6120-0 SS final~1.pdf

SOLE-SOURCE DETERMINATION MEMO

FOR SUPPLIES AND SERVICES

Sole Source number: CSTAT #6120 OregonBuys #S-10000-00013675

Date: April 23, 2025

To: Kirk N. Rhoades, Designated Procurement Officer ODHS Office of Contracts & Procurement

Requestor: Pricilla DeLeon-Cuff; Jason Fields Agency/division: ODHS, Child Welfare herein after referred to as “Agency” Program/office: Equity Training Workforce Development, Central Office Contract specialist:

Agency Sole source rule: Sole source authority:

DHS OAR 125-247-0275 OAR 125-246-0170(2)

DAS Delegation 649-11, as amended

OHA OAR 137-047-0275 ORS 413.033

Estimated total contract value: $32,400.00 for the initial contract period of one year with a potential to add an additional four years of funding.

Description of goods or services: Collaborative Child Abuse Response (CCAR) Training

1. Background: This sole source justification applies to the purchase of:

a. Resulting contract (as potentially amended) will provide CCAR training to ODHS staff with the goal to ensure that child welfare professionals have access to specialized, high-quality training that reflects Oregon law, policies, and interagency practices. To meet these goals, we require a training provider with:

• Expertise in Oregon’s child abuse response system.

• Deep understanding of multidisciplinary team operations.

• Strong relationships with Child Advocacy Centers (CAICs) and local Multidisciplinary Teams.

• Demonstrated ability to deliver tailored training that reflects regional and cultural considerations.

The Collaborative Child Abuse Response Training will provide critical support to statewide efforts in preventing re-traumatization of child victims during the interview process, and improving outcomes through collaborative, evidence-based practice with multidisciplinary teams.

Oregon Child Abuse Solutions (OCAS) is the only known organization in Oregon that can provide these services based on the following:

• OCAS is the statewide membership organization for Oregon’s Child Advocacy Centers (CACs)and MDT’s.

• OCAS has established relationships with all Oregon CACs, MDTs, and community stakeholders. These relationships are essential for the collaborative nature of this training, since the interviews we perform in child welfare impact the cases and outcomes of those such as law enforcement.

• OCAS staff are deeply knowledgeable about Oregon’s Child Welfare and the Department of Justice’s protocols, laws, and best practices. They offer training that is uniquely aligned with Oregon-specific needs.

• OCAS has successfully provided similar trainings in partnership with ODHS and other state agencies, receiving positive feedback for relevance, impact, and alignment with agency values.

b. Describe the product or service to be purchased:

Contractor’s CCAR training is a first-of-its-kind, statewide training for Oregon’s multidisciplinary team members and fulfills statutorily mandated training requirements. CCAR training provides foundational information about collaborative child abuse assessment and cases, including general information about systems and processes. CCAR training will improve understanding of the Multidisciplinary Teams (MDT) process, including how forensic interviewers are trained, the best practices standards, and how to work with Children’s Advocacy Centers (CACs). CCAR training will increase staff understanding of child development, memory and trauma, and how children communicate about abuse.

CCAR training focuses on field response and is appropriate for all members of the MTD. Participants may include law enforcement, child protective service workers, school officials, medical professionals, mental health treatment providers, CAC employees, juvenile department representatives, and others

(ORS 418.747).

c. Describe the reasons the agency is seeking this procurement method. ODHS seeks this procurement method because the contractor the Oregon Department of Justice has made OCAS the sole grantee with a directive to train MDT partners with the CCAR content.

OCAS is the only vendor with the required qualifications and Oregon-specific expertise to provide this training in a way that supports our goals for system transformation, child safety, trauma-informed care, and interagency collaboration. Oregon Child Abuse Solutions, Forensic Interviewing Training materials are copyrighted, and exclusively trained by their trainers.

2. Prospective contractor/vendor:

Legal entity name: Oregon Child Abuse Solutions

DBA:

Address: 70 SW Century Drive, Suite 100 PMB 345, Bend, OR 97702 Contact person: Pamela Heisler Phone: 541-316-0533 Email: pamela@oregoncas.org

Protests are due by 3:00 PM within seven calendar days after the first date the notice is posted on OregonBuys. Protests must be sent via mail, fax, email, or hand carried to the following address: Protests via telephone will not be accepted.

Oregon Department of Human Services Office of Contracts and Procurement ATTN: Kristan Langley Address: 500 Summer St NE, Salem OR 97301 Phone: 971-372-0648 Fax: 503-378-4324 Email: Kristan.e.langley@odhsoha.oregon.gov

Agency reserves the right to purchase additional goods, services, training, and to add additional time, and funding. Any Contract(s) that exceed(s) an accumulative amount $250,000.00 is subject to legal sufficiency review by the Oregon Department of Justice.

mailto:pamela@oregoncas.org mailto:Kristan.e.langley@odhsoha.oregon.gov

3. Written findings of fact (market research): The findings below must include factual information supporting the determination that meet the sole source requirement in statute.

Pursuant to ORS 279B.075, Agency must conduct market research that supports the assertion that there is only one source that can provide the goods or services.

Market research includes utilization of the internet, trade journals, agency vendor lists, professional organizations, studies, catalogs/industrial periodicals, vendor sources, yellow pages, etc.

For information technology contracts, any ownership or proprietary issues should be fully addressed with written documentation to support facts. Not Applicable.

Agency must select at least one of the findings and prepare the determination as it specifically relates to the good or service being procured. More than one finding can be addressed. The findings are as follows:

Pursuant to ORS 279B.075 (2)(a): Provide findings supporting the determination that the efficient utilization of existing goods requires the acquisition of compatible goods or services from only one source. Not applicable.

or Pursuant to ORS 279B.075 (2)(b): Provide findings supporting the determination that the goods or services required for the exchange of software or data with other public or private agencies are available from only one source. Not applicable.

or Pursuant to ORS 279B.075 (2)(c): Provide findings supporting the determination that the goods or services are for use in a pilot or an experimental project. Not applicable.

or Pursuant to ORS 279B.075 (2)(d): Any other findings that support the conclusion that the goods or services are available from only one source. Internet search indicates that Oregon Child Abuse Solutions is the trainer CARR training. The Oregon Department of Justice (DOJ), Crime Victim and Survivor Services Division has provided a letter dated April. 15, 2025 that documents that OCAS is the sole grantee to deliver CCAR training owned by DOJ.

APPROVED:

By:

Signed by DPO electronically via OregonBuys Kirk N. Rhoades or acting DPO

LISA M. UDLAND

DEPUTY ATTORNEY GENERAL

DAN RAYFIELD

ATTORNEY GENERAL

DEPARTMENT OF JUSTICE

Justice Building

1162 Court Street NE

Salem, Oregon 97301-4096

Telephone: (503) 378-6002

April 15, 2025

To Whom it May Concern, This letter is to confirm that the Oregon Collaborative Child Abuse Response Training (CCAR) is the property of the Oregon Department of Justice. Oregon Child Abuse Solutions (OCAS) is the sole grantee with a directive to train MDT partners with the CCAR content.

If you have any questions about the above, please contact me at robin.e.reimer@doj.oregon.gov.

Warmly, Robin Reimer CAMI Fund Coordinator Crime Victim and Survivor Services Division Oregon Department of Justice mailto:robin.e.reimer@doj.oregon.gov