Attachment_Final SOW.pdf

Statement of Work – System Installation

Building 66 Roof Repair

Project Number 568-24-113

Building 66– Black Hills VA Health Care System, Fort Meade, South Dakota

A. General Intention: The roof demolition and new installation will consist of, but not limited to; removal of all the old roof shingles, nails, flashing/tin, underlayment, gutter apron, drip edge, and removing debris off site. Installation of the new roofing shingles, flashing, underlayment, and an ice and water barrier to the manufacturer’s specifications, completed at the Fort Meade VA Health Care System at building 66.

1. Background: The current approximate 2400 square feet of existing roof shingles (7/12 Roof

Pitch) do not meet VA specifications; we need to remove and replace with VA approved shingles.

2. Ensure all requirements for VA Master Specifications, the Manufacturers Specifications for installation, and OSHA’s regulations for working at heights above 6’.

B. General Requirements:

1. Contractor shall provide all supervision, labor, materials, equipment, and incidentals necessary to accomplish work elements and requirements outlined in this Statement of Work (SOW).

2. Tobacco use of any kind is not permitted on the campus grounds of VA Black Hills Health

Care System (BHHCS) by Veterans, family and visitors, volunteers, contractors, and sub-contractors.

3. Where equipment, temporary installations, ingress/egress restrictions or any other consideration is necessary, signage in such areas shall be provided by Contractor.

4. The Contractor shall visit the project site to investigate and field-verify all information shown on VA-provided material (Pictures).

5. The Contractor shall confine all staging activities within the anticipated construction area.

Contractor shall coordinate proposed staging areas with the COR for approval.

6. Change Orders: Any work that is not addressed by the contract and is considered a change order shall be immediately brought to the attention of the Contracting Officer. No “out-of-scope” or additional work shall be executed prior to negotiation with the Black Hills VA

Medical Center and approval by the Contracting Officer.

7. Contractor shall remove all rubbish from Ft Meade property and dispose off site.

Contractor shall record all quantities of materials removed from the Ft Meade property and turn into the COR.

C. Work Elements: Which shall include, but are not limited to:

1. Demolition:

a. The contractor shall remove the approximately 2400 square feet of existing shingles

(7/12 Roof Pitch), nails, flashing/tin, drip edge, underlayment, and all materials necessary to start a clean installation of the new materials.

(1) The contractor shall review the attached drawings and pictures for roof design, vents, and roof penetration locations.

(2) The contractor shall police the roof and ground area daily and dispose of debris in an approved landfill. A record of the volume of materials removed must be kept and a copy provided to the COR.

2. Installation:

a. The contractor shall install approximately 2400 square feet of VA approved underlayment, flashing/tin, drip edge, granulated ice and water barrier, and shingles must meet manufacturers installation specifications and VA specifications (7/12 Roof

Pitch).

(1) The contractor shall install the ice and water barrier underlayment protection material at all eaves and valleys.

(a) Extend the roof eave a minimum of 24” up slope beyond the interior face of the exterior wall and center 36” material on the valleys.

(2) The contractor shall install the metal drip edge at the rake and eaves.

(3) Provide the metal flashing at the chimney and all other roof penetrations per VA and manufacturers specifications.

b. The contractor shall remove 2 vent line penetrations through the roof on the North and

East side of the building, shown in pictures.

(1) The vent flashing will be a roof pipe boot, with a rubber top and metal base.

c. The asphalt shingles (CertainTeed, Landmark Pro-Colonial Slate, class F, or approved equal) with the underlayment (Rhino Roof U20, or approved equal), Ice and Water barrier (Grace and Water Shield HT, or approved equal), Style D Drip Edge, Pipe vent penetration use a rubber boot with a metal base, new flashing and new contractor provided roof vents (Air Vent- Slant Black Static Roof Vent-Metal, or approved equal).

(1) Specifications for all products to be provided to VA for approval before installation.

(a) When/if sealing is required, a VA approved sealing product is required.

D. References: References for policies to adhere to during duration of project, available at http://www.cfm.va.gov/til/spec.asp.

1. VA Specifications

2. International Building Codes, State and Federal Regulations

3. NFPA 99 and Life Safety Code

4. OSHA Standards- Fall Protection in Construction

E. Proposed Schedule (Calendar Days):

1. Notice to Proceed – D-Day

2. Period of Performance – D + 31 Calander Days

F. Post Award Requirements:

1. Project kick-off meeting: The Contractor shall plan for an on-site project kick-off meeting with

VA staff to walk the site and review the schedule.

G. National Archives and Records Administration (NARA) - Records Management

Obligations

1. Requirements

a. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information

Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

http://www.cfm.va.gov/til/spec.asp

b. In accordance with 36 CFR 1222.32, the Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

c. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records, or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records, and/or equipment is properly protected. The Contractor shall not remove material from

Government facilities or systems, or facilities or systems operated or maintained on the

Government’s behalf, without the express written permission of the Head of the

Contracting Activity. When information, data, documentary material, records, and/or equipment is no longer required, it shall be returned to VHA control, or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand-carried, mailed, emailed, or securely electronically transmitted to the Contracting

Officer or address prescribed in the [contract vehicle]. Destruction of records is

EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

d. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material, and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and VHA guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

e. The VHA owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which

VHA shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.