Attachment I - SOW.pdf

United States Department of Agriculture

Research, Education and Economics

Agricultural Research Service

February 1, 2023

STATEMENT OF WORK

Upgrade Exterior Lighting to LED Lighting

Located at the

U.S. Arid Land Agricultural Research Center in

Maricopa, Arizona

1.0 CONTRACT PROJECT:

a. Project Number: TBD

b. Project Title: “Upgrade Exterior Lighting to LED Lighting” at the U.S. Arid Land

Agricultural Research Center, Maricopa, Arizona.”

2.0 PROJECT CONTACTS:

2.1 Contracting Officer (CO): TBD

2.2 Contract Specialist (CS): TBD

2.3 Facilities Operations Specialist (FOS)/ Contracting Officer’s Representative (COR):

Harry Gardner Facility Operations Specialist 21881 N. Cardon Lane Maricopa, AZ 85138 602-725-2123 harry.gardner@usda.gov

3.0 LOCATION: The site of work is located at the Agricultural Research Service, Arid Land Agricultural Research Center, 21881 N. Cardon Lane, Maricopa, AZ. 85138.

4.0 SITE VISIT: A site visit and inspection tour is required due to the complexity of the project.

Vendor will be notified of the exact time and date to attend the site visit.

5.0 BACKGROUND: ALARC is organized under the Agricultural Research Service (ARS) which is the principal research agency of the USDA and the Research, Education, and Economics (REE). The U.S. Arid-Land Agricultural Research Center (ALARC) integrates the former Western Cotton Research Laboratory and the U.S. Water Conservation Laboratory on a 20-acre site at the University of Arizona, Maricopa Agricultural Center (MAC). The facility opened in February 2006.

The location needs a Qualified Contractor to provide labor, supervision, equipment, and supplies/materials, except those furnished by the Government, necessary to Upgrade Exterior Lighting to LED Lighting as described in this SOW. The contractor shall maintain the current facility buildings, grounds and equipment to their most productive and efficient state of performance.

6.0 SCOPE OF SERVICE: The contractor shall provide all professional services necessary for the accomplishment of the contract project and such required services shall be in accordance with requirements as described herein.

[X] Provide cost estimates for parts, materials and labor to complete the requested work.

[X] All work needs to be performed during normal business hours (7:00-3:30).

[X] Provide location personnel with all necessary documentation.

mailto:harry.gardner@usda.gov

7.0 PROJECT REQUIREMENTS: Contractor shall furnish a technical and unit priced (labor and materials) cost proposal to complete each project for any requested work as detailed in section 7.1 below. All requested work will be performed at the U.S. Arid Land Agricultural Research Center, Maricopa, Arizona. The contractor shall work with the site personnel to ensure project is accomplished in a timely manner.

7.1 Bid Schedule:

• Provide qualified labor, supervision, equipment, and supplies/materials, necessary to perform the Upgrade to the Exterior Lighting. Supply, install and connect all Lighting fixtures, wire, boxes and all miscellaneous materials, as needed.

• Connect the new lighting circuits to the Building Management lighting controllers except the North GOV parking structure lighting, control the North GOV lighting circuit with a photo-cell powered from an existing sub-panel.

Base: Building 100 North:

Item 1: Building 100 South:

Item 2: Building 200 (East and West Entry):

Item 3: Building 500: (Covered walkways) Item 4: Building 800 (HazMat):

Item 5: GOV Parking Lot:

Item 6: Parking Lot Lighting (100 North, 100 South, GOV Parking)

Contractor shall verify fixture locations and fixture count.

Contractor shall verify lighting circuit locations, distances from panels and mounting location.

All work to be completed during normal business hours (7:00 - 3:00).

Provide USDA with a copy of all necessary documentation.

7.1.1 Lighting Upgrades:

• Schedule with facilities department.

• Provide Materials and Labor to upgrade the security systems.

