Attachment F - Invoicing Instructions with IPP.docx

Invoicing Instructions with IPP

Invoice Submission. The Contractor shall submit an electronic invoice to the Contracting Officer’s Representative (COR); Contract Specialist (CS); and Contracting Officer (CO) at the email address provided for each personnel. An invoice must include:

· Name and address of the Contractor

· Invoice date and number

· Contract number, line item number and, if applicable, the order number

· Description, quantity, unit of measure, unit price and extended price of the items/services delivered or performed

· (If applicable) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading

· Terms of any discount for prompt payment offered

· Name and address of official to whom payment is to be sent

· Name, title, and phone number of persons to notify in event of defective invoice

· Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract

· Electronic funds transfer (EFT) banking information

· The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract

· If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer-System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer-Other Than System for Award Management), or applicable agency procedures

· EFT banking information is not required if the Government waived the requirement to pay by EFT.

Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C.3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR Part 1315.

Payment Requirements - Internet Payment Platform (“IPP”). Payment requests must be submitted electronically through the U. S. Department of the Treasury's Internet Payment Platform System (IPP). "Payment request" means any request for contract financing payment, or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included within the contract, or the clause 52.212-4 Contract Terms and Conditions and Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

The Contractor must use the IPP website to enroll, access, and use IPP for submitting requests for payment. The attached document titled “Internet Processing Platform Resource for Vendors” provides further information and direct Point of Contact for Contractor assistance.