Attachment_I_RFP_ScoringForm.docx
DOCX document 20 KB Posted
- Attached to
- Fostering Families Today subscription
- Solicitation number
- S-10000-00002210
- Issued by
- Marion County, Oregon
About this file
This is an RFP Scoring Form used by an Oregon state agency to evaluate proposals from coaching service providers. The form establishes evaluation criteria across two primary scoring sections: Capacity & Experience and General Alignment. The Capacity & Experience section includes seven items, of which six must be met for a proposal to advance to general alignment scoring. These items assess the proposer's organizational size (measured by number of available coaches), geographic service capacity across Oregon regions, ability to manage travel arrangements, experience working with diverse adults and community partners, demonstrated positive outcomes, and submission of required documentation including management resumes, coach biographies, and reference forms. Proposals must demonstrate a minimum threshold of compliance across these foundational criteria before proceeding to further evaluation.
The General Alignment section contains three additional items that evaluate proposer alignment with the Statewide Improvement Approach (SIA), Oregon Equity Lens, and specified coaching principles, understanding of the price agreement structure as a non-guaranteed vendor list placement, and willingness to meet contractor expectations outlined in the solicitation. Proposals must receive affirmative scores on both Item 1 and Item 3 of the General Alignment section to proceed to focal area-specific scoring. The form does not establish specific pricing requirements, set-asides, or contract term details within its content, functioning instead as an internal evaluation instrument to standardize the assessment of coaching service proposals across multiple reviewers.
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Text version
Attachment I – RFP Scoring Form Capacity & Experience (Contact Information, Capacity & Experience Tab) Item 1 Capacity (Not Scored) Reviewers will notate proposals by size of offering (large, medium or small based on number of coaches available). This information will not impact proposer’s score.
Large 10+ coaches available to serve Medium 4-9 coaches available to serve Small 3 or fewer coaches available to serve
Item 2 Capacity (Not Scored) Reviewers will sort proposals by geographic regions proposer is able to travel to. Reviewers will note if there are any regions a proposer is less comfortable traveling to. This information will not impact proposer’s score.
All = able to visit all locations in Oregon.
Some = able to serve in some regions in Oregon, noting regions not able to travel to.
Few = able to serve only a few regions in Oregon, noting regions not able to travel to.
| Meets when |
| Does not meet if |
Item 3 Capacity
| Proposer takes responsibility for all travel arrangements. |
| Proposer is unable to manage travel arrangements. |
Item 4 Experience
a. Proposer demonstrates experience working with a range of adults
b. Proposer demonstrates experience working with a range of community partners, district sizes and demographics
c. Proposer demonstrates positive outcomes with adults and students (can be quantitative and qualitative examples such as system improvements, shifts in mindsets, changes in policy or increase student performance).
a. Proposer experience working with a range of adults is limited
b. Proposer has limited experience with a range of community partners, district sizes and demographics
c. Proposer is unable to demonstrate or demonstrates little experience coaching for positive outcomes and system improvements with adults or students
Item 5 Experience
a. Resume of lead manager provides evidence of education, at least one year of experience and the ability to manage or lead other coaches for the focal area(s) proposed (groups or companies) OR the resume(s) provides evidence of education and at least one year of experience coaching for focal area(s) proposed (individuals or small teams)
b. At least 3 to 5 bios are submitted that show a range of qualified and diverse coaches (if a company) for each focal areas proposed
c. Three reference forms are submitted that illustrate varying sizes and demographics of communities, districts or schools served.
a. Resume of key person does not provide evidence of education, experience and the ability to manage or lead other coaches for the focal area(s) proposed (groups or companies) OR the resume(s) do not provide evidence of education and experience for the focal area(s) proposed for (individuals or small teams)
b. Fewer than 3 bios are submitted for each focal area proposed for or bios do not reflect a range of diverse and qualified coaches for the focal areas proposed for
c. Fewer than 3 reference forms are submitted or reference forms do not sufficiently illustrate varying sizes and demographics of districts or schools served.
| Overall Scoring |
| Proposals that meet 6 of 7 items (3, 4a, 4b, 4c, 5a, 5b, 5c) will proceed to general alignment scoring. |
Proposals that do not meet at least 6 of the 7 items will not proceed to general alignment area scoring.
General Alignment (General Alignment Tab)
| Yes |
| No or Not Clear and Why |
| Item 1 (Scored) |
| Proposer describes a willingness to align with and support the intent of the SIA, the Oregon Equity Lens, EII principles, theory of change and coaching principles outlined in the RFP |
| Item 2 (Not Scored) |
| Proposer indicates understanding that this is a Price Agreement Structure and that successful selection does not guarantee a contract but does guarantee being placed on our list of approved vendors. |
If proposer does not appear clear about the nature of being selected for a price agreement structure the proposal will be flagged for further conversation about the price agreement structure if awarded during the negotiation period.
| Item 3 (Scored) |
| Proposer appears to understand and is willing to participate in the expectations of contractors as outlined in this solicitation |
| Overall Scoring |
| Proposals that receive a yes score for item 1 and 3 will proceed to evaluation for each focal area. Proposals that receive a no score for items 1 or 3 will not proceed to focal area scoring. |
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