Attachment A Specifications Document for OGE Form 450.pdf

Specifications Document

Software to Process OGE Form 450 (Confidential Financial Disclosure Report)

1. Generic Name of Item: Software or hosted web platform for OGE Form 450

2. Statement of Need, Purpose, and/or Objective: OGC seeks the means to reliably file and track

Confidential Financial Disclosure forms (OGE Form 450s) to fulfill legal ethics obligations.

3. Specifications: The platform or software will need to provide simple, reliable online access for filing OGE Form 450, reviewing filers’ submissions, tracking and reporting on filer status, and customizable automatic email notification capacity for filers and Administrators/Reviewers.

4. Functional / Performance Specifications: The performance measures for the procurement are described below.

• Availability of the platform: The application shall be available at a minimum between the hours of 7:00 am and 9:00 pm Eastern Time, Monday through Friday except federal government holidays, and generally is available 24/7/365 except for scheduled maintenance outages.

• Operating speed of the platform: Pages and reports load quickly, without hanging up or timing out, including during intensive periods of filing and review.

• User experience: The site easy and intuitive for core users, including site administrators.

• Accuracy: The platform captures and displays data accurately for all filer reports, report modifications, reviewing, certifying, and reporting. Data validation tools help users avoid bad data entry.

• Support: Requests for technical support for all types of users are typically answered within

12 hours, and no more than 48 hours.

5. Salient characteristics / deliverables: The Contractor shall:

a. Provide a web-accessible, 508-compliant electronic system for filing, certifying, tracking, and reporting on OGE Form 450 for confidential financial disclosure filers

b. Host and maintain the application on a FedRAMP-certified cloud

c. Provide accounts for approximately 380 filers, up to 5 reviewers, and up to 5 administrators

d. Provide technical support for all roles (filers, administrators, reviewers/certifiers) for the length of the contract

e. Provide annual user training for filers, administrators, and reviewers/certifiers

f. Provide pop-up or linked user guidance for filers, administrators, and reviewers/certifiers at each step of filing, review/certification, and system administration

g. Enable administrators to create and disable accounts, change the filer status of accounts, and add or remove reviewers and certifiers.

h. Enable administrators and reviewers to assign New Entrant and Annual reports and track their status

i. Enable filers to import their previous year’s data into the current year’s draft report

j. Enable reviewers and certifiers access to the previous filing year’s report, with a feature that allows reviewer to compare previous year’s report with the current year’s report/entries

k. Provide accurate automated decision flows for filers’ data entry and reviewers’ oversight

l. Provide searchability for filer information, including name, position, filing status, and onboarding date

m. Enable administrators to create email templates, including for report due dates and filing status, and send those messages both manually and automatically (condition-triggered) to filers via the financial disclosure reporting system

n. Provide a reporting feature that can pull selected data into an Excel spreadsheet to generate the following reports:

i. data responsive to OGE’s Annual Questionnaire (including filer name; report type

(New Entrant or Annual); due date of each report; actual filing date of each report;

any extensions granted; initial review date for each report; certification date; days to complete initial review; and days to complete certification)

ii. an All Filers Report that details all active filers in the reporting system

iii. an Annual Filing Report that includes all filers who submit a report in a given year, their job titles and email, type of report filed, date filed, original due date of report, initial review date, certification date, and name of reviewing/certifying official(s).

o. Ensure that all reports, data, and information created by filers, reviewers, and administrators remain the property of AmeriCorps at all times, in perpetuity

p. Retain all records in compliance with the federal General Records Schedules for confidential financial disclosure records and notify AmeriCorps when records are ready for disposition.

6. Quantity: The platform or software package should support approximately 380 filers, up to 5 reviewers, and up to 5 administrators.

7. Delivery Date: Contract effective or software operational by mid-September 2022

8. Period of Performance: Base Period (12 months) with the anticipated period of performance beginning on 12 September 2022.

9. Option(s):

Option Period 01 (12 months): 12 September 2023 – 11 September 2024

Option Period 02 (12 months): 12 September 2024 – 11 September 2025

Option Period 03 (12 months): 12 September 2025 – 11 September 2026

Option Period 04 (12 months): 12 September 2026 – 11 September 2027

Optional extension (6 months): 12 September 2027 – 10 March 2028

10. Warranty: Commercial warranty applicable.

11. Other Considerations:

Data Rights

Contractor will not share, distribute, or sell AmeriCorps data to external parties. AmeriCorps retains ownership of all data that is uploaded to the product.

Section 508—Electronic and Information Technology Standards

The platform must meet the standards for accessibility to information and communication technology

(ICT) under Section 508 of the Rehabilitation Act and Section 255 of the Communications Act.

Confidentiality of Information

The Contractor will be required to maintain security provisions for all data received from the

Government. These provisions include security for computer data, systems, databases and data files, electronic data transfers and sensitive paper documents. Contractor employees and subcontractor employees will be required to comply with all security standards set forth in the applicable

AmeriCorps department directives, AmeriCorps cybersecurity and privacy policies, public laws, OMB circulars and bulletins, Federal Information Processing Standard publications, Office of

Personnel Management Federal Personnel regulations, and any other applicable Federal Regulations.