contractors are strongly encouraged to visit the site and be escorted by a government representative to confirm locations, dimensions, and conditions of the project before a bid is submitted. The site visit shall be for the purpose of observing conditions relevant to the completion of this project. No consideration will be given to claims based on lack of knowledge of existing conditions, except where contract documents make definite provisions for adjustment in cost or extension due to existing conditions not readily foreseeable.

Contractor must be registered in System for Award Management (SAM) prior to submitting a bid. Registration can be completed at www.sam.gov/portal/public/SAM .

2. Codes and Standards Applicable Codes and Standards apply and are not limited to the following

ANSI - American National Standards Institute.

ASME - American Society of Mechanical Engineers.

NEC - National Electrical Code, NFPA 72.

OSHA - Occupational Safety and Health Administration ADA – Americans with Disabilities Act

All work must meet ARS 242.1M “ARS Facilities Design Standards” for the defined scope of this project in addition to meeting all Local, State and Federal codes, and latest IBC codes. The document can be requested if needed.

3. Project Summary http://www.sam.gov/portal/public/SAM

Modernize the existing generator parelling switchgear controls at RRC in Athens, Georgia by replacing obsolete parts and maintaining portions of the system that do not require updating to create a more reliable and serviceable system.

Description of existing system: The existing system has 2 main power feeds from Georgia Power and three 800KW Caterpillar generators that are providing power through the main switchgear. There are 2 load sections that provide power into the facility with multiple breakers for the loads. There are 2 tie breakers between the generator breakers and the load sections. The system has load shed capability for start up. Original drawings and as-built/record drawings for the existing system are being provided as a separate document.

The purpose of this work is to replace obsolete components in the generator paralleling switchgear and the generator mounted control panels. The project will modernize the equipment to increase serviceability and reliability without having to replace the entire system. The main CPU, touch screen interface and 24VDC battery back up are current and will not be replaced. The existing Basler utility breaker protection will not require replacement or alteration.

Contractor shall:

• verify existing sequence of operations in the existing equipment. Any change to the sequence will require approval of the Location Monitor (LM).

• provide a Modernization Plan to the LM for approval prior to start of work.

Contractor will complete system diagrams for the Generator Parelling Switchgear.

Plan will also include projected schedule/timeline, method of modernization or order of equipment replacement to reduce disruption of service to the Research Center, and anticipated required outages.

• replace existing programmable logic controllers (PLC’s) with new Unity M1E PLC’s or equivalent with latest updates installed.

• replace Lynx Block Transducers with new versions.

• replace existing CAT generator door mounted controls with current EMCP 4.2b or equal using a new door kit.

• replace CAT generator voltage regulator with current model CDVR or equivalent.

• be responsible for all wiring and interconnections required for installation of components and connection to existing system.

• provide complete system testing to verify the proper sequence of operation and train onsite personnel in operation of the system.

• provide an as-built set of plans to incorporate any field changes. Drawings shall be provided both in digital format and 2 hardcopies printed and bound for storage by the equipment.

• provide 2 hardcopies of the Operations Manual.

• complete all testing to ensure proper operation of the system. Building load will be available for test.

Power Outages:

• ALL outages required that will affect the main facility shall be coordinated with the

LM 48 hours prior to outage.

• ALL outages must occur during off hours (after 6pm or on weekends) and scheduled in advance with the LM.

• The duration of outages shall be minimized.

The facility will be occupied during construction activities. All work shall be scheduled in advance and coordinated with the LM to minimize the disruption to daily operations and research programs.

4. Safety The contractor shall submit a Site Specific Safety Plan (SSSP) in industry recognizable format to the Contracting Officer within 14 days of contract award. The Government shall review the SSSP prior to the start any construction activities.

Safety and health matters, as they relate to the work, are the exclusive responsibility of the contractor. The contractor shall furnish, erect, and maintain barricades, warning lights, signs, guards, or take other precautions that may be required by law or local authorities for the protection and security of the grounds, facilities and personnel.

5. Contractor Requirements The contractor shall provide a complete and functional installation, including all labor, supervision, tools, materials, equipment, apparatus, transportation, rigging and other equipment and services necessary to accomplish the work in accordance with the intent and meaning of this statement of work.

Site Access during Covid-19 recovery will require additional steps. At this time, contractors will be processed at the guardhouse. Each contractor will be required to provide ID and asked a series of questions regarding your general health and exposure to others with symptoms of illness (coughing, fever, short of breath, etc.). Contractors must wear masks while on federal property. These access requirements are subject to change at any time without warning.

The project work shall be performed per the following guidelines:

1) Contractor shall verify all dimensions and site conditions prior to beginning work.

2) The contractor shall always be responsible for protecting his work and ensuring the safety of his crew and ARS employees.

3) Contractor shall remove and dispose of all construction related materials from all work areas daily and remove these waste materials from the site weekly.

4) Contractor is required to manage the project and consult with the LM prior to beginning all work phases.

5) Contractor shall perform work in a manner that minimizes the impact to daily operations of the facility and its workers. The building will be occupied during construction work.

6) Contractor will provide daily reports of work performed to the LM and weekly status updates to the EPM.

7) Contractor must have a superintendent on the jobsite when crews are performing the installation work.

All work is to be performed accordance with building codes, ordinances and laws of the Authority having jurisdiction on the project. When the requirements of the building codes, ordinances and laws conflict with any other part of the building codes, ordinances and laws, the most restrictive requirement shall prevail.

6. Material Submittals Material data sheets for all system components with type, and manufacturer make/model shall be submitted to the CO for approval prior to purchase and installation.

7. Pre-Construction Submittals Contractor’s Site Specific Safety Plan (SSSP) and Modernization Plan must be provided to and approved by the LM and EPM before installation can begin.

8. Damage to Property:

The Contractor shall protect the work, the site, and all existing property and structures within the limits of the construction activities or that may be affected thereby until acceptance of the work. Any damage to property shall be repaired to pre-damaged condition to the satisfaction of the LM.

9. Inspection and Acceptance The LM shall inspect and approve the work. The Contractor shall schedule inspection a minimum of 2 days in advance with the LM.

10. Period of Performance The completion of this project shall not exceed 90 days from date of notice to proceed. A request for time extension must be submitted to the Contracting Specialist in writing. Each request must include specific and detailed reasons in support of the schedule alteration.

10.1. Work Hours:

Generally, contractor work hours shall be Monday through Friday, 7:00am to 4:30pm except on Government holidays for most of the installation work. Work during required outages are to be performed after hours (pre-arranged with the LM 48 hours in advance).

• Total outages will likely be scheduled from 8pm – 4am

• Partial outages might be allowed from 6pm – 4am, depending on circumstances.

Any changes to work schedule shall be submitted to Contacting Officer for written approval prior to the schedule change.

11. Guaranty The contractor shall submit a single guarantee stating that all portions of the work are in accordance with contract requirements. Guarantee all work against faulty and improper material and workmanship for a period of one (1) year from date of final acceptance by the USDA, except where manufacturer guarantees or warranties are for longer terms. The contractor shall correct any deficiencies which occur during the guarantee period within 24 hours after notification. The contractor must provide a manufacturer’s representative located within 75 miles of the Russell Research Center that is capable of providing maintenance, repairs and emergency repairs for the entire system including the generators and controls.

12. Project Contacts Contracting Officer (CO):

TBD

Engineering Project Manager (EPM):

Administrative Officer (AO):

Real Property Specialist (RPS)

Area Safety and Health Manager (ASHM):

Location Monitor (LM)