ATTACHMENT F PROPOSER RESPONSE TO AGENCY QUESTIONS.docx

RFP OREGONBUYS BID NUMBER: S-58100-00013678 Attachment F Proposer Response to Agency Questions

All Proposers shall answer the following question regardless of which category, or categories, for which the Proposer intends to submit a Submission.

3.5.2.1 General Question (10 points)

Question 1: Describe in what capacity, or capacities, have you worked with ESEA, or other, federal programs. Answer must include an explanation of the following:

· What roles have you held

· Types, or specific, organizations supported

· Specific ESEA, or federal, programs supported

The following questions are specific to each of the Focal Area(s) the Proposer is interested in:

3.5.2.2 Category One: Application Review and Program Monitoring Review and Resolution (20 Points) Question 1: Describe examples of when you used federal regulations (such as EDGAR or UGG) to determine compliance with a federal program, including:

· Types of federal regulations used determine compliance.

· Types of ESEA, or other federal, programs reviewed.

· Your role in supporting the organization reviewed.

· Types of, or specific, organizations reviewed in the past.

Question 2: Describe examples of when and how you worked with an organization (i.e. ESD, school district school, school, or CBO) to enact changes that resulted in stronger practices to effectively manage a federal grant. What were the changes, and what practices were enacted?

Question 3: Describe your experience writing, reviewing or submitting federal grants. If you received feedback on an application, how fast were changes made and what steps were taken to ensure compliance with an award?

3.5.2.3 Category Two: Providing Technical Assistance to Subrecipients (20 points) Question 1: Describe your experience providing TA on the use of federal programs. Answer must include the following:

· Role(s) in past situations where TA was provided regarding federal programs, including:

· The type of organizations and audience that received your TA.

· The type, and level, of TA provided.

· The outcomes of past situations where TA was provided to education organizations regarding federal programs, including:

· How, and what type of, data was used to measure outcomes.

· The impacts of the TA provided to the organization.

Question 2: Describe your experience developing and implementing systems of change. Answer must include the following:

· The role held during the development, and implementation, of a system, or systems of change.

· How contributions made helped strengthen the system, or systems, of change.

· What lessons learned, or key takeaways, were there from past development, or implementation, of a system, or systems, of change.

Question 3: Describe your experience working with cycles of continuous improvement or evaluation. Answer must include the following:

· How and what type of, data was used to make decisions regarding continuous improvement or evaluation.

· What changes were made, based on guidance provided, due to continuous improvement or evaluation?

· What methodologies have been used to evaluate progress while developing, implementing, or revising, cycles of continuous improvement or evaluation?

3.5.2.4 Category Three: Fiscal Document Review and Resolution (20 points) Question 1: Describe your experience in financial oversight and management of one or more federal programs.

· Which federal program was, or programs were, included in the financial portfolio(s) that you have managed, or provided oversight of, in the past?

· What processes do you follow to determine that expenses were compliant with federal and state guidelines?

· Provide an example of how the process used in the past assisted in the financial oversight, or management, of federal programs.

· Provide an example of how you adapt your process based on changes to federal and state guidelines.

Question 2: Describe your experience developing, or implementing, a budget funded by federal programs.

· Describe your role in past situations where you have developed, or implemented, a budget, funded by federal program dollars, in support of education organizations, including:

· The type, or types, of organizations supported through the development, or implementation, of a budget funded by federal program dollars.

· Specific organizations supported through the development, or implementation, of a budget funded by federal program dollars.

· The type, and level, of support provided during the development process, implementation process, or both.

· Describe your role in explaining complex budgets, funded by federal programs at both a leadership, and staff, level.

· Describe the systems, or processes, used to ensure that the expenditures made were allowable within the budget that was developed.

· Describe any lessons learned that have guided work with organizations on what is, and is not, allowable within the budget that was developed.