Base: Building 100 North:

1. Install one (1) 277V lighting circuit for new fixture(s).

2. Supply and install one (1) new exterior LED Extra Large Wall-Pack lighting fixtures to supply adequate lighting to the Lobby Entrance area.

3. Test circuits for proper operation.

Item # 1: Building 100 South:

1. Install one (1) 277V lighting circuits for new fixture(s).

2. Supply and install two (2) new exterior LED Extra Large Wall-Pack lighting fixtures to supply adequate lighting to the Lobby Entrance area.

3. Supply and install nine (9) new exterior WCP Series LED Walkway Canopy lighting fixtures (or equivalent) to supply adequate lighting to the Building 100 South Courtyard walkway.

4. Test circuits for proper operation.

Item # 2: Building 200:

1. Install two (2) 277V lighting circuit(s) for new fixture(s) (one at the South/East entry and one at the South/West entry).

2. Supply and install two (2) new exterior WCP Series LED Walkway Canopy lighting fixture to supply adequate lighting to the South/East entry of Building 200 and Supply and install two (2) new exterior WCP Series LED Walkway Canopy lighting fixture to supply adequate lighting to the South/West Entrance of Building 200.

3. Install one (1) lighting circuit (277V) for new fixture(s) located under the water storage tank at the West/Central entrance of Building 200.

4. Supply and install two (2) new exterior WCP Series LED Walkway Canopy lighting fixture, (mounted under the water storage tank at the West/Central entrance of Building 200), to supply adequate lighting to the Building 200 entry.

5. Test circuits for proper operation.

Item # 3: Building 500:

1. Install one (1) lighting circuit (277V) for new fixture(s).

2. Supply and install nine (9) new exterior WCP Series LED Walkway Canopy lighting fixtures (or equivalent) lighting fixtures to supply adequate lighting for the covered walkway.

3. Install one (1) lighting circuit (277V) for new fixture(s).

4. Supply and install one (1) new exterior LED Extra Large Wall-Pack lighting fixture on the S/W corner of Building 500 to supply adequate lighting to the Building 100 South man-gate entry from parking lot.

5. Test circuit for proper operation.

Item # 4: Building 800 (HazMat):

1. Install one (1) 277V lighting circuit for new fixture(s).

2. Supply and install four (4) new exterior WCP Series LED Walkway Canopy lighting fixtures to supply adequate lighting to the HazMat container walkway area.

3. Test circuit for proper operation.

Item # 5: Covered parking Structures -GOV Parking Lot:

1. Install two (2) 277V lighting circuits for new fixture(s) (one for the north structure and one for the south structure). Use the parking lot lighting circuit as a power source for the South circuit and use the sub-panel on the dumpster containment wall (50’ north) for the North circuit.

1. Supply and install four (4) new exterior WCP Series LED Walkway Canopy lighting fixtures to the North Covered parking area and Supply and install four

(4) new exterior WCP Series LED Walkway Canopy lighting fixtures to the South Covered parking area.

2. Test circuit for proper operation.

Item # 6: Covered parking Structures - 100 South Parking Lot:

2. Install two (2) 277V lighting circuits for new fixture(s) (one on the north structure and one on the south structure), using the parking lot lighting circuit as a power source.

3. Supply and install four (4) new exterior WCP Series LED Walkway Canopy lighting fixtures to the North Covered parking area and Supply and install four

(4) new exterior WCP Series LED Walkway Canopy lighting fixtures to the South Covered parking area.

4. Test circuit for proper operation.

Item # 7: Parking Lot Lighting (Existing fixtures, bulbs only) (100 North, 100 South and GOV):

1. Supply and replace twenty (20) LED light bulbs in Parking Lot lights (Bucket truck or lift needed).

2. Test circuit for proper operation.

Item # 8: Supply and install (4) MAG locks on Pedestrian Gates:

1. Disconnect and remove existing MAG lock on the South pedestrian gate.

2. Supply and install two new MAG locks on the South pedestrian gate, contractor to determine if existing circuit is sufficient for new installation, pull new wire if necessary.

