Summary of ATTACHMENT G - Sample Critical Reports

This is a supporting exhibit document for Orange County, Florida's Corrections Jail Management System RFP (Y25-101-KS), which details the critical reports currently utilized by the Orange County Corrections Department (OCCD). The document lists 44 distinct report categories that the replacement system must support, spanning judicial operations, inmate population management, medical services, food services, inmate records, and operational tracking functions. These reports include court hearing listings, pre-trial judiciary data, daily booking records, inmate population breakdowns, violent offender holds, incident tracking, law enforcement arrest data, medical assessments, dietary management, physical assessments, vaccination records, treatment orders, triage reports, sick call logs, initial appearance proceedings, jail information systems, mugshot reports, shift reports, inmate segregation tracking, and detailed inmate records management. The comprehensive scope of reporting requirements demonstrates the operational complexity that the new system must accommodate to replace the existing GlobalTel Link/DSI Offender Management System version 7.7.5 currently deployed across Orange County's 5,175-bed correctional facility serving an average daily population of 2,716 inmates with approximately 102 daily bookings.

The reporting requirements underscore the technical and functional depth required of bidding vendors, who must demonstrate experience implementing correctional management systems in facilities with 1,000 or more beds while maintaining compliance with FBI CJIS Security Policy, Americans with Disabilities Act standards, and Orange County technology requirements. Sealed responses are due by January 8, 2026, at 4:00 pm EST (with subsequent deadline extensions noted for March 5 and March 12, 2026), with a non-mandatory pre-bid meeting scheduled for December 3, 2025, at 11:00 am. The selected vendor must support approximately 900 concurrent users and integrate with 20+ external systems including AFIS, medical, pharmacy, court, and probation platforms. The contract term is five years with optional renewal periods, and vendors must carry comprehensive insurance including $1M Commercial General Liability, $1M Professional E&O, $5M Network Security Liability, and $1M Fidelity/Crime Liability coverage.