ATTACHMENT_F_-_System_Interface_Requirements.pdf
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- Attached to
- Corrections Jail Management System State and local contract opportunity
- Solicitation number
- Y25-101-KS
- Issued by
- Orange County, Orlando City, Florida
About this file
This is a System Interface Requirements document for Orange County, Florida's Corrections Jail Management System (RFP Y25-101-KS), detailing the technical specifications and data exchange protocols required for the proposed solution. The system must integrate with over 20 external applications and internal modules, including pharmacy management, medical records, inmate communications, fingerprint identification (AFIS), and numerous criminal justice agency systems. The County is seeking a commercial off-the-shelf web-based solution capable of supporting approximately 900 concurrent users, processing 102 daily inmate bookings, and managing a 5,175-bed facility with an average daily population of 2,716 inmates. A non-mandatory pre-bid meeting is scheduled for December 3, 2025, at 11:00 am, with written questions due by December 10, 2025, at 5:00 pm EST. Sealed electronic responses must be submitted through the OpenGov e-Procurement Platform by January 8, 2026, at 4:00 pm EST, with additional submission deadlines noted for March 5 and March 12, 2026. The procurement follows a three-phase evaluation process including written proposals, software demonstrations with team interviews, and cost assessment, with a five-year contract term and optional renewal provisions.
The interface requirements encompass two-way and one-way data exchanges with systems including Medical Management, Pharmacy, AFIS, Probation Tracking, Victim Notification, court systems, and multiple law enforcement and judicial agency platforms. The incumbent vendor is GlobalTel Link/DSI, currently operating Offender Management System version 7.7.5 on a Windows Server 2016 and Oracle 11.0 infrastructure. Vendors must demonstrate previous implementation experience in correctional facilities with 1,000 or more beds and comply with FBI CJJIS Security Policy, field-level data encryption, antivirus protections, and annual penetration testing requirements. Comprehensive insurance coverage is mandated, including $1 million in Commercial General Liability, $1 million in Professional Errors and Omissions, $5 million in Network Security Liability, and $1 million in Fidelity/Crime Liability. Contract pricing includes milestone-based payments for software licensing, implementation, data conversion, interface development, reporting dashboards, training, and post-production support, with annual price adjustments limited to the Consumer Price Index or 4 percent.
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Text version
ATTACHMENT F
System Interface Requirements
Application Description Interface Data Elements
Pharmacy Tracks Inmate Medications
Two way Demographics, Permanent#, Booking#, Medication Data
Medical Management System Tracks and Manage Inmate EMR and History
Two way Demographics, Permanent#, Booking#, Housing, Alerts, Appointments, Medical Orders, Medication, Diets, Treatments, Allergies
Sickcall Allow Inmates to schedule a visit
One way Demographics, Housing and Releasing Information
Inmate Phone Allow Inmates to make calls
One way Demographics, Housing and Releasing Information
Mugshots Capture Inmate mugshots
Two way Demographics, Housing and Releasing Information
Probation Tracking Tracks Inmate on probation
One way Demographics, Housing and Releasing Information
Inmate Accounts Allow residents to make deposits to inmate accounts
One way Demographics, Housing and Releasing Information
BESTJAIL Daily Booking and Releases
One way Demographics, Charges and Bonds
AFIS Fingerprinting identification system
Two way Inmate demographics, charges, fingerprints and photo
Core Warehouse and Banking Sends Demographics and Housing Data
One way Demographics, Housing and Releasing Information
Inmate Banker Sends Demographics and Housing Data
One way Demographics, Housing and Releasing Information
Mugshots Sends Demographics and Mugshots to external agencies
One way Demographics, Housing, Releasing and Mugshots
Video Visitation Sends Demographics and Housing Data
One way Inmate demographics, Bookings and Releases
Victim Notification Sends Inmate Arrest, Releases and Victim information
One way Inmate demographics, bookings and releases and victims
Orlando Sentinel Sends Demographics and Housing Data - Daily Bookings
One way Inmate demographics and charges
Public Defender records system Sends Inmate Arrest and One way Inmate demographics bookings
Releases Information and releases State Attorney records system Sends Inmate Arrest and
Releases Information One way Inmate demographics bookings and releases Sheriff records system Sends Inmate Arrest and
Releases Information One way Inmate demographics, bookings and releases Clerk of Courts records system Sends Inmate Arrest and
Releases Information One way Inmate demographics, charges, bonds, and release Internal Affairs records system Sends Inmate Arrest and
Releases Information One way Inmate demographics bookings and releases Integrated Criminal Justice System
Sends Inmate Arrest Information
One way Inmate Booking Data
Smart Communications Electronic Mail
Sends Demographics and Housing Data
One way Inmate demographics, Bookings and Releases
Inmate Eligibility -TPA Sends Demographics and Housing Data
One way Inmate demographics, Bookings and Releases
Criminal Justice Data Transparency (CJDT)
Sends Inmate Arrest Information
One way Inmate demographics, Bookings, Charges and Releases
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