3. Disconnect and remove existing MAG lock on the North pedestrian gate.

4. Supply and install two new MAG locks on the North pedestrian gate, contractor to determine if existing circuit is sufficient for new installation, pull new wire if necessary.

7.2 Description of Work:

a) The Contractor will work with site personnel to ensure project is accomplished in a timely manner.

b) All requested work shall comply with applicable federal, state (Arizona), and local code requirements as well as current industry standards, and health and safety codes, in effect at the time of the contract award.

c) Contractor shall furnish all labor, materials, equipment, transportation, and field supervision for the completion of the project.

d) All removed hardware, debris and surplus materials resulting from the completed work shall be removed from the work area and disposed of after completion of the project.

e) Contractor shall provide and maintain all necessary guards, barricades, etc., to protect persons, property, and materials in and around the work site.

f) Contractor shall schedule the work to match the operating hours of the location (M-F - 7:00am – 3:00pm). Should it be necessary to work hours other than the location normal, regular working hours, the contractor shall arrange the working hours adjustment with the location personnel in advance.

g) Sanitation facilities: The contractor may use the government sanitary facilities during the execution of this project. It is required that the contractor use these facilities in a responsible manner.

8.0 GENERAL REQUIREMENTS:

8.1 References & Standards: All construction shall comply with ARS Facilities Design Standards (ARS Manual 242.1, 5-01-12), ARS Energy, Water, and Sustainability Policy (ARS Policy & Procedures 134.2, 11-12-13), ARS Energy, Water, and Sustainability Policy Bulletin (ARS Policy & Procedures Bulletin 15-134.2), governing Building Codes, and all applicable local, regional, State, and Federal regulations. Where one or more Codes or regulations conflict, the more stringent shall apply.

8.2 Installation: It shall be the responsibility of the Contractor to complete work in accordance with the manufacturer’s recommendations and Industry Standards. Additional procedures and materials may be required than is indicated herein. If any item specified herein conflicts with the applicable codes and recommendations, the Contractor shall bring it to the attention of the location personnel for immediate resolution.

8.3 Permits: Where governing regulations and imposed codes and standards require notices, permits, licenses, inspections, tests, and similar items or actions in order to lawfully proceed with the required work, the Contractor shall obtain items and take those actions in accordance with the regulations of the governing authority. The costs of such permits, licenses, inspections, etc., are the obligation of the Contractor.

8.4 Existing Installations / Demolition:

a) Contractor shall modify existing installations as needed to accommodate the new installation. Where applicable contractor shall coordinate demolition or modification of existing installations with the Owner. All disturbances of existing systems shall be thoroughly coordinated with the Owner to prevent disconnecting equipment that may potentially jeopardize in-progress research.

b) The Owner reserves the right to retain any equipment or materials removed as part of this scope of work. The Contractor shall coordinate any equipment or materials to be retained with the Owner prior to starting demolition operations. The Contractor shall legally dispose all equipment or material removed that will not be retained.

c) The contractor shall divert project waste to recycle where practical. The Contractor shall track and document the amount of waste diverted to recycle. The contractor shall submit diversion documentation as part of closeout. If no waste is diverted to recycle, the contractor shall submit a letter stating so and why diversion was not practical.

8.5 Submittals:

a) Contractor shall provide other relevant illustrations, standard schedules, mix designs, electrical layout and plan, performance charts, instructions, brochures, diagrams, manufacturer descriptive literature, catalog data, etc. Applicable to proposed material install.

b) The descriptive literature shall be annotated/highlighted to show its conformance with contract requirements.

c) Submittals are required for all building materials and equipment and will be stamped and/or signed by the general contractor prior to submission to the Government.

d) Contractor is responsible for any costs incurred for equipment ordered without prior approval.

