Attachment_G_DARPA_Cost_Proposal_Spreadsheet.xlsx

XLSX spreadsheet 70 KB Posted Jun 3, 2025

Attached to: Defense Sciences Office (DSO) Office-wide BAA
Solicitation number: HR001125S0013
Issued by: Defense Advanced Research Projects Agency

About this file

Written by GovTribe AI · Jun 3, 2025

This is a DARPA Cost Proposal Spreadsheet template for a Defense Sciences Office (DSO) Broad Agency Announcement (BAA) with solicitation number HR001125S0013. The comprehensive Excel spreadsheet provides a detailed cost breakdown framework for potential contractors, requiring granular financial information across multiple cost categories including direct labor, fringe benefits, overhead, subcontracts, consultants, materials, equipment, travel, and other direct costs. The template is designed for proposers to document labor hours, rates, personnel details, and cost calculations across two potential project phases, with specific instructions for completing each section and mandatory notes about rate applications, documentation requirements, and cost formula traceability.

The spreadsheet includes extensive guidance for proposers, emphasizing the need for precise cost documentation, competitive pricing justification, and supporting evidence for items over $5,000. It incorporates tabs for materials, equipment, travel, and other direct costs, each requiring detailed vendor information, basis of estimate, and reference documentation. The template is specifically tailored for DARPA's DSO solicitation, which seeks innovative scientific research approaches for national security applications, explicitly excluding evolutionary improvements to existing practices. Proposers must provide comprehensive financial details using this standardized cost proposal format, with particular attention to indirect cost calculations, milestone-based pricing, and thorough cost substantiation.

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File	Type	Posted
Attachment_N_Accelerated_Contract_Award_Option_-_Model_OT_Agreement_for_Research_Amendment_1.docx	DOCX document	Sep 16, 2025
Attachment_P_Model_Cooperative_Agreement.docx	DOCX document	Sep 16, 2025
Attachment_M_Accelerated_Contract_Award_Option_-_Model_OT_Agreement_for_Prototype_Amendment_1.docx	DOCX document	Sep 16, 2025
Attachment_G_DARPA_Cost_Proposal_Spreadsheet_Amendment_1.xlsx	XLSX spreadsheet	Sep 16, 2025
HR001125S0013_Amendment_1_Summary_of_Changes.docx	DOCX document	Sep 16, 2025
Attachment_F_Proposal_Instructions_and_Volume_II_Template_Cost_Amendment_1.docx	DOCX document	Sep 16, 2025
Attachment_I_Accelerated_Award_Option_Election_and_Attestation_Form_Amendment_1.docx	DOCX document	Sep 16, 2025
HR001125S0013-Amendment-01.pdf	PDF	Sep 16, 2025
Attachment_D_Proposal_Summary_Slide_Template.pptx	PPTX presentation	Jun 3, 2025
Attachment_N_Accelerated_Contract_Award_Option_Model_OT_Agreement_for_Research.docx	DOCX document	Jun 3, 2025
Attachment_O_DSO_General_Controlled_Unclassified_Information_Guide_CUIG_signed.pdf	PDF	Jun 3, 2025
Attachment_M_Accelerated_Contract_Award_Option_Model_OT_Agreement_for_Prototype.docx	DOCX document	Jun 3, 2025
Attachment_F_Proposal_Instructions_and_Volume_II_Template__Cost.docx	DOCX document	Jun 3, 2025
Attachment_B_Abstract_Summary_Side_Template.pptx	PPTX presentation	Jun 3, 2025
Attachment_K_Accelerated_Contract_Award_Option_Model_Contract__Small_Business_.pdf	PDF	Jun 3, 2025
Attachment_I_Accelerated_Award_Option_Election_and_Attestation_Form.docx	DOCX document	Jun 3, 2025
Attachment_J_Accelerated_Contract_Award_Option_Model_Contract__Large_Business_.pdf	PDF	Jun 3, 2025
Attachment_A_Executive_Summary_Template.docx	DOCX document	Jun 3, 2025
Attachment_H_Classified_Submission_Requirements_Instructions_and_Procedures.docx	DOCX document	Jun 3, 2025
Attachment_E_Proposal_Instructions_and_Volume_I_Template__Technical_and_Management.docx	DOCX document	Jun 3, 2025
Attachment_C_Abstract_Instructions_and_Template.docx	DOCX document	Jun 3, 2025
Attachment_L_Accelerated_Contract_Award_Option_Baseline_Model_Contract_Addendum_Additional_Circumstance-Driven_Clauses.docx	DOCX document	Jun 3, 2025
HR001125S0013.pdf	PDF	Jun 3, 2025

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Total Amount

DARPA Streamlined Cost Proposal Spreadsheet May 2025- See Detailed Instructions Below Cost Information

Highlighted cell color corresponds to notes below (some cells also have notes for additional guidance)

**All calculations in cells must have a traceable formula**

Proposer
Prime or Subcontractor (dropdown)	(Fill-in)
CAGE CODE		(Note 2)		(Note 2)
		Phase 1 (CFY2X MM/YY to MM/YY)	Phase 1 (CFY2X MM/YY to MM/YY)	Phase 2 (CFY2X MM/YY to MM/YY)	Phase 2 (CFY2X MM/YY to MM/YY)	Total
Direct Labor (DL)		Enter Project PoP as "MM/YY to MM/YY"	Enter Project PoP as "MM/YY to MM/YY"	Enter Project PoP as "MM/YY to MM/YY"	Enter Project PoP as "MM/YY to MM/YY"		X-Months

wade.wargo: Indicate the actual number of total months for the Base and Options.

Proposer's Labor Category (Note 1) Name (Last, First) Hours Direct Rate Direct Cost Fringe Benefits Rate Fringe Benefits Cost tc={90A6E888-1A75-4266-98F9-4B8314C515C6}: [Threaded comment]

Your version of Excel allows you to read this threaded comment; however, any edits to it will get removed if the file is opened in a newer version of Excel. Learn more: https://go.microsoft.com/fwlink/?linkid=870924

Comment:

Insert formulas in Column as appropriate. See Note 3 Overhead Rate Overhead Cost tc={37D6EDB9-9504-49E9-B8D5-667BE466E0CD}: [Threaded comment]

Comment:

Insert formulas in Column as appropriate. See Note 3 Total $ Hours Direct Rate Direct Cost Fringe Benefits Rate Fringe Benefits Cost tc={274927CE-D48C-4461-ACC5-6763DC3F958C}: [Threaded comment]

Comment:

Insert formulas in Column as appropriate. See Note 3 Overhead Rate Overhead Cost Total $ Hours Direct Rate Direct Cost Fringe Benefits Rate Fringe Benefits Cost tc={E374389D-2B3C-4089-B85A-FEBDFFCA2F7F}: [Threaded comment]

Comment:

Insert formulas in Column as appropriate. See Note 3 Overhead Rate Overhead Cost Total $ Hours Direct Rate Direct Cost Fringe Benefits Rate Fringe Benefits Cost tc={68F51A89-1F22-4FE7-9CD3-A891344E3A10}: [Threaded comment]

Comment:

Insert formulas in Column as appropriate. See Note 3	Overhead Rate	Overhead Cost	Total $	Hours	Subtotal
					$ - 0	$ - 0		$ - 0	$ - 0		$ - 0	$ - 0		$ - 0	$ - 0		$ - 0	$ - 0		$ - 0	$ - 0		$ - 0	$ - 0		$ - 0	$ - 0	- 0	$ - 0
					$ - 0	$ - 0		$ - 0	$ - 0		$ - 0	$ - 0		$ - 0	$ - 0		$ - 0	$ - 0		$ - 0	$ - 0		$ - 0	$ - 0		$ - 0	$ - 0	- 0	$ - 0
					$ - 0	$ - 0		$ - 0	$ - 0		$ - 0	$ - 0		$ - 0	$ - 0		$ - 0	$ - 0		$ - 0	$ - 0		$ - 0	$ - 0		$ - 0	$ - 0	- 0	$ - 0
					$ - 0	$ - 0		$ - 0	$ - 0		$ - 0	$ - 0		$ - 0	$ - 0		$ - 0	$ - 0		$ - 0	$ - 0		$ - 0	$ - 0		$ - 0	$ - 0	- 0	$ - 0
					$ - 0	$ - 0		$ - 0	$ - 0		$ - 0	$ - 0		$ - 0	$ - 0		$ - 0	$ - 0		$ - 0	$ - 0		$ - 0	$ - 0		$ - 0	$ - 0	- 0	$ - 0
					$ - 0	$ - 0		$ - 0	$ - 0		$ - 0	$ - 0		$ - 0	$ - 0		$ - 0	$ - 0		$ - 0	$ - 0		$ - 0	$ - 0		$ - 0	$ - 0	- 0	$ - 0
					$ - 0	$ - 0		$ - 0	$ - 0		$ - 0	$ - 0		$ - 0	$ - 0		$ - 0	$ - 0		$ - 0	$ - 0		$ - 0	$ - 0		$ - 0	$ - 0	- 0	$ - 0
					$ - 0	$ - 0		$ - 0	$ - 0		$ - 0	$ - 0		$ - 0	$ - 0		$ - 0	$ - 0		$ - 0	$ - 0		$ - 0	$ - 0		$ - 0	$ - 0	- 0	$ - 0
					$ - 0	$ - 0		$ - 0	$ - 0		$ - 0	$ - 0		$ - 0	$ - 0		$ - 0	$ - 0		$ - 0	$ - 0		$ - 0	$ - 0		$ - 0	$ - 0	- 0	$ - 0
					$ - 0	$ - 0		$ - 0	$ - 0		$ - 0	$ - 0		$ - 0	$ - 0		$ - 0	$ - 0		$ - 0	$ - 0		$ - 0	$ - 0		$ - 0	$ - 0	- 0	$ - 0
	ERROR:#REF!								ERROR:#REF!												ERROR:#REF!								$ - 0
	Direct Costs		- 0		$ - 0					- 0	$ - 0					- 0	$ - 0					- 0	$ - 0					0.00	$ - 0
	Fringe Costs					$ - 0						$ - 0						$ - 0						$ - 0					$ - 0
	Overhead Costs							$ - 0						$ - 0						$ - 0						$ - 0			$ - 0
									Cost						Cost						Cost						Cost
	Subcontracts/Interorganizational Transfer	CAGE CODE
	Subcontract/Interorganizational Name - #01								$ - 0						$ - 0						$ - 0						$ - 0		$ - 0
	Subcontract/Interorganizational Name - #02								$ - 0						$ - 0						$ - 0						$ - 0		$ - 0
	Subcontract/Interorganizational Name - #03								$ - 0						$ - 0						$ - 0						$ - 0		$ - 0
	Insert line(s) for any additional Subcontractors/Interorganizational								$ - 0						$ - 0						$ - 0						$ - 0		$ - 0
	Subtotal Subcontract Costs								$ - 0						$ - 0						$ - 0								$ - 0
	Subcontract Overhead (if applicable see note 3)	See Note 3					Base	Rate					Base	Rate					Base	Rate					Base	Rate
	Subcontract Overhead Cost								$ - 0						$ - 0						$ - 0						$ - 0		$ - 0
	Consultants						Hours	Rate					Hours	Rate					Hours	Rate					Hours	Rate
	Total Consultant Costs								$ - 0						$ - 0						$ - 0						$ - 0	- 0	$ - 0
	Other Direct Costs																													Check sum
	Materials/Supplies	Provide details in Materials Tab																											$ - 0	$ - 0
	Equipment	Provide details in Equip. Tab																											$ - 0	$ - 0
	Travel	Provide details in Travel Tab																											$ - 0	$ - 0
	Other ODCs	Provide details in other ODC Tab																											$ - 0	$ - 0
	Total Other Direct Costs								$ - 0						$ - 0						$ - 0						$ - 0		$ - 0
	Material Handling (if applicable see note 3)	See Note 3					Base	Rate					Base	Rate					Base	Rate					Base	Rate
	Total Material Handling Costs								$ - 0						$ - 0						$ - 0						$ - 0		$ - 0
	Subtotal Cost																												$ - 0
	General and Administrative (G&A) (if applicable see note 4)	See Note 4					Base

tc={0CE4E0F3-B411-40AA-92BC-6EF8820A8587}: [Threaded comment]

Comment:

For Universities: Use MTDC base as applicable Rate Base tc={4555BD5F-9E4C-45C9-A840-E3096D7196DB}: [Threaded comment]

Comment:

If Financial Assistance Instrument use MTDC base for F&A application Rate Base tc={4A24F62E-DE19-49F7-B244-D8735EF9C2AC}: [Threaded comment]

Comment:

If Financial Assistance Instrument use MTDC base for F&A application tc={68F51A89-1F22-4FE7-9CD3-A891344E3A10}: [Threaded comment]

Comment:

Insert formulas in Column as appropriate. See Note 3 wade.wargo: Indicate the actual number of total months for the Base and Options. Rate Base tc={709294CC-C736-4AD4-957F-0A2770BC1FFB}: [Threaded comment]

Comment:

If Financial Assistance Instrument use MTDC base for F&A application tc={50BD16B6-8BEC-4961-8C22-B411A15ABE5C}: [Threaded comment]

Comment:

Break out all ODCs by Phase/CFY that equals the grand total on corresponding worksheets & Subtotal Column tc={D4345C74-5B9A-4A43-B1D4-D9DCEE15F4F5}: [Threaded comment]

Comment:

Break out all ODCs by Phase/CFY that equals the grand total on corresponding worksheets & Subtotal Column tc={90A6E888-1A75-4266-98F9-4B8314C515C6}: [Threaded comment]

Comment:

Insert formulas in Column as appropriate. See Note 3 tc={C2B85035-6466-41B9-847D-3B9A1AB021F9}: [Threaded comment]

Comment:

Break out all ODCs by Phase/CFY that equals the grand total on corresponding worksheets & Subtotal Column tc={5E969442-EE9C-4498-88CB-2EF13BB42D91}: [Threaded comment]

Comment:

Break out all ODCs by Phase/CFY that equals the grand total on corresponding worksheets & Subtotal Column tc={37D6EDB9-9504-49E9-B8D5-667BE466E0CD}: [Threaded comment]

Comment:

Insert formulas in Column as appropriate. See Note 3 tc={0CE4E0F3-B411-40AA-92BC-6EF8820A8587}: [Threaded comment]

Comment:

For Universities: Use MTDC base as applicable tc={274927CE-D48C-4461-ACC5-6763DC3F958C}: [Threaded comment]

Comment:

Insert formulas in Column as appropriate. See Note 3 tc={4555BD5F-9E4C-45C9-A840-E3096D7196DB}: [Threaded comment]

Comment:

If Financial Assistance Instrument use MTDC base for F&A application tc={E374389D-2B3C-4089-B85A-FEBDFFCA2F7F}: [Threaded comment]

Comment:

Insert formulas in Column as appropriate. See Note 3				Rate
	Total G&A Cost			$ - 0	$0.00		$ - 0	$0.00		$ - 0	$0.00		$ - 0	$ - 0
	Total Cost			$ - 0			$ - 0			$ - 0			$ - 0	$ - 0
	Facilities Capital Cost of Money (COM)	Base	Rate		Base	Rate		Base	Rate		Base	Rate
				$ - 0			$ - 0			$ - 0			$ - 0	$ - 0
				$ - 0			$ - 0			$ - 0			$ - 0	$ - 0
	Total COM			$ - 0			$ - 0			$ - 0			$ - 0	$ - 0
	Fee/Profit	Rate	ERROR:#DIV/0!	$ - 0	Rate	ERROR:#DIV/0!	$ - 0	Rate	ERROR:#DIV/0!	$ - 0	Rate	ERROR:#DIV/0!	$ - 0	$ - 0
	Total Cost Plus Fee (or Total Price)			$ - 0			$ - 0			$ - 0			$ - 0	$ - 0
	***Milestone Tabs only for Other Transactions or as directed by DARPA, See note 5
	Instructions:

• The Direct Labor Hours can either be regular hours dedicated to the program, or a percentage of full time dedicated to the program, depending on the norm for the proposing organization.

• If the proposed level of effort will be a percentage, the number format in cells C14-C37 and F14-F37 should be updated to "Percentage" format.

• If the proposed level of effort will be a percentage

• For PRIME submission - Subcontractor Name: If there are subcontracts, list all subcontractor names.

• In upper right last column, replace the X in X-Months with actual number of months for the Base and Options.

• List Principal Investigator and Key Personnel working on the project even if they receive no salary support.

• Subcontracts/Interorganizational Transfers: If appropriate, place Subcontractor name(s) or Interorganizational Name/Code in Column B.

• Consultants: If appropriate, place Consultant name(s) in Column B.

Note 1: Any proposed personnel in the technical proposal should be identified with their labor category.

Note 2: Enter proposed PoP in C12 by Contractor Fiscal Year (CFY) in C11 that applies. If the Phase 1 PoP spans a second CFY enter the applicable PoP months by CFY2 in cells F12 and F11. If Phase 2 is applicable, the same logic applies, and fill in "CFY X" with the appropriate CFY, otherwise leave blank. Ensure that the time periods match those stated in the technical proposal.

Note 3: Insert applicable indirect rates in purple columns. Modify rate category nomenclature, add columns/rows, or leave columns/rows blank as applicable to the Performer. Insert applicable cost formula based on rate and application base according to company accounting procedures. The indirect cost categories within this spreadsheet are not all encompassing. Add or edit indirect cost categories as needed but ensure to insert applicable cost formula based on rate and application base. **all calculations in cells must have a traceable formula**.

Note 4: If a University use F&A instead of G&A and use Modified Total Direct Cost application base**all calculations in cells must have a traceable formula**.

Note 5: If proposing an Other Transaction award type, fill out Milestone Tabs.

Insert formulas in Column as appropriate. See Note 3

Break out all ODCs by Phase/CFY that equals the grand total on corresponding worksheets & Subtotal Column

For Universities: Use MTDC base as applicable

If Financial Assistance Instrument use MTDC base for F&A application

Materials-Supplies

	MATERIALS - SUPPLIES (Note 1)		Subtotals and Totals must match Total Amount worksheet
	See Instructions Below
	Item
(Note 2)	Description of Material/ Supply	Qty	Unit Price	Extended Price	Competitive / Commercial/ Sole Source	Vendor/Source (If known)	Basis of Estimate (Note 3)	Supporting documentation has been provided (Y/N) (Note 3)	Reference Document Number
	Base				$0.00					Y
	1				$0.00					N
	2				$0.00
	3				$0.00
	Option I				$0.00
	4				$0.00
	5				$0.00
	6				$0.00
	7				$0.00
				TOTAL	$0.00

Instructions: • Fill out all columns on the Materials/Supplies Tab for each item. Subtotals and Totals must match Total Amount worksheet

• Insert the most specific unit description of material in column B. Avoid general descriptions of categories of material.

• In column F, indicate is the material line is competitive, commercial (e.g. catalog, internet, price list) or a sole source manufactured item

• Provide vendor or source name in Column G

• Add additional lines if needed.

Note 1: Material is property that may be incorporated into or attached to a deliverable end item or that may be consumed or expended in performing a contract. It includes assemblies, components, parts, raw and processed materials, and small tools and supplies that may be consumed in normal use in performing a contract. Material should be proposed separately from Equipment.

Note 2: Include a separate section in the above table for the Base and each Option. Add additional lines labeled with Options if needed.

Note 3: Column H, insert a basis of estimate for each material line item (e.g. vendor quote, internet pricing, historical pricing, etc). Column I, in an attachment, provide supporting documentation for all items with an extended price of $5000 or greater, e.g. copy of vendor quote, past invoice/PO, page from catalog, or method used for deriving engineering estimates. • Clearly label Materials/Supplies backup with a Reference Document Number in the format of MAT000 starting with MAT001. Place the Reference Document Number in the upper right hand side of the backup page. If there are several quotes on a page, items not desired must be lined out and each desired item must have a separate reference number placed to the left of the item on the backup page. The Reference Document Number must be listed next to the appropriate item on the Materials/Supplies worksheet under the Reference Document Number column.

• Ensure that descriptions and vendors listed on the Materials/Supplies worksheet match information provided in the backup.

• Number Reference Document Numbers sequentially so they match the Item number in the Base. For example, Item number 1 should match MAT001. If the same items are used again in the options, there is no need to renumber or add additional copies of the backup, but list the items sequentially for each option by Reference Document Number. As an example, MAT010 could be used for Base item number 10, Option I item number1 and Option II Item number 6.

Equipment List EQUIPMENT (Note 1) Subtotals and Totals must match Total Amount worksheet

	Item
(Note 2)	Description of Equipment (Note 1)	Justification for why the equipment is needed	Will the equipment be included as part of a deliverable item under the award? (Y/N)	Type of Equipment (special test equipment, special tooling, general purpose equipment, or plant equipment)
(Note 3)	Qty	Unit of Issue	Unit Price	Total Price	Vendor/Source	Basis of Estimate (Note 4)	Supporting documentation has been provided (Y/N)
(Note 4)	Reference Document Number
	Base								$0	Y
									$0	N
									$0
	Option I
									$0
								TOTAL	$0

Instructions: • Subtotals and Totals must match Total Amount worksheet

• Fill out all columns on the Equipment Tab for each item.

• Add additional lines if needed.

• Provide justification for equipment. Be sure to indicate the benefit(s) to the Government. Expand on any statements along the lines of “It is needed to support the project deliverables”. Costs must be approved by the Program Officer. Link the justification to the type of equipment purchase, i.e. special test equipment, special tooling, or plant equipment.

• Include supporting documentation for each entry with unit cost over $5,000. Backup may consist of a vendor quote, past purchase order or invoice, information from a website, or a detailed explanation of labor and material costs for custom made items.

• Label equipment backup clearly with a Reference Document Number in the format of EQ000 starting with EQ001. Place the Reference Document Number in the upper right hand side of the backup page. If there are several quotes on a page, items not desired must be lined out and each desired item must have a separate reference number placed to the left of the item on the backup page. The Reference Document Number must be listed next to the appropriate item on the Equipment worksheet under the Reference Document Number column.

• Ensure that descriptions and vendors listed on the Equipment worksheet match information provided in the backup.

• Number Reference Document Numbers sequentially so they match the Item number in the Base. For example, Item number 1 should match EQ001. If the same items are used again in the options, there is no need to renumber or add additional copies of the backup, but list the items sequentially for each option by Reference Document Number. As an example, EQ010 could be used for Base item number 10, Option I item number 1 and Option II Item number 6.

Note 1: Contractors are normally required to furnish all equipment and/or facilities necessary to perform Government contracts (see FAR 45.102(a)). The Government may allow equipment and/or facilities only under special circumstances. If equipment and/or facilities are proposed, the specific description should identify the component, nomenclature, and configuration of the equipment/hardware that it proposes to purchase for this effort. The purchase on a direct reimbursement basis of equipment that is not included in a deliverable item will be evaluated for allowability on a case-by-case basis. Maximum use of Government integration, test, and experiment facilities is encouraged.

Note 2: Include a separate section in the above table for the Base and each Option. Add additional lines labeled with Options if needed.

Note 3:

Definitions:

Special Test Equipment is defined as either single or multipurpose integrated test units engineered, designed, fabricated, or modified to accomplish special purpose testing in performing a contract. It consists of items or assemblies of equipment including standard or general purpose items or components that are interconnected and interdependent so as to become a new functional entity for special testing purposes.

Special tooling is defined as jigs, dies, fixtures, molds, patterns, taps, gauges, and all components of these items, including foundations and similar improvements necessary for installing special test equipment, and which are of such a specialized nature that without substantial modification or alteration their use is limited to the development or production of particular supplies or parts thereof or to the performance of particular services.

Plant equipment means personal property of a capital nature (including equipment, machine tools, test equipment, furniture, vehicles, and accessory and auxiliary items) for use in manufacturing supplies, in performing services, or for any administrative or general plant purpose. It does not include special tooling or special test equipment.

Note 4: In an attachment, provide all supporting documentation to support your price basis, e.g. copy of vendor quote, past invoice/PO, page from catalog, or method used for deriving engineering estimates.

Travel TRAVEL (Notes 1, 2 and 3) Subtotals and Totals must match Total Amount worksheet

		TRAVEL DETAIL
Base / Option / Task	Purpose of Trip	Origin Destination	Final Destination	# People	# Days	# of Trips	# days at 100% Hotel per diem	# days at 100% M&IE per diem	# days at 75% M&IE per diem	Round Trip Airfare/ Trainfare per person	Total Airfare/ Trainfare $ per Trip	Hotel Per Diem Rate per person	Total Hotel Per Diem $ per trip	M&IE Per Diem Rate per person	100% M&IE Per Diem $	75% M&IE Per Diem $	Total M&IE Per Diem $ per trip	Car Rental dollars per day including Taxes & Fees	# of Cars (1-3 people per car)	Total Car rental $ per trip	Standard Personal Car Mileage Rate	Estimated Number of Round trip Miles per Car	# of Personal Cars	Total Mileage Rate Dollars	Conference Fees	Other Expenses (tolls, parking, rental gas, wi-fi)	TOTAL DIRECT DOLLARS PER TRIP	GRAND TOTAL DIRECT DOLLARS FOR ALL TRIPS
							0	0	0		$ - 0		$ - 0		$0.00	$0.00	$ - 0			$ - 0				$ - 0			$ -	$ -
							0	0	0		$ - 0		$ - 0		$0.00	$0.00	$ - 0			$ - 0				$ - 0			$ -	$ -
							0	0	0		$ - 0		$ - 0		$0.00	$0.00	$ - 0			$ - 0				$ - 0			$ -	$ -
							0	0	0		$ - 0		$ - 0		$0.00	$0.00	$ - 0			$ - 0				$ - 0			$ -	$ -
Base Total Travel																												$ -
							0	0	0		$ - 0		$ - 0		$0.00	$0.00	$ - 0			$ - 0				$ - 0			$ -	$ -
							0	0	0		$ - 0		$ - 0		$0.00	$0.00	$ - 0			$ - 0				$ - 0			$ -	$ -
							0	0	0		$ - 0		$ - 0		$0.00	$0.00	$ - 0			$ - 0				$ - 0			$ -	$ -
							0	0	0		$ - 0		$ - 0		$0.00	$0.00	$ - 0			$ - 0				$ - 0			$ -	$ -
Option Total Travel																												$ -
GRAND TOTAL TRAVEL																												$ -

Instructions: • When completing the “Origin” and “Final” Destination information, enter the city and state where travel will originate and end. For example, from Seattle WA to Washington DC. Do not list airport codes.

• Include the trip purpose. It must be referred to in the Technical Proposal. Publications, conference attendance, and presentations are encouraged but must be justified to and approved by the Program Officer.

• Remember that you cannot stay overnight the same number of days that you travel. There must always be one more day than night.

• The first day and the last day of travel are charged at 75% of the M&IE per diem rate. If you travel for just one day (lasting 12 hours or more), the M&IE per diem rate is also charged at 75%. For answers to FAQs about per diem and travel rates, please review: https://www.gsa.gov/travel/plan-book/per-diem-rates/frequently-asked-questions-per-diem.

• Do not combine any categories.

• For lodging and M&IE, use federal Per Diem Rates found at https://www.gsa.gov.

• Submit backup for airfare and rental cars. Price airfare at economy rates; indicate if the airfare is refundable.

Note 1: Estimates and the resultant costs claimed must conform to the applicable Federal cost principles.

• Do not combine any categories.

Note 2: Include a separate section in the above table for the base and each option

Note 3: If there are miscellaneous expenses associated with the trip, provide description and rationale.

Other ODCs

	OTHER DIRECT COSTS (Note 1)		Subtotals and Totals must match Total Amount worksheet
	See Instructions Below
	Description
(Note 2)	Qty	Unit of Issue	Unit Price	Extended Price	Basis of Estimate (Note 3)	Supporting documentation has been provided (Y/N) (Note 3)	Reference Document Number
	Base				$0			Y
					$0			N
					$0
	Option I				$0
					$0
					$0
					$0
				TOTAL	$0

Instructions:

• If you have any ODC entries, be sure to fill out all columns.

Note 1: Examples include tuition, rental fees, shipping costs, license fees

Note 2: Include a separate section in the above table for the Base and each Option. Add additional lines labeled with Options if needed.

Note 3: In an attachment, provide all supporting documentation to support your price basis, e.g. copy of quote, page from catalog, or method used for deriving engineering estimates. Include supporting documentation for each entry with unit extended price $5,000 or greater. Backup may consist of a vendor quote, past purchase order/invoice, information from a website, or a detailed explanation of labor and material costs for custom made items.

• Label ODC backup clearly with a Reference Document Number in the format of ODC000 starting with ODC001. Place the Reference Document Number in the upper right hand side of the backup page. If there are several quotes on a page, make sure each desired item has a separate reference number placed to the left of the item on the backup page. The Reference Document Number must be listed next to the appropriate item on the ODC worksheet under the Reference Document Number column.

• Ensure that descriptions and vendors listed on the ODC Details worksheet match information provided in the backup.

• Number Reference Document Numbers sequentially so they match the Item number in the Base. For example, Item number 1 should match ODC001. If the same items are used again in the options, there is no need to renumber or add additional copies of the backup, but list the items sequentially by Reference Document Number. As an example, ODC002 could be used for Base item number 2, Option I item number 1 and Option II Item number 1.

Milestones instructions Please complete this schedule of milestones and payments spreadsheet. This should contain information about proposed milestones, due dates, deliverables, and payments associated. The spreadsheet contains suggested milestones and schedule. Add, remove, or edit milestones as needed. Red milestones are required. Tasks and targets should be keyed to the Task Description Document. Note that "ACA" denotes "after contract award", and the highlighted sections are not to be filled out by proposers.

Helpful notes for Milestones:

• Each milestone will mark the completion of a measurable event (i.e., completing a baseline execution plan, completing measurable events in the performance of the research and development of the technology, completing and submitting the final report, etc.).

• Deliverable narrative should provide description of what is being delivered, the word “Report” is not sufficient. “Status/Progress/Reports” cannot be milestones.

• The milestone description will show how the milestone will be demonstrably completed.

• Payments associated with each milestone must reflect the actual comprehensive costs to achieve milestone completion. (Note do not take total cost and divide by number of milestones)

• Although this is a R&D effort the amounts against each milestone should NOT be the same. consider what actually goes into the pricing of that particular milestone as each milestone should have its own cost. (If amounts remain the same, please clearly expand the deliverable description)

• The milestones need to be more definitive and consider what actually goes into the pricing of that particular milestone.

• The milestone description will show how the milestone will be demonstrably completed.

• No advance payments on milestones

Three Milestone Examples:

•	Kickoff Meeting presentation including project design, acquisition of equipment, and overall workflow leading to accomplishment of deliverables. Kickoff briefing package will include team organization, technical approach and research goals, expected results and schedule, and risk and mitigation strategies
•	Kick-off meeting presentation with description of proposed effort to include the description of proposed concept, focus area and potential application domain; Justification of proposed approach based on preliminary analyses or modeling; Justification of the benefits of the proposed scheme in achieving beyond-XXX performance in the potential application domain; Description and preliminary analyses of the proposed concept metrics that will be achieved during the period of performance, and comparison of these metrics to the current XXX. All supporting positions identified in the proposal are assigned to personnel, and names are provided to the Government. Order materials and equipment.
•	Design XXXX molecule candidate(s) and investigate simulated molecular conformation changes induced by the onset and offset of near infrared (NIR) light in the range of 750 nm to 900 nm, as well as simulated binding to target protein(s) of interest in the presence of NIR light. METRIC: XXXX candidates demonstrate molecular conformation change in the presence of NIR light in the range of XXX to XXX nm, and bind to target protein(s) of interest in the presence of NIR light in a simulated environment.

Two Exit Criteria Examples:

• Submit kickoff meeting charts and Initial Test Plan

• Submit Milestone report describing design approach and molecular structure(s) of XXXX and simulation results.

Milestone Schedule

	3
	Milestone #	Milestones (Description)	Exit Criteria/Deliverable	Due
Date	Payment	Funded	CLIN
SUBCLIN	ACRN
		… This is a suggested schedule of milestones. Propose your own as needed …
	1	Kickoff Meeting: A briefing on the technical plan for the effort to include milestone schedule and path to accomplish the objectives of the agreement.
	• Kickoff meeting briefing slides	Month 1 ACA

1	… Propose your own as needed …
Total Agreement		$ - 0	$ - 0
*Tasks and targets are keyed to Task Description Document
HIGHLIGHTED SECTION NOT TO BE FILLED OUT BY PROPOSERS

Attachment 3 - Schedule of Milestones and Payments

File details come from the government source that posted it. Updated Aug 6, 2025.