Attachment_Engineering Statement of Work- Design Services.pdf

DRAFT

for

Expression of Interest

OSR 45-10# (Rev. 05-12-2016)

Statement of Work (SOW) Cover Sheet Proc. Ref. E7, 2.14

03/04/2020

1. Title

Design Services Engineering Support

2. Specification No. 3. Revision 4. Page

G-SOW-G-00347 A 1 of 14

5. Functional Classification 6. Requester Department 7. Requester Division

Safety Class (SC) PDCS Design Services

1. Responsible Engineer

Name William Narrows

Date

Title Principal Engineer

Department Design Services

2. Verifier

Name Dennis Scheyer

Date

Title Functional Manager

Department

3. Additional Reviewer

Michael Wood

Date

Title Project Engineer

Department

4. Cognizant Quality Function

Stephen O’Connor

Date

Title Manager

Department Supply Chain and Quality Assurance Programs

5. Another Approver

William Narrows

Date

Title Procurement Specification Authority

Department

6. Another Approver

M. Ed Howard

Date

Title Manager

Department

Expression of Interest

OSR 45-9 (Rev. 05-11-2016)

Statement of Work Revision History Sheet

03/04/2020

1. Specification No 2. Revision 3. Page

G-SOW-G-000347 A 2 of 14_

4. Date 5. Revision No. 6. Paragraph No. 7. Description of Changes

03/04/2020 A All Expression of interest issue

Expression of Interest

Design Services Engineering Support

G-SOW-G-000347

Revision: A

03/04/2020

TABLE OF CONTENTS

1.0 SCOPE

1.1 General Description of the Service

2.0 REFERENCES

2.1 Definitions:

2.2 Orders/Regulations

2.3 SRS Documents

3.0 WORK REQUIREMENTS

3.1 Task Requirements

3.2 SRS Furnished Material, Equipment, or Services(s)

3.3 Quality Requirements

3.4 Site Conditions – Not Used

3.5 Period of Performance / Schedule

3.6 Personal Qualification/Certification

3.7 Deliverables

3.8 Deviations

4.0 ACCEPTANCE OF ITEMS

4.1 Inspections / Testing Requirements

4.2 SRS Surveillance (HOLD POINTS)

4.3 Final Acceptance Method

5.0 ATTACHMENTS

5.1 Engineering Document Requirements with Instructions (2 pages)

5.2 Supplier Quality Assurance Program Requirements (SQAPR) (4 pages)

Expression of Interest

Design Services Engineering Support

G-SOW-G-000347

1.0 SCOPE

1.1 General Description of the Service

1.1.1 Summary

1.1.1.1 The Subcontractor shall provide engineering services. The technical scope under this agreement shall include but is not limited to research, analysis, new/revised calculations, Design Change Notices, Design Change Forms, new/revised drawings, new/revised datasheets and/or reports of Savannah River Remediation (SRR) Systems, Structures, and Components requiring design modifications to support Liquid Waste Operations Projects.

1.1.1.2 This Statement of Work (SOW) will establish a Basic Order Agreement under which future Task Orders will be issued to define, request, and authorize specific tasks.

1.1.2 Background – Not used

2.0 REFERENCES

2.1 Definitions:

2.1.1 Acronyms

ASME American Society of Mechanical Engineers DS Design Services EDR Engineering Document Requirements EDS Engineering Document Submittals PDF Portable Document Format PE Professional Engineer QA Quality Assurance QAD Quality Assurance Department QAP Quality Assurance Program RDS Record Document Submittal SC South Carolina SDDR Supplier Document Deviation Request SOW Statement of Work SPF SmartPlant Foundation SQAPR Supplier Quality Assurance Program Requirements SRR Savannah River Remediation, LLC SRS Savannah River Site

2.1.2 Terms

2.1.2.1 Deviation: any departure from the requirements contained in the purchase order and specification, which the Subcontractor proposes to incorporate, if approved by Savannah River Site (SRS)

Expression of Interest

Design Services Engineering Support

G-SOW-G-000347

2.1.2.2 Engineering Documents: Drawings, Data Sheets, Calculations, Reports, Design Change Forms, Design Change Notices and Design Change Packages.

2.1.2.3 Hold Point: A mandatory inspection activity beyond which work shall not proceed until, (1) A witness test is performed by an independent inspector Subcontractor Surveillance Representative and acceptance is authenticated, or (2) a written release is authorized by the organization who established the hold point.