8.6 Quality Control: The work performed under this contract shall be subject to continuous audit by the COR. Quality control is the exclusive responsibility of the Contractor.

8.7 Protection of Work and Property/Safety Requirements:

a. The Contractor shall protect the work, the site, and all existing property and structures within the limits of the construction activities or that may be affected thereby until acceptance of the work. Any damage to property shall be repaired at the Contractor’s expense, to pre-damaged condition to the satisfaction of the COR.

b. Safety and health matters, as they relate to the work, are the exclusive responsibility of the Contractor. The Contractor shall furnish, erect, and maintain barricades, warning lights, signs, guards, or take other precautions as may be required by law or local authorities of the protection and security.

c. Contractor is responsible for verifying location of any underground utility and is responsible for any damaged caused to such utilities.

d. SAFETY SUBMITTALS

1. Contractor shall submit a Site Specific Safety Plan (SSSP) or Accident Prevention Plan

(APP) 10 days after contract award to the Contracting Officer that describes how the contractor is to comply with all applicable OSHA standards and NFPA codes pertaining to construction work to include, but not limited to: General Safety and Health Provisions, Occupational Health and Environmental Controls, Personal Protective and Life Saving Equipment, Hand and Power Tools, Welding and Cutting, Electrical, Scaffolds, Fall Protection, Excavations, Demolition, Stairways and Ladders, Toxic and Hazardous Substances, Confined Space Entry, Lockout/Tagout, Respiratory Protection, Hearing Protection. Safety Plan shall identify Contractor and sub-contractor employees who are authorized/qualified to perform electrical work. No work shall proceed until written approval of the Safety Plan by the Contracting Officer. Safety Plan shall describe how the Contractor and/or sub-contractors are to secure equipment, supplies, tools, and chemical products. Contractor and/or sub-contractor equipment, supplies, tools, and chemical products are to be under the control of the Contractor at all times, equipment, supplies tools, and chemical products found not to be under the control of the Contractor or sub-contractor may be confiscated and delivered to the Contracting Officer.

2. The Contractor shall inspect the entire construction site daily, including days without construction work if there are NFPA 101 Life Safety Code deficiencies existing while construction work is shut down, the results of that inspection shall be documented on a “DAILY INSPECTION FORM”, and the form is to be signed and submitted to the Contracting Officer.

3. Contractor shall provide continuous monitoring for noise, dust, chemical vapor generation, volatile organic compounds, and vibration. At no time shall noise exposure to any ARS staff exceed 75 dB. Contractor shall provide to the Contracting Officer a written weekly update of the all test results and also for proposed work for the subsequent two weeks (a two week “look-ahead”) involving any construction activity that will produce loud noises, heavy vibrations, strong smells, or significant dust inside ARS staff occupied space.

4. Contractor shall notify in writing the Contracting Officer at least one week prior to executing high risk work (this may be included in the two week “look-ahead” update). High risk work includes, but is not limited to, tasks requiring Lockout/Tag Out, live electrical work, hot work, work at heights, trenching/ shoring, crane operations, and confined space entry. Contractor’s Competent Person shall provide the Contracting Officer written weekly documented safety inspection results.

5. HOT WORK PERMITS: The Contractor will not be permitted to work without this permit when performing hot work.

a. Hot Work Permit is required when cutting torch, welding, soldering and/or any other spark or heat producing equipment is to be used. A Hot Work Permit will be requested at least one workday in advance of the proposed work and will be issued only for the period necessary to perform such work. Hot Work Permit sample can be provided upon request.

8.8 Temporary Facilities:

a. Temporary utilities (water and electricity) may be furnished to the Contractor by the

Government, if so requested. The Contractor shall maintain and protect all such utilities during the course of construction and shall repair or replace any items damaged through its own negligence.

b. Should the Contractor require any power or utility shutdowns during construction, the Contractor shall obtain 24-hour approval for such shutdown from the COR.

8.9 Materials and Equipment:

a. The material and equipment to be furnished under these contract documents shall be the standard products of manufacturers regularly engaged in the production of such materials and equipment and shall be the manufacturer’s latest standard design.

8.10 Site Cleanup: The facility shall be kept clean and free of debris at all times. Restore areas disturbed as nearly as possible to the original appearance and condition. Upon completion of the project, and prior to final inspection, the Contractor shall remove from the premises all unused material, trash, and debris resulting from the work to the satisfaction of the COR.

8.11 Final Inspection: The Contractor shall notify the Contracting Officer’s Representative prior to the final acceptance of the project. Under this warranty, the Contractor shall remedy at his own expense any such failure to conform or any such defect. In addition, the Contractor shall remedy at his own expense any damage to Government owned or controlled real or personal property, when that damage is the result of the Contractor's failure to conform to contract requirements or any such defect of equipment, material, workmanship, or design. The Contractor shall also restore any work damaged in fulfilling the terms of this clause. The Contractor's warranty with respect to work repaired or replaced hereunder will run for one year from the date of such repair or replacement.

8.12 Warranty: In addition to any other warranties set out elsewhere in this contract, the Contractor warrants that work performed under this contract conforms to the contract requirements and is free of any defect of equipment, material or design furnished, or workmanship performed by the Contractor or any of his subcontractors or suppliers at any tier. Such warranty shall continue for a period of one year from the date of final acceptance of the project. Under this warranty, the Contractor shall remedy at his own expense any such failure to conform or any such defect. In addition, the Contractor shall remedy at his own expense any damage to Government owned or controlled real or personal property, when that damage is the result of the Contractor's failure to conform to contract requirements or any such defect of equipment, material, workmanship, or design.

The Contractor shall also restore any work damaged in fulfilling the terms of this clause.

The Contractor's warranty with respect to work repaired or replaced hereunder will run for one year from the date of such repair or replacement.

a. Submit data concerning the standard one-year warranty for workmanship, including the warranty periods (dates), and warranty contacts with names, addresses and telephone numbers.

b. Extended Equipment/Product Warranties: Obtain and furnish, to the location personnel, all written warranties for equipment/products that have extended warranties (warranty periods exceeding the standard one-year warranty) furnished under the contract. The warranty period shall begin on the same date as project acceptance and shall continue for the full/product warranty period.

The warranties shall be fully executed and delivered to the Contracting Officer prior to final acceptance of the facility.

c. Submit data concerning the standard one-year warranty for workmanship, including the warranty periods (dates), and warranty contacts with names, addresses and telephone numbers.

d. Extended Equipment/Product Warranties: Obtain and furnish, to the location personnel, all written warranties for equipment/products that have extended warranties (warranty periods exceeding the standard one-year warranty) furnished under the contract. The warranty period shall begin on the same date as project acceptance and shall continue for the full/product warranty period.

The warranties shall be fully executed and delivered to the Contracting Officer prior to final acceptance of the facility.

8.13 Notification and Compliance: The Government shall notify the Contractor in writing within a reasonable time after the discovery of any failure, defect, or damage. Should the Contractor fail to remedy any failure, defect, or damage within a reasonable time after receipt of notice thereof, the Government shall have the right to replace or repair and have the cost billed to the Contractor.

8.14 Latent Defects: The Warranty specified herein shall not limit the Government’s rights with respect to latent defects, gross mistake, or fraud.

8.15 Acceptance: Upon satisfactory submittal of the above documents the Contracting Officer shall issue to the Owner a certificate recommending final acceptance of the project. Minor unfinished items of work may be listed on the certificate and excepted from final acceptance. A sum sufficient to cover the cost of completing these unfinished items of work will be withheld by the Owner from the final payment. All other funds including retainage shall be due and payable upon receipt by the Owner of the Contracting Officer's certificate. Upon certification by the Contracting Officer that the items of work have been completed, all monies withheld by the Owner shall be due the Contractor.

END