ATTACHMENT F - IPP Enrollment Notification Letter to Contractor for Yard Team Processed Invoices.pdf

Commandant United States Coast Guard

408 Coast Guard Drive Kearneysville, WV 22603 Staff Symbol: CG-9142 Phone: (304) 264-5110 Email: cora.b.good@uscg.mil

April 15, 2022

Dear Sir or Madam:

The current process of submitting invoices to the FIN-SMB-YardTeam@uscg.mil email is phased out effective December 17, 2021. All invoices will now be submitted through the Invoice Processing Platform (IPP) system (https://www.ipp.gov).

IPP is a secure web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service in partnership with the Federal Reserve Bank of St.

Louis (FRSTL). IPP is available at no cost to any commercial vendor or independent contractor doing business with a participating government agency.

Actions to take:

If you are already enrolled in IPP:

If your company is already registered to use IPP, you will not be required to re-register and you do not need to contact IPP.

If you are NOT already enrolled in IPP:

The point of contact you provided in your SAM.gov registration will receive two emails from ipp.noreply@mail.eroc.twai.gov. Please note that emails from this email address may filter into your spam or junk folder:

1. The first email will have the IPP Logon ID and a link to the IPP application.

2. A second email, which will be sent within 24 hours of the first email, contains a temporary password.

Once your contact receives these emails, please ensure they log into IPP and complete the registration process.

Once registered to use IPP, follow IPP instructions to create Non-PO invoices when submitting payment requests (POs associated with the invoices being submitted are not being interfaced to IPP). You will be able to enable e-mail notifications of payment, view payment history, and access remittance downloads through IPP. The e-mail notification of payment is sent when a payment is distributed to your bank account and may include the following payment information:

Date of payment, dollar amount, invoice number, paying agency, payee name, and ACH trace number.

Vendor training materials, including a first time login tutorial, are available on the https://www.ipp.gov/ website. Once you have logged in to the IPP application, you will have access to user guides that provide step-by-step instructions for all IPP capabilities, ranging from mailto:FIN-SMB-YardTeam@uscg.mil https://www.ipp.gov/ mailto:ipp.noreply@mail.eroc.twai.gov https://www.ipp.gov/ creating and submitting an invoice to setting up email notifications. Live webinars are held monthly and provide a great opportunity to learn the basic of the system and to call in and ask the IPP team questions about the IPP application.

IPP Customer Support is available to assist users of the system and can answer your questions related to accessing IPP or completing the registration process.

• Toll-free number: 866-973-3131

• Email address: IPPCustomerSupport@fiscal.treasury.gov

• Hours of operation: Monday through Friday (excluding bank holidays) from 8:00 am -

6:00 pm ET

Thank you in advance for taking the time to complete the registration process and for your continued support.

Sincerely, Cora B. Good Contract Specialist U.S. Coast Guard