Attachment I - SOW_Canadian Insurance.pdf
PDF 190 KB Posted
- Attached to
- Canadian Automobile Insurance
- Solicitation number
- 693JJ425Q000003
About this file
This is a Statement of Work (SOW) for providing Canadian automobile liability insurance coverage for 37 Government Owned Vehicles (GOVs) operated by the Federal Motor Carrier Safety Administration's (FMCSA) field staff who conduct safety audits and compliance reviews of Canadian motor carriers. The contract requires coverage across 11 Canadian provinces and territories, including Alberta, British Columbia, Manitoba, Newfoundland and Labrador, New Brunswick, Nova Scotia, Ontario, Prince Edward Island, Quebec, Saskatchewan, and Yukon.
The period of performance includes a base period from January 7, 2025 to January 8, 2026, with four one-year option periods extending through January 2030. Key deliverables include providing insurance endorsements, generic insurance cards for all vehicles within 5 business days of contract execution, temporary insurance cards within 24 hours, and responding to administrative requests within 5 business days. The contractor must be familiar with Canadian insurance requirements and provide coverage that meets each province's mandatory benefits and minimum coverage requirements. The insurance policies must allow for flexibility to add or replace vehicles as needed, and though the GOVs are registered in the U.S., they must comply with Canadian insurance laws while operating in Canada.
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| File | Type | Posted |
|---|---|---|
| Attachment II Solicitation Provisions and Contract Clauses.pdf |
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Statement of Work
I. Background
The Federal Motor Carrier Safety Administration's (FMSCA) Office of Field Operations (MC-F) field staff must conduct safety audits and compliance reviews of Canadian motor carriers. As a result, the staff must travel to and from the various provinces within Canada. The staff will utilize Government Owned Vehicles (GOV), which are insured and registered in the United States. The GOVs are self-insured in the United States. However, Canadian law requires that all US citizens and employees operating GOVs in their country be covered by a Canadian insurance policy. Each provincial government, in Canada, determines the mandatory benefits and the minimum amount of coverage that is required for each policy.
II. Purpose/General Description
This contract aims to provide Canadian automobile liability insurance coverage for Government Leased Vehicles (GOVs) traveling to and from Canada on official business for the FMCSA.
III. Scope of Work
The Contractor shall provide Canadian automobile liability insurance coverage for 37 GOVs, which are identified in Attachment 1, "Schedule of Vehicles, Canadian Travel", and drivers traveling in and out of Canada on official business. The Contractor must be familiar with Canadian insurance requirements and provide insurance coverage that meets the legal insurance obligations for the GOVs and drivers per the requirements of the following provincial governments in Canada:
Alberta British Columbia Manitoba Newfoundland and Labrador New Brunswick Nova Scotia Ontario Prince Edward Island Quebec Saskatchewan Yukon
All GOVs are registered in the United States and, therefore, Canadian license plates are not required.
The insurance policies must provide the flexibility to replace and add additional vehicles as necessary.
The Contractor shall provide one generic insurance card for all vehicles.
1. The contractor shall provide the insurance endorsement for all GOVs covered by this contract.
2. The contractor shall provide generic temporary insurance cards upon execution of the contract as immediate proof of insurance. The temporary insurance card should be provided to the Contracting Officer’s Representative (COR) within 24 hours.
3. The contractor shall provide generic cards to the FMCSA within 5 business days of contract execution.
4. The contractor shall respond to administrative requests initiated by the COR, such as change endorsements to increase/decrease the number of vehicles, within 5 business days.
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IV. Period of Performance
The base period of performance for this contract shall run from January 7, 2025, to January 8, 2026, and option periods for each subsequent year thereafter until January 2030.
V. Deliverables & Schedule of Due Dates
The following is a list of all deliverables and their respective due dates. All deliverables shall be submitted to the Contracting Officer Representative (COR) and shall be subject to the COR’s review and approval. The contractor shall provide the following tasks:
Description of Goods or Service Quantity QTY Scheduled Due Dates
Base Year Insurance Endorsement January 7, 2025 Generic Insurance Cards 37 January 7, 2025 Communication regarding any changes via email 5 Business days after request Base Year Total Option Year 1 Generic Insurance Identification Cards 37 +/- January 7, 2026 Communication regarding any changes via email 5 Business days after request Option Year 1 Total Option Year 2 Insurance Identification Cards 37 +/- January 7, 2027 Communication regarding any changes via email 5 Business days after request Option Year 2 Total Option Year 3 Generic Insurance Identification Cards 37 +/- January 7, 2028 Communication regarding any changes via email 5 Business days after request Option Year 3 Total Option Year 4 Insurance Identification Cards 37 +/- January 7, 2029 Communication regarding any changes via email 5 Business days after request Option Year 4 Total
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