2.1.2.4 Nonconformance: a deficiency in component characteristic, as defined in SRS approved drawings and documents.

2.1.2.5 Rework: the process by which a nonconforming item is made to conform to original requirements by completion or correction.

2.1.2.6 Shall: The word “shall” (or must) is used to denote a requirement.

2.1.2.7 Witness Point: An inspection activity beyond which work shall not proceed until an inspector is notified and (1) the inspection is performed and released, or (2) the inspection is deferred and can be completed later, or (3) a written waiver is issued by the organization who established the witness point.

2.1.3 Codes / Standards

2.1.3.1 American Society of Mechanical Engineers (ASME) NQA-1-2008 with 2009

Addenda Quality Assurance Requirements for Nuclear Facility Applications Note: National Consensus Codes and Standards shall be applied to this work based on requirements defined in specific Task Orders under this SOW procurement. These may include, but are not limited to, American Society for Testing and Materials (ASTM), American Society of Mechanical Engineers (ASME), American Society for Non-Destructive Testing (ASNT), American National Standards Institute (ANSI), American Welding Society (AWS), Institute of Electrical and Electronic Engineers (IEEE), Instrument Society of America (ISA), National Electrical Code (NEC) and others.

2.1.3.2 Prior to use, obtain SRR acceptance for Codes / Standards other than those cited by this Statement of work

2.1.3.3 Apply the provided edition of applicable referenced standards.

2.1.3.4 Provide justification and obtain SRR acceptance via a Supplier Deviation

Disposition Request (SDDR) for other editions and/or addenda of National Codes / Standards required by this specification prior to use.

2.2 Orders/Regulations

2.2.1 South Carolina (SC) Code of Regulations

2.2.1.1 SC Code of Law Title 40 Chapter 22, Professions and Occupations -

Engineers and Land Surveyors

2.2.1.2 SC Code of Regulations Chapter 49, South Carolina State Board of

Registration for Professional Engineers and Land Surveyors SRS Documents

2.3 SRS Documents

2.3.1 Drawings - Not Used

Expression of Interest

Design Services Engineering Support

G-SOW-G-000347

2.3.2 Documents

2.3.2.1 OSR 45-4, Supplier Deviation Disposition Request

3.0 WORK REQUIREMENTS

3.1 Task Requirements

3.1.1 General

3.1.1.1 SRR Design Services (DS) provides design services to Liquid Waste

Operations. SRR DS will develop preliminary design solutions by developing initial system level documents (Such as Piping and Instrument Diagrams, Electrical Single Lines, Pump Sizing Calculations, etc.) Intent is to have the subcontractor complete the design by developing the detailed design documentation and bringing any required updates to the preliminary design input documents to the attention of SRR DS for coordination.

3.1.1.2 SRR DS will integrate the Subcontractor’s design into the overall project. SRR DS may be developing the remainder of the overall design in parallel with the Subcontractor’s design and will therefore require close coordination with the Subcontractor.

3.1.1.3 Subcontractor shall provide subcontractor personnel to serve as a liaisons to facilitate communication, and perform walkdowns of the physical plant at SRS, as needed.

a. Subcontractor personnel serving in this capacity will require site specific training and qualifications to perform this role. Task Orders will define applicable site access personnel qualifications

3.1.1.4 Sub-tier suppliers shall not be used.

3.1.1.5 A Professional Engineer (PE) of the appropriate discipline registered in the state of South Carolina shall seal all engineering documents in accordance with SC Code of Law Title 40 Chapter 22 and SC Code of Regulations Chapter 49 before forwarding to SRR. All engineering documents shall also carry the Engineering firm’s South Carolina Certificate of Authorization seal.

1. Sealed drawings that are transmitted electronically shall have the computer-generated seal removed from the original file. The electronic media shall have the following inserted in lieu of the seal, signature, and date:

a. “This document originally issued and sealed by (name of Registered P.

E.) P.E. No. on (date of sealing). This media should not be considered a certified document.”

3.1.2 Task Order Process

3.1.2.1 SRR will issue individual Task Orders under this subcontract to define work scope, requirements, schedule, and deliverables for each specific task. The Task Orders will clearly define all aspects of the task including, as appropriate, the topics below.

A. Definition of problem/technical scope of work B. Engineering requirements C. Performance requirements D. Inspection/testing requirements E. Quality requirements

Expression of Interest

Design Services Engineering Support

G-SOW-G-000347

F. Applicable Codes & Standards G. Applicable site access personnel qualifications H. Schedule I. Deliverables

- Includes required format and content information (tailored to task) J. Acceptance Method

3.1.2.2 The SOW for each Task Order does not have to repeat the requirements defined in this SOW.

3.1.2.3 The Subcontractor shall submit a proposal for each SRR Task Order in accordance with specific instructions defined in the Task Order.

3.1.2.4 The Subcontractor shall not begin work on any specific Task Order until SRR has approved the Subcontractor’s proposal for that work scope.

3.1.2.5 SRR will approve Subcontractor Task Order proposals in writing via individual change notice.

3.2 SRS Furnished Material, Equipment, or Services(s)

3.2.1 SRR will provide laptops with SmartPlant Foundation (SPF) and Adobe Acrobat Pro software installed to specific dedicated subcontractor engineering personnel to facilitate document coordination and access to SRS Native files as well as scans of older documents.

3.2.1.1 Laptops will also allow for direct access to SRS document control online in order to verify status of amendments/change documents and current revisions of documents.

3.2.2 SRR will provide training of subcontractor personnel in the use of selected applicable SRS/SRR Engineering and Quality Programs procedures and processes. This training includes the application of appropriate SRS standards and guides, SPF Software use, and Document Control use. The training will be executed through read and sign packages and briefings (both in person and via video conferencing.)

3.3 Quality Requirements

3.3.1 SRR Review

3.3.1.1 SRR reserves the right to review aspects of the work product (assigned tasks) to the extent necessary to ensure compliance to this SOW and code requirements.

3.3.1.2 Review includes the right to access the Subcontractor’s facilities, for the purpose of review, audit, and surveillance.

3.3.1.3 Technical and quality changes to the contract are only valid and executable in written form as defined in the contract documents, including this SOW.

3.3.2 Quality Assurance Program

3.3.2.1 Work performed in the execution of this SOW shall be in accordance with the

SRR approved Subcontractor’s Quality Assurance Program (QAP). The QAP shall address the criteria identified on Supplier Quality Assurance Program Requirements (SQAPR) form (Attachment 5.2).

Expression of Interest

Design Services Engineering Support

G-SOW-G-000347

3.3.2.2 If the Subcontractor’s program includes a graded approach, it will be evaluated with the rest of the manual against the specified criteria.

3.3.2.3 The SQAPR form encompasses the quality requirements applicable to any future Task Orders.

3.3.2.4 Subcontractor shall use the appropriate requirements of the SQAPR form for each Task Order.

3.3.3 Submit Subcontractor’s Quality Assurance Program Manual with the proposal.

3.3.3.1 Provide a document that identifies the Supplier procedures which implement the QA requirements specified in the SQAPR form (Attachment 5.2). This may be provided in the form of a narrative, table, or matrix.

3.3.3.2 Include applicable exhibits to document compliance to the requirements of the SQAPR form.

3.3.3.3 SRR review and acceptance of the Subcontractor’s Quality Assurance Program Manual is required prior to award of the contract.

3.3.3.4 Subsequent revisions to the Subcontractor’s Quality Assurance Program Manual shall be reviewed and accepted by SRR prior to its use in the execution of this SOW.

3.4 Site Conditions – Not Used

3.5 Period of Performance / Schedule

3.5.1 The Period of Performance shall be as defined in the item description of the procurement documents including task orders.

3.6 Personal Qualification/Certification

3.6.1 Personnel performing activities affecting quality shall be qualified or certified in accordance with the SRR accepted Supplier's Quality Assurance Program.

3.7 Deliverables

3.7.1 Engineering documents required to fulfill the requirements of this SOW are Listed in the EDR attached to this SOW. (applicable to all the Task Orders.)

3.7.2 For work activities authorized under future Task Orders, deliverables will be defined within the Task Order and will be listed on the EDR form provided with the Task Order.

Task Order deliverables will be identified as either a Task Order Engineering Document Submittal (EDS) or as a Record Document Submittal (RDS).

3.7.2.1 Task order EDSs are the engineering documents which will typically be drawings, data sheets, calculations and engineering change control documents. These documents will be processed through multiple reviews prior to becoming part of the SRS engineering baseline. (normally, applicable to a single Task Order.)

3.7.2.2 Task order RDSs are support documents which will typically be initial software validation reports, personnel qualification records, or records of approval authority delegations. These documents will be processed through a single review prior to becoming part of the SRS engineering record. (normally, applicable to multiple Task Orders.)

Expression of Interest

Design Services Engineering Support

G-SOW-G-000347

3.7.3 Task order EDS Workflow

3.7.3.1 Task order EDSs will typically be drawings, data sheets, calculations.

(typically, applicable to a single task order. Exceptions to workflow will be provided in applicable task orders if appropriate for specific deliverables.)

A. The EDS documents will be assigned SRS document numbers. SRR will supply required SRS document numbers at Task Order Kickoff or as identified during task execution.

B. Internal review

1. Subcontractor provided Portable Document Format (PDF) files will be integrated into the SRR DS design for SRR DS interdisciplinary review.

Subcontractor will be a reviewing team member providing comments where appropriate.

2. SRR DS uses Adobe PDF review to facilitate the process.

3. At completion of review, document originators (including subcontractor) will resolve comments with commenters.

4. Subcontractor will incorporate comment resolutions into their documents and reissue PDF files for external review, closing all review comments with commenters.

C. External review

1. Subcontractor provided PDF files will be integrated into the SRR DS design for SRR DS External review. Subcontractor will be a fellow design team member responding to comments where appropriate.

2. SRR DS uses Adobe PDF review to facilitate the process.

3. At completion of review, document originators (including subcontractor) will resolve comments with commenters.

4. Subcontractor will incorporate comment resolutions into their documents.

D. The EDS documents will be transmitted to SRR via uploading native file to SPF for tracking Subcontractor approval, SRS review and comment resolution routing, and subsequent Subcontractor and SRS personnel approval.

E. Completion of the SRS approval process represents acceptance of Subcontractor’s EDS submittal.

F. Acceptance of EDS by SRR does not relieve the Subcontractor of any part of their obligation:

1. To satisfy the requirements defined in the SOW and Task Order.

2. For the correctness of Engineering Documents.

3. For the adequacy and suitability of information represented.

3.7.4 Task order RDS Workflow

3.7.4.1 RDSs will typically be initial software validation reports, personnel qualification records, records of approval authority delegations. (typically, applicable to multiple Task Orders.)

A. The RDS documents will be assigned Subcontractor provided numbers.

B. The RDS documents will be transmitted to SRR via SRS Supplier document control (Process described in Section 3.7.9 below.) to document SRS review and

Expression of Interest

Design Services Engineering Support

G-SOW-G-000347

comment resolution routing, and subsequent Subcontractor incorporation and SRR acceptance.

C. Acceptance of a RDS by SRR does not relieve the Subcontractor of any part of their obligation:

1. To satisfy the requirements defined in the SOW and Task Order.

2. For the correctness of Engineering Documents.

3. For the adequacy and suitability of information represented.

3.7.5 Calculation, and/or Report Requirements

Note: Where “Calculation” is referred to below, the requirements also apply to “Reports”.

3.7.5.1 General

A. Each calculation shall be prepared and signed by an originator, competent in the relevant engineering field.

B. Each calculation shall be prepared independent of any and all assistance by the verifier.

C. Each calculation shall be verified and signed by a verifier per ASME NQA-1 Requirement 3, Section 500.

D. Verifier shall possess qualifications per ASME NQA-1, Requirement 3, Section 500.

E. Supervisor approval indicates Originator and Verifier are qualified to do the work.

3.7.5.2 Prepare all calculations in sufficient detail to ensure that allowable criteria and proper factors of safety have been followed. Provide each calculation with:

A. Sufficient detail to allow an individual competent in that discipline to understand the methodology, inputs, and results.

B. Objective.

C. Statement of problem.

D. Assumptions including basis, a justification written for each assumption that includes a technical basis that supports the assumption.

E. Open items, if any.

F. Logical description of calculation methodology.

G. Design inputs including basis, a justification written confirming alignment with scope and documenting reference/source H. Codes and standards governing its design, including formulas.

I. Calculations and computations, including units.

1. For spreadsheet computations, write in the body of the calculation the numerical computations used or attach a formula printout to the spreadsheet calculation.

2. The explanation of the calculation method and the computations themselves should be succinct yet detailed enough to permit a qualified Verifier/Checker to perform the technical review with minimal interpretation or clarification of the facts presented.

3. Present results in a step-by-step format which is readily auditable by personnel skilled in such analysis, include software used and its validation and verification procedure.

4. Numeric values shall be consistent with the appropriate accuracy (significant figures) of the analysis.

Expression of Interest

Design Services Engineering Support

G-SOW-G-000347

5. If software is used in preparation of the engineering calculation, all inputs and outputs, shall be identified to allow the analyses to be repeated without recourse to the Originator. Submit an electronic copy of all software input and output files. If the software does not provide printing of all input and output, provide screenshots of the input and output information to facilitate the independent checking of the calculation.

a. Include a confirmation/record showing that the Validation and Verification has been completed in accordance with the Supplier’s Quality Assurance program.

b. If Suppliers QA program utilizes an Initial Software Validation report and a subsequent User Validation Record technique.

1. Submit User Validation Record as integral part of calculation.

2. Submit Initial Software Validation report as a separate submittal no later than the start of the dependent engineering calculation

c. To the extent practicable, analysis software shall be compatible with the following SRR software: ABAQUS, ANSYS, AutoPIPE, COMPRESS, CRANE 410, ETAP, PVElite, and STADD.

J. References.

K. Results.

L. Conclusions describing how the objective is met.

M. Attachments: Attach all inputs relied upon not commonly available in copyrighted print (e.g., component manufactured data, written correspondence, etc.)

3.7.6 Electronic Files of Drawings/Data Sheets

3.7.6.1 Provide electronic files for each document identified the Task Order as native

MicroStation® Version 8 (or later), dgn and latest version Adobe Acrobat, PDF format.

3.7.7 Electronic Files of Calculations/Reports

3.7.7.1 Provide electronic files for each document identified the Task Order as native files (files used to create the final PDF, for example Mathcad, Excel, Word, AutoPIPE) and latest version Adobe Acrobat, PDF format.

3.7.8 All transmittals, submittals and correspondence shall be uniquely identified and reference the following information:

Subcontractor’s Order Number: ____________________ SRR Purchase Order No.: (Defined on Award) SRR Task Order No.: (Defined on Award) SRR Project No.: (Defined on Award, if applicable) SRR Project Title: (Defined on Award, if applicable)

3.7.9 The Subcontractor shall provide Engineering Documentation as identified on this Blanket Order EDR form Attachment 5.1 and future task order RDS per the following.

3.7.9.1 Provide documentation in unprotected Adobe Acrobat - PDF, unless specifically directed otherwise.

3.7.9.2 Use the latest version available at time of subcontract award.

Expression of Interest

Design Services Engineering Support

G-SOW-G-000347

3.7.9.3 Files shall print legibly on 8.5 inch by 11 inch, 11 inch by 17 inch, or 22 inch by 34 inch.

a. No other paper sizes are acceptable

3.7.9.4 All EDR and RDS submittals shall be directed by email to vendordocuments@srs.gov. Supplier shall place the purchase order number and Document Description in the email title. It is preferred to have only one document per email; however multiple PDF files may be combined into one ZIP file to reduce transmittal size. A maximum of 30 MB per email is allowed.

The SRR Purchase Order No., SRR Project Number and EDR Document Description shall be included in the body of the email. Supplier shall attach a PDF version of the document to the body of the email. The native files shall be labeled original media.

3.7.9.5 Resubmittal of documents must include the SRR document number. This document number can be found on the cover page status strip formatted as subcontract number, sheet number, and revision number. Any corrections made to documents submitted previously shall be made by revision of the document with appropriate reviews and signatures. Resubmit entire document with new revision.

3.7.9.6 Engineering documents submitted per this Blanket Order EDR and future task order RDS will be processed as follows:

A. Engineering documents will be reviewed and processed by SRR within 7 calendar days from the date of receipt, or as noted in the individual Task Orders.

1. The documents will be returned to the Subcontractor with status as follows:

Status 1: Work may proceed.

Status 2: Submit final documentation. Work may proceed.

Status 3: Revise and resubmit. Work may proceed subject to resolution of indicated comments.

Status 4: Revise and resubmit. Work may not proceed.

Status 5: Permission to proceed not required.

2. Documents with a Status of 2, 3, or 4 shall be revised to incorporate the SRR comments and resubmitted to SRR for review and acceptance within 7 calendar days from the date of Subcontractor receipt, or as noted in the individual Task Orders.

3. Status1 or Status 5 Engineering Documents shall not be changed without notifying SRR. Status 1 and Status 5 Engineering Documents that are changed shall be resubmitted to SRR for review and acceptance.

Expression of Interest

Design Services Engineering Support

G-SOW-G-000347

3.7.9.7 Assignment of Status 1 or Status 5 to the Engineering Documents by SRR does not relieve the Subcontractor of any part of their obligation:

A. To satisfy the requirements defined in the SOW and Task Order.

B. For the correctness of Engineering Documents.

C. For the adequacy and suitability of information represented.

3.7.10 All other communications (other than items listed on this blanket order EDR, Task Order RDS, and Task Order EDS ) shall be directed to:

Savannah River Remediation

Building: (Defined on Award) Aiken, SC 29808 Email: (Defined on Award)

Attention: Procurement Representative (Name to be provided at time of award.)

3.8 Deviations

3.8.1 After award of contract, a Supplier Deviation Disposition Request (SDDR) form shall be prepared for each Subcontractor proposed deviation from the technical or quality requirements of this procurement.

3.8.2 SDDRs shall be submitted to SRR for review and disposition. For each deviation, the Subcontractor shall:

3.8.2.1 Identify the SOW, Task Order, and revision number.

3.8.2.2 Identify the criteria that cannot be met by item and SOW or Task Order section number.

3.8.2.3 Present explanation for the deviation.

3.8.2.4 Present a proposal for resolution of the deviation.

3.8.2.5 Provide a supporting technical justification.

3.8.2.6 Present price and schedule adjustment for the proposed resolution of the deviation, if applicable.

3.8.3 Do not perform work or make delivery of any deliverables for which an SDDR is submitted until a written disposition of the SDDR is received from SRR.

4.0 ACCEPTANCE OF ITEMS

4.1 Inspections / Testing Requirements

4.1.1 Inspections / Examinations – Not Used

4.1.2 Testing – Not used

4.2 SRS Surveillance (HOLD POINTS)

4.2.1 Witness Points – Not Used

4.2.2 Verification Points – Not Used

Expression of Interest

Design Services Engineering Support

G-SOW-G-000347

4.2.3 SRR Quality Assurance Department (QAD) may perform a QA surveillance/ assessment during the performance of work performed under this SOW for the blanket contract, or for work associated with any subsequent Task Orders.

4.2.4 Specific surveillance and/or assessment activities may be specified in future Task Orders and will be coordinated with the Subcontractor at that time.

4.3 Final Acceptance Method

4.3.1 The technical point of contact will attest in writing that the Subcontractor has completed the authorized work, has provided all specified deliverables, and has dispositioned all government property.

4.3.2 The acceptance method and criteria for future work defined in Task Orders will be defined in the individual Task Orders. The acceptance method typically will include one or more of the following methods as defined in the procurement specification or scope of work document:

4.3.2.1 Successful completion of the Task order Engineering Document Submittal workflow. As documented in SPF as an approved document.

4.3.2.2 Successful completion of the Task order Record Document Submittal workflow. As documented in SRS Supplier document Control as a Status 1 or 5 document.

5.0 ATTACHMENTS

5.1 Engineering Document Requirements with Instructions (2 pages)

5.2 Supplier Quality Assurance Program Requirements (SQAPR) (4 pages)

Expression of Interest

OSR 45-6 (Rev. 09-17-2019)

Engineering Document Requirements Proc. Ref. 3E, 1.6

Attachment No.

5.1

Revision No.

A

Spec/Req'n No.

G-SOW-G-00347

Document Category Number

(See Instructions)

Specification Paragraph Reference

Document Description

Permission to Proceed Required

Submittal Schedule

Quantity Required

Kind of Copies

Remarks

Yes

No

Initial

Final

6.0

3.3.3 Subcontractor’s Quality Assurance Program Manual

With Proposal

Repro

Comments

Expression of Interest

OSR 45-6 (Rev. 09-17-2019) Instructions Page 1 of 1

Engineering Document Requirements

Document Category Number and Descriptions

Proc. Ref. 3E, 1.6

1.0 Drawings

1.1 Outline Dimensions, Services, Foundations and Mounting Details – Drawings providing external envelope, including lugs, centerline(s), location and size for electrical cable, conduit, fluