Attachment I_PWS_CAC_20R5026.pdf

PERFORMANCE WORK STATEMENT (PWS)

PERFORMANCE WORK STATEMENT (PWS)

FOR

JPTS STORAGE SERVICES

IN THE AREA OF HOUSTON, TEXAS

As of September 16, 2020

1 DESCRIPTION AND PURPOSE OF REQUIRED SERVICES:

1.1 SERVICE STATEMENT:

1.2 AREA OF CONSIDERATION:

1.3 GRADE OF PRODUCT:

1.4 STORAGE TANK REQUIREMENTS:

1.5 ESTIMATED THROUGHPUT:

1.6 TANK TYPE:

1.7 PHYSICAL SYSTEM REQUIREMENTS:

1.7.1 SEALS AND GASKETS:

1.8 BERTHING AND MOORING FACILITIES:

1.8.1 SCHEMATIC OF BERTHING AND MOORING:

1.9 PROPERTY CONTROL, RECORDS AND SYSTEM RECORDS:

1.10 PRODUCT INVENTORY:

2 GENERAL INFORMATION:

2.1 PRODUCT RECEIVING REQUIREMENTS:

2.1.1 NOTIFICATION:

2.1.2 CUSTODY AND RISK OF LOSS:

2.2 PRODUCT SHIPPING REQUIREMENTS:

2.2.1 NOTIFICATION:

2.2.2 CUSTODY AND RISK OF LOSS:

2.3 BILLING:

2.4 STORE AND HANDLE FUEL:

2.5 TRANSFERS:

2.6 REIMBURSEMENT:

2.7 ANCILLARY FACILITIES:

2.7.1 TANK:

2.7.2 FILTRATION:

2.7.3 LABORATORY:

3 PRODUCT QUALITY SURVEILLANCE

3.1 QUALITY CONTROL PLAN:

3.2 SAMPLES AND TESTING:

3.3 PRODUCT QUALITY/QUANTITY SURVEILLANCE:

3.4 OFF-SPECIFICATION:

3.4.1 3.4.2

4 MAINTENANCE

4.1 FUEL SYSTEMS MAINTENANCE:

4.1.1 TANK INSPECTION, CLEANING AND REPAIR:

4.1.2

5 LOGISTICAL SUPPORT

5.1

6 COMPLIANCE REQUIREMENTS

6.1 APPLICABLE DIRECTIVES:

APPENDIX A

APPENDIX B

1 Description and Purpose of Required services:

1.1 Service Statement:

The following terms and conditions are applicable to obtain the necessary services and facilities to receive and store, protect, and ship one grade of government-owned petroleum product, Jet Petroleum Thermally Stable (JPTS) aviation turbine fuel, in the Houston, Texas area, for a three-month bridge contract, beginning July 1, 2020 through September 30, 2020. The Service Provider is also required to load the product for transportation via pipeline, ocean tanker, rail car, tank trucks, and inter-modal containers (ISO containers).

1.2 Area of Consideration:

Within 50 miles of the Houston, TX area.

1.3 Grade of Product:

Thermally Stable Aviation Turbine Fuel (JPTS) per MIL-DTL-25524E or latest version.

1.4 Storage Tank Requirements:

Approximately 75,000 barrels of storage capacity with a minimum of two tanks interconnected, equipped with Automatic Tank Gauging (ATG), and isolated from other facilities and products handled within the tank farm.

Dedicated, as defined in MIL-STD 3004C - MILITARY STANDARD, Change 1, or latest version.

Note: IAW Policy DESC-P-2 Receipt and shipment of Petroleum Product Dated: April 27, 2010, paragraph 3.2.4 “Issue and Receipt Tank Gauge”. Automatic tank gauge reading may be used in lieu of manual gauge readings.

1.5 Estimated Throughput:

The U. S. Government will be entitled to initial fill and final shipment free of charge during the contract performance period and in addition to 48,000 barrels in a calendar year, hereafter referred to as allowed throughput. Offers shall indicate any additional through-put charge for volumes in excess of the allowed throughput. Initial fill is defined as all receipts required to fill 100% of the awarded fill capacity. Final Shipment is defined as all remaining DoD product at contract termination. The excess throughput charge will be calculated by multiplying the number of barrels shipped and/or received over the above throughput.

1.6 Tank Type:

Service Provider (SP) must identify type of construction (i.e. floating roof, Cone, etc.) for all tanks included in the offer. Tank receiving and delivery lines shall be in dedicated JPTS service. The tanks shall be connected so as to provide the capability of re-circulating/filtering of products between tanks and ATG. Provisions shall be available for displacing common loading/unloading lines to a tank other than JPTS storage tanks. Those provisions should be explained in the SP’s proposal. All tanks and facilities must meet the minimum requirement of the current API, NFPA, CFR codes and standards; all federal, state, and local laws/regulations, etc., applicable to tanks and facilities of the type to be provided. It will be the SP’s responsibility to meet and maintain compliance with the above requirements.

1.7 Physical System Requirements:

Dedicated JPTS storage and handling facilities capable of receiving, storing, protecting, and shipping U. S.

Government-owned petroleum product. The SP’s proposal shall provide the data required by DLA Energy Contract Provision L-0004-L116.01 - DATA REQUIREMENTS (STORAGE) (DLA ENERGY JAN 2013). The SP’s proposal shall provide the tank cleaning and inspection data required by DLA Energy Quality Assurance Provisions E-0002-E18

- INSPECTION AND CLEANING OF BULK PETROLEUM STORAGE TANKS (DLA ENERGY FEB 2017). The tank cleaning and inspection data will be evaluated and utilized as an evaluation factor in determining the governments risk associated with the utilization of the facility.

1.7.1 Seals and Gaskets:

All seals and gaskets used in the JPTS storage system components shall be made of vitron, Teflon or nitro. Seals and gaskets made of brass, neoprene or bronze materials shall not be used. The SP’s proposal will include details on the types of seals and gaskets used in the system.

1.7.2 Unsatisfactory Material: the following materials are unsatisfactory for use in JPTS systems:

• Copper

• Zinc

• Silver

• Mild steel, uncoated

• Magnesium

• Bronze

• Brass

• Cast Iron

• Tin

NOTE: The use of these materials in the offered system may result in an unsatisfactory technical evaluation. The SP will provide adequate details in the proposal to evaluate the materials used in the offered JPTS service.

Note: Carbon Steel Pipelines are acceptable.

1.8 Berthing and Mooring Facilities:

The SP’s berthing and mooring facility shall be capable of handling a minimum 38,000 dead weight ton (DWT); as a minimum berth vessels with length of 280 feet LOA, 60 feet WOA and 15 feet maximum loaded at mean low water from the SP’s berthing and mooring facility to the open ocean. The fuel loading lines from the dock through the manifold to the tanks shall be capable of receiving at a rate of at least 2,000 barrels per hour.

1.8.1 Schematic of Berthing and Mooring:

The SP’s proposal is required to provide a detailed schematic of the berthing and mooring facilities showing the minimum and maximum capabilities to include current dredging charts for evaluation IAW DLA Energy Contract Provision L116.01 - DATA REQUIREMENTS (STORAGE) (DLA ENERGY JAN 2013) and be prepared to permit the Government to occasionally utilize the maximum berthing and mooring facility capability. The SP’s proposal shall provide any port restriction/requirements and harbor fees, along with height restrictions from ships manifold to the waterline during loading/unloading. Berthing data will be evaluated and utilized as an evaluation factor in determining the Government’s risk associated with the utilization of their facility.

1.9 Property Control, Records and System Records:

The SP shall provide Property Control and System Records in compliance with Contract Provision I119.04 - INTENTORY CONTROL RECORDS AND SYSTEMS OF RECORD (DLA ENERGY (AUG 2017). A SP’s furnished computer system shall meet the current commercial standards for a computer system capable of accomplishing the data reporting and records keeping required by the Fuels Automated System (FAS), as shown in Section 1.10; maintaining the data collection and records keeping associated with product quality surveillance (i.e., product analysis and testing reports); and the document collection associated with the SP’s preventive maintenance program, etc.

1.10 Product Inventory:

The SP shall enter inventory, receipt and sales data of Government-owned product JPTS directly into the Government’s Fuel Automated System (FAS) utilizing the SP’s furnished computer system via SP furnished internet access (with static IP address capability) or creation of a dial-in account to the DLA Energy FAS web server IAW Contract Provision I119.04. Additional data and requirements can be found in MIL-STD 3004C - MILITARY STANDARD or latest version AND DOD 4140.25M - MANAGEMENT OF BULK PETROLEUM PRODUCTS, NATURAL GAS, AND COAL or latest version.

a. Document each order, receipt, transfer, sale, loss, credit, gain, and adjustment.

b. Maintain auditable product document control files.

c. Use inventory measurement practices that support product accountability and auditability.

2 General Information:

2.1 Product Receiving Requirements:

The SP’s facilities shall be capable of safely receiving petroleum product JPTS via pipeline, ocean tanker, rail car, tank trucks, and inter-modal (ISO) containers 24 hours per day, 7 days per week without causing, delay, interruption, or demurrage. All delivery shall be made during the normal duty hours, Monday through Friday and Saturday, Sunday and federal holidays as stipulated in the wage grade determination excepted. The SP’s facilities shall be capable of receipt by ocean going tanker/barge with pumping rates compatible with the mode of transportation tendered (minimum 2000 barrels per hour for barges and 8,000 barrels per hour for tankers). Lesser pumping rates will be considered but cost assessments will be factored in when evaluating offers. Consideration will be given to unrestricted access to product in accordance with F1.04 - GENERAL RECEIVING AND STORING CONDITIONS (DLA ENERGY DEC 2017)(), P2

– RECEIPT AND SHIPMENT OF PETROLEUM PRODUCT (DLA ENERGY NOV 2010) and IAW MIL-STD 3004C, Change 1, or latest version.

NOTE: SP shall provide a detailed plan on how the staff would perform normal operations in his proposal.

2.1.1 Notification:

The Government shall give notice to the SP of scheduled product receipts. Receipt notification shall include the estimated quantity, mode of delivery, projected delivery date, shipment source, grade or type of product, and any special instructions.

NOTE: The Contractor shall be held accountable for demurrage charges arising from delay(s) in receipt, except when the delay(s) are caused by reason beyond the control and without the fault or negligence of the SP and its subcontractors.

2.1.2 Custody and Risk of Loss:

Custody and risk of loss is in accordance with DLAD 52.211-9072, Contract Provision F1.04 - GENERAL RECEIVING AND STORING CONDITIONS (DLA ENERGY DEC 2017), P2 – RECEIPT AND SHIPMENT OF PETROLEUM PRODUCT (DLA ENERGY NOV 2010) and IAW MIL-STD 3004C, Change 1, or latest version, unless otherwise agreed upon.

2.2 Product Shipping Requirements:

The SP’s facilities shall be capable of safely issuing U. S. Government-owned petroleum product JPTS via pipeline, ocean tanker, rail car, tank trucks, and inter-modal (ISO) containers 24 hours per day, 7 days per week without causing delay, interruption, or demurrage. All delivery shall be made during the normal duty hours Monday through Friday and Saturday, Sunday and federal holidays as stipulated in the wage grade determination excepted. The SP’s facilities shall be capable of issue to ocean going tanker/barge with pumping rates compatible with the mode of transportation tendered (minimum 2000 barrels per hour for barges and 8,000 barrels per hour for tankers). Lesser pumping rates will be considered but cost assessments will be factored in when evaluating offers. Consideration will be given to unrestricted access to product IAW Contract Provision F1.05 - GENERAL SHIPPING CONDITION (DLA ENERGY OCT 1997), P2 – RECEIPT AND SHIPMENT OF PETROLEUM PRODUCT (DLA ENERGY NOV 2010) and IAW MIL-STD 3004C, Change 1, or latest version.

NOTE: SP shall provide a detailed plan on how the staff would perform normal operations in his proposal.

2.2.1 Notification:

The Government shall give notice to the SP of scheduled product shipping. Notification shall include the estimated quantity, mode of delivery, projected delivery date, shipment source, grade or type of product, and any special instructions.

NOTE: The SP shall be held accountable for demurrage charges arising from delay(s) in issuing, except when the delay(s) are caused by reason beyond the control and without the fault or negligence of the SP and its subcontractors.

2.3 Billing:

The Contractor shall prepare and distribute Government bills of lading and all necessary paperwork to include customs documentation if necessary, used in issuing product IAW Contract Provision I119.04 - INVENTORY CONTROL RECORD AND RECORD SYSTEM OF RECORD (DLA ENERGY AUG 2017) unless otherwise directed. Bills of lading, routing instructions, and transportation assistance shall be furnished by DLA Energy-Americas East or Service activity placing orders.

2.4 Store and Handle Fuel:

The Contractor shall at all times safely maintain product quantity, quality, and availability to meet its intended use.

The Contractor shall maintain the product storage facilities IAW industry standards and IAW with, Contract Provision

F1.04 - GENERAL RECEIVING AND STORING CONDITIONS.

2.2.2 Custody and Risk of Loss:

Custody and risk of loss is IAW Contract Provision

F1.05 - GENERAL SHIPPING CONDITION (DLA ENERGY OCT 1997), P2 – RECEIPT AND SHIPMENT OF PETROLEUM PRODUCT (DLA ENERGY NOV 2010) and IAW MIL-STD 3004C, Change 1, or latest version, unless otherwise agreed upon.

Note: There is not a pipeline connection, but the SP is in agreement with all other requirements associated with this section.

2.5 Transfers:

The capability to transfer product between storage tanks on a seven day per week basis is required. When needed, can be either Contractor or Government directed, the Contractor shall transfer product between tanks to consolidate types or grades in preparation for receipts or issues at no additional cost to the government. The responsibility for preventing commingling or contamination during transfers rests completely with the Contractor in accordance with Contract Provision F1.04 - GENERAL RECEIVING AND STORING CONDITIONS.

2.6 Reimbursement:

The Contractor shall reimburse the U. S. Government the cost of lost product in excess of Inventory Operating Gains or Loss Tolerances as defined by Contract Provision I119.04 - INVENTORY CONTROL RECORDS AND SYSTEMS

OF RECORD.

2.7 Ancillary Facilities:

The facilities to be furnished under this requirement shall include, as a minimum, the following:

2.7.1 Tank:

All tanks shall be equipped with ATG. Also, tanks and facilities offered must meet the minimum requirements of the current AOI STANDARDS – ASSOCIATION OF ILLUSTRATORS, the NFPA CODES AND STANDARDS – THE NATIONAL FIRE PROTECTION ASSOCIATION CODE AND STANADARDS, and/or all comparable national, State or Local laws, regulations, etc., applicable to tanks and facilities of the type to be provided. The facility must be equipped with illumination to allow receipt/issue operations during hours of darkness. (Also refer to Section 1.6)

2.7.2 Filtration:

The SP shall provide a filtration system that meets the specifications outlined in the current API/EI 1581 SPECIFICATION AND QUALIFICATION PROCEDURES FOR AVIATION JET FUEL FILTER/SEPARATORS, Fifth Edition (JUL 2002), Addendum 20, 2006, or latest version, Category M (Military), Type S Aviation Jet Fuel Filter Separator. Filtration must be sized to meet receiving and shipping operations and tank to tank transfer IAW MIL- STD 3004C, Change 1, or latest version.

Note to terms:

• The cost of filter replacement shall include labor, filter and disposal.

• Portable particulate filter will be utilized.

2.7.3 Laboratory:

The Contractor shall provide laboratory services to test U. S. Government products IAW MIL-DTL-25524E or latest version and MIL-STD-3004C, Change 1, or latest version requirements at no additional cost to the Government. The SP shall provide a Complete Specification Inspection Test (Type “A” Test). If the Contractor cannot provide a type “A” test, the Contractor shall be responsible for shipping the required samples at their expense to a laboratory acceptable to the Government representative. The calibration of testing equipment will be IAW Contract Provision

C19.07 – SAMPLING AND TESTING OF PETROLEUM PRODUCTS (STORAGE).

Note: Laboratory services are not provided by the SP.

3 PRODUCT QUALITY SURVEILLANCE.

3.1 Quality Control Plan:

The Quality Control Plan (QCP) will describe how the contractor shall designate personnel, facilities, and equipment on-site to accomplish routine tests and procedures to include tanker loading. The QCP shall provide comprehensive and detailed step-by-step procedures covering all requirements in Quality Assurance Provision E1.11, QUALITY CONTROL PLAN. Following contract award, the SP shall have 30 days to submit the detailed plan to the QAR and Contracting Officer for review and acceptance. Written procedures must be clear and concise as to what is done, where it's done, when it's done, how it's done, and who (which SP’s employee position) does it. It must describe, in proper sequence, how contract compliance will be achieved and how the contractor intends to perform the required services in order to ensure that all products meet specification requirements during the performance of the contract. Subsequent to contract award, revisions to the Plan shall be submitted to the Contracting Officer within 30 days after the revision is deemed necessary. The plan shall include procedures for the following operations, as they affect quality control, and an organizational chart that identifies responsible parties for these operations:

a) Receiving - See Contract Provision F1.04

b) Blending

c) Sampling – See Contract Provision C19.07

d) Testing – See Contract Provision C19.07 and E28

e) Calibration P2 and API MPMS

f) Storage and Handling – See Contract Provision E28 and I116

g) Loading and Shipping – See Contract Provision F1.05

h) Quantity Determination – See Contract Provision F1.14

i) Records and Reports – See Contract Provision I119.04

j) Corrective Action

The QCP must describe at a minimum those functions pertinent to contract performance and compliance. The QCP must be reviewed/approved upon initial award to assure the technical and procedural requirements are adequately described. The QCP must be dynamic (i.e., modified or extended as changes in technical or procedural requirements occur). SP responsibility to inspect product and services shall be in accordance with Quality Assurance Provision E28, CONTRACTOR INSPECTION RESPONSIBILITIES.

3.2 Samples and Testing:

The SP shall provide to the government representative samples of the product being stored, shipped, or received under the contract, at the request of, and in the manner designated by the QAR. These samples shall be provided in addition to samples required elsewhere in the contract and referenced in the QCP. The total number of these samples to be provided during any 12 month period shall not exceed eight times the number of tanks specified in the contract IAW Contract Provision C19.07 - SAMPLING AND TESTING OF PETROLEUM PRODUCTS (STORAGE) (DLA ENERGY JAN 2012) and Quality Assurance Provision E28 - CONTRACTOR INSPECTION RESPONSIBILITIES

(STORAGE) (DLA ENERGY DEC 2011).

Note Sample and testing are performed by third party Inspection Company approved by the Contracting Officer Representative (COR)

3.3 Product Quality/Quantity Surveillance:

The SP will be responsible for maintaining the quality of the Government-owned product stored at the SP’s facility IAW the current version of MIL-STD-3004C, Change 1, or latest version. No petroleum product shall be received or shipped without first determining and confirming conformance with product quality/quantity requirements. No conveyance/container shall be loaded/unloaded until it is inspected by a qualified SP’s person and deemed suitable to carry the intended product. Products shall be shipped on a first-in, first-out basis unless otherwise approved or directed by the QAR. Non-conforming product shall be reported to the QAR immediately. Anytime product is received into a tank, the tank’s contents shall be suspended from issue pending quality conformance sampling and testing. The Contractor shall ensure that certificates of quality conformance (test reports) are maintained on file for all on-hand fuel stocks.

3.4 Off-Specification:

The SP shall report immediately to DLA Energy-America East or the QAR, all receipts or on hand stocks that fail to meet product quality for receipt, storage or shipment IAW MIL-STD-3004C or latest version. Suspected off-specification product will be isolated and shall not be released for shipment until authorized by DLA Energy-America East or the QAR.

3.4.1 The SP shall provide the Quality Assurance Representative (QAR) with information pertaining to the amount of any fuel deemed unrecoverable, the reason why the fuel cannot be recovered, and an analysis of the unrecovered fuel quality. All unrecoverable tank bottoms/line fill quantities will be reported to the Property Administrator for disposition instructions. Contaminated/off-specification product will be reported to the QAR in order to obtain disposition instructions. Tanks out of service for cleaning shall be removed from revenue until such time as they are returned to Government Service IAW DLA Energy Quality Assurance Provision E18 INSPECTION AND CLEANING OF BULK

PETROLEUM STORAGE TANKS.

3.4.2 Establish procedures for immediately notifying the QAR when irregularities occur or are suspected and, on all occasions, when loading/unloading is interrupted. Establish procedures for completing and distributing required documentation prior to release of the vessel. Documentation includes DD Form 250-1 and DD Form 250-1 continuation sheet, ullage reports, and results of quality/quantity investigations.

4 MAINTENANCE

4.1 Fuel Systems Maintenance:

The SP shall maintain the fuel systems, e.g., facilities and equipment according to manufacturer specifications, best commercial practices, all state and federal guidelines and directives, and the Maintenance Plan at contractor expense.

The facility will be maintained in such a manner that it remains capable of providing all services required on this contract.

4.1.1 Tank inspection, Cleaning and Repair:

Tanks shall be repaired, cleaned and returned to Government service IAW DLA Energy Quality Assurance Provision E18 - INSPECTION AND CLEANING OF BULK PETROLEUM STORAGE TANKS. The SP shall empty, inspect, clean or repair each bulk petroleum storage tank and dispose of all tank bottom waste for each tank covered under this contract. The SP shall transfer remaining product to alternate tanks during tank cleaning as required. The time for cleaning will be measured from the date of the last cleaning regardless of whether the tank was under contract with the Government. Tanks requiring repair or cleaning will be removed from revenue until such time as they are returned to Government Service. Samples will be taken and tested. If tank cleaning is required earlier than the criteria listed below and the Government is shown to be responsible, then the Government will incur cleaning, sampling, and testing costs.

Note: The dates for when the tank will be taken out of service were provided and are reflected in the Quality Assurance Provision E18 of the contract.

4.1.2 The SP shall establish procedures for immediately notifying the QAR when irregularities occur or are suspected and, on all occasions, when loading/unloading is interrupted. Establish procedures for completing and distributing required documentation prior to release of the conveyances.

5 LOGISTICAL SUPPORT

5.1 All costs for providing the services required under this contract, except those specified below, will be included in the SP offer and will be included in the monthly usage charge.

6 COMPLIANCE REQUIREMENTS

6.1 Applicable Directives:

The SP shall comply with applicable statutory and regulatory requirements and validated best commercial practices.

This requirement applies to all performance criteria and deliverables set forth in this document. Appendix A provides a list of directives and other guidance that are applicable to the performance of this contract. The list is not all inclusive.

Additional information regarding DLA Energy Standards and Publications can be found at:

http://www.desc.dla.mil/DCM/DCMPage.asp?LinkID=DESC. In the event of conflicting guidance, contact the Contracting Officer (CO) for clarification.

6.2 Effective in FY 2020, the Department will no longer require contractors to report into the Enterprise-wide Contractor Reporting Application (ECMRA). For FY2020, contractor will begin reporting manpower data relating to the performance of service contracts in the System for Award Management (www.sam.gov), consistent with existing service contract reporting requirements under the Federal Acquisition Regulation (FAR) that is currently applicable only to Federal civilian agencies.

APPENDIX A

APPLICABLE DIRECTIVES

This list is not all-inclusive and is only intended to call the SP’s attention to certain potentially applicable requirements.

This list may change over time or vary according to the location of the terminal facility. The SP remains responsible for http://www.desc.dla.mil/DCM/DCMPage.asp?LinkID=DESC http://www.sam.gov/ knowing and complying with all applicable federal, state, and local laws and regulations throughout the term of this contract Federal Acquisition Regulation.

DoD 4140.25-M, DoD Management of Bulk Petroleum Products, Natural Gas, and Coal DoD 4140.25-M, DESC Interim Guidance MIL-DTL-25524E, Thermally Stable Aviation Turbine Fuel MIL-STD- 3004C, Change 1, DoD Standard Practice Quality Surveillance for Fuels, Lubricants and Related Products 29 CFR 1910.120, Hazardous Waste Operations and Emergency Response 29 CFR 1910.132, Personal Protective Equipment 29 CFR 1910.134, Respiratory Protection Program 29 CFR 1910.146, Confined Space Entry 29 CFR 1919.147, Energized Equipment, Lockout/Tagout 29 CFR 1910.1025 Toxic Substances - Lead 29 CFR 1910.1200, Hazardous Communication Program 29 CFR 1904, Reporting of Occupational Injuries and Illnesses 29 CFR 1925, Safety & Health Standards for Federal Service Contracts 33 CFR 154, Oil Pollution Prevention Operations Manual 40 CFR 112, Oil Pollution Prevention 40 CFR 122, NPDES Permit Plan 40 CFR 260-268, EPA Hazardous Waste Management System Plan (2nd link) 40 CFR 280, Underground Storage Tanks 41 CFR 50-204, Safety & Health Standards for Federal Supply Contracts 49 CFR 171, Hazardous Materials Regulations 49 CFR 172, Hazardous Materials Regulations 49 CFR 195 (Pipeline Safety – Where Applicable) Oil Pollution Act of 1990 National Fire Protection Association (NFPA)/Uniform Fire Code (UF) NFPA 30, Flammable and Combustible Liquids Code API 510, Pressure Vessel Inspection Code: Maintenance Inspection, Rating, Repair, and Alteration API 570, Pipeline Inspection Code API 620, Design and Construction of Large,Welded, Low-Pressure Storage Tanks API 650, Welded Steel Tanks for Oil Storage API 653, Tank Inspection, Repair, Alteration and Reconstruction API/EI 1581, Specifications and Qualification Procedures for Aviation Jet Fuel Filter/Separators, Fifth Edition 2002 (Addendum 20, 2006), or most recent edition API 2610, Design, Construction, Operation, Maintenance, and Inspection of Terminal & Inspection of Terminal & Tank Facilities API Manual of Petroleum Measurement Standards (MPMS) Chapter 3, Method of Gauging Petroleum Products API MPMS Chapter 4, Proving Systems API MPMS Chapter 5, Metering API MPMS Chapter 7, Methods of Measuring the Temperature of Petroleum Products API MPMS Standards Chapter 8, Sampling API MPMS Chapter 9, Section 1 Density Determination API MPMS Chapter 11.1, Vol Correction Factors API MPMS Chapter 12, Calculation of Petroleum Quantities, Section1 – Calculation of Static Petroleum Quantities, Part 1 – Upright Cylindrical Tanks and Marine Vessels API MPMS Chapter 17 Marine Measurement, All Sections 14

APPENDIX B

ABBREVIATIONS AND ACRONYMS

API – American Petroleum Institute CFR - Code of Federal Regulations CO - Contracting Officer DLA - Defense Logistics Agency DoD - Department of Defense DWT - Deadweight Tonnage FAS - Fuels Automated System IAW - In Accordance With JPTS - Thermally Stable Aviation Turbine Fuel LOA - Length overall NFPA - National Fire Protection Association PWS - Performance Work Statement QAR - Quality Assurance Representative QCP - Quality Control Plan SP - Service Provider WOA – Width overall

Appendix A

Contractor Instructions

Common Access Card (CAC) Procedures

Performance under this contract may require the contractor to obtain a Common Access Card (CAC). If CACs are issued under this contract, the contractor shall complete and comply with the following steps to obtain, control, and turn-in Government-issued CACs, as well as establish procedures to control and account for contractor CACs at all times. This process is only for the issuance and accountability of CACs. Contractors may be required to provide additional forms and follow additional procedures for other forms of access and/or background/security checks depending on local site/installation requirements.

1. The contractor has each contractor employee requiring a CAC complete and sign Sections I and II of the DD Form 1172-2. The instructions for completing the DD Form 1172-2 are located at http://www.cac.mil/docs/1172-2-Instructions.pdf.

For Section II, Block 22 - If the contractor employee signs and the DD Form 1172-2 it is then forwarded by the contractor. This provides verification for the employee information. If the contractor is submitting a DD Form 1172-2 for him/herself (e.g., the owner), with no higher authority above them for verification, then the signature in Block 22 must be notarized to verify identity.

2. The contractor forwards the DD Form(s) 1172-2 via hand-carry, secure mail, or encrypted email to (NOTE: The contractor may forward these forms individually or as a group):

The Contracting Officer’s Representative (COR) for the contract, if a COR was designated.

The Contracting Officer (CO) for the contract, if no COR was designated.

Each contractor employee must verify his/her account information upon receipt of an email from the Government containing a username and password for the Trusted Associate Sponsorship System (TASS). The web link for TASS is included in the email.

3. Each contractor employee will receive an email via TASS when his/her account has been approved. The email will notify the employee to obtain a Government-issued CAC from the nearest Real-Time Automated Personnel Identification System (RAPIDS) office. The email will also provide a link that identifies the locations of RAPIDS offices.

4. Each contractor employee shall obtain his/her issued CAC from the RAPIDS office.

5. The contractor, within one (1) business day of issuance, provides written notice via email to the COR (or the CO, if no COR was designated) for each contractor CAC issued identifying the contractor employee’s name, the date of issuance, and the date of expiration of the CAC. This notification may be made individually for each contractor employee or together for a group of contractor employees.

6. The contractor establishes procedures to control and account for Government-issued contractor CACs at all times, to include the following:

Ensure contractor CACs issued for this contract are only used for the purpose of performing under this contract.

Ensure contractor CACs are secured in a manner that precludes unauthorized use and that recognizes the CAC is the property of the U.S. Government.

Ensure contractor employees do not abuse or place holes in their CACs.

Ensure contractor employees do not display their CACs in public.

7. If a contractor CAC is lost or stolen:

The contractor employee shall immediately notify the contractor that the contractor

CAC has been lost or stolen.

The contractor shall immediately notify the COR (or the CO, if no COR was designated), detailing the circumstances regarding the lost or stolen contractor CAC, as follows:

In person, followed within one (1) business day by a written notice via email, or In writing, via email, or By telephone, followed within one (1) business day by a written notice via email.

The contractor shall report the lost or stolen CAC card to the local DLA Police/host installation police, who will provide the contractor a police report. If there is no local DLA Police/host installation police, or no police report is provided, the contractor shall provide information to the COR/CO, as applicable, detailing the circumstances of how the CAC was lost or stolen. The COR/CO will provide a memorandum for the contractor employee to support issuance of new CAC.

The contractor has the contractor employee bring the report/memorandum to the nearest RAPIDS office. If the CAC can be reissued within 24 hours, bring the report/memorandum to the nearest CAC office for reissue. If the CAC cannot be reissued in 24 hours, follow the steps for a new CAC, beginning at Step 1.

8. If the expiration date for a contractor CAC is prior to completion of the contract and the contractor employee is to continue working under the contract and still requires a CAC, the contractor:

Notifies the COR as follows:

In person, followed within one (1) business day by a written notice via email, or In writing, via email, or By telephone, followed within one (1) business day by a written notice via email.

No less than two (2) weeks prior to the current CAC’s expiration date, completes and complies with the steps above beginning with Step 2 for issuance of a new contractor CAC for the employee.

Brings the expiring CAC to the RAPIDS office for turn-in and receives new CAC.

Notifies the COR once a new CAC has been issued.

9. The contractor/contractor employee turns in any found CACs immediately, via hand- carry, to the nearest Federal law enforcement office.

10. The contractor immediately collects all contractor CAC(s) from the contractor employee(s) at:

Contract completion or termination Termination/Reassignment of an employee (this includes any reason the employee is no longer working for the contractor under the contract or otherwise no longer requires a CAC)

11. The contractor:

For contract completion or termination – within one (1) business day after collecting the contractor CAC(s), arranges for turn-in via one of the below methods:

If the COR/CO is co-located or near enough that in-person transfer of CACs can be arranged, the contractor:

Arranges to meet the COR (or the CO, if no COR was designated) to turn-in the collected contractor CAC(s).

Hand-carries all collected contractor CACs for turn-in to meet the COR (or the CO, if no COR was designated).

Completes and signs the Government-Issued Contractor CAC Turn-In Receipt with the COR (or the CO, if no COR was designated). The contractor is provided a copy of the receipt.

If in-person transfer of CAC cannot be arranged, the contractor:

Sends, via certified mail, the CACs to the COR/CO. The contractor includes in the package the Government-Issued Contractor CAC Turn-In Receipt, with signed acknowledgement of contractor turn-in.

Notifies COR/CO that CACs have been sent via certified mail.

Receives a completed copy of the receipt from the COR/CO once the

COR/CO has received the CACs.

For termination/reassignment of an employee:

Immediately notifies the COR (or the CO, if no COR was designated) that the employee is no longer working for the contractor under the contract or otherwise no longer requires a CAC, as follows:

In person, followed within one (1) business day by a written notice via email, or In writing, via email, or By telephone, followed within one (1) business day by a written notice via email.

Follow the turn-in procedures above for contract completion or termination, as applicable.

Contractor Reporting Requirements: The contractor is required to submit, on a monthly basis, to the COR (or the CO, if no COR was designated) a report of all employees working on the contract who have been issued CAC cards and a verification of whether each listed employee still requires a CAC.

The report must note where changes have occurred (additions or deletions) since the previous month.

Contractor employees who already have a CAC related to another DLA or DoD contract must be included in the monthly report. Contractor shall note the issuing organization and the CAC expiration date. Contractor is still responsible for notifying the COR/CO when the individual is no longer working under the subject contract.

The above procedures have been established as a DLA security measure. Contractors are advised that failure to comply with any of the above requirements will be considered a violation of the terms and conditions of the contract and the Contracting Officer may take action to remedy such violations.

Specifically, failure to safeguard, follow these procedures, including reporting requirements, or turn-in CACs within the established timeframes may result in the following actions, which are in addition to other actions the Contracting Officer may take under governing law and regulation and the terms and conditions of the contract:

Immediate work stoppage (issuance of a stop work order), not to be lifted until resolution of

CAC issue Disapproval of invoices and delay of payment Withholding of final payment (in accordance with FAR 52.204-9) Documentation of CAC Non-Compliance in the Contractor Performance Assessment

Reporting System (CPARS)

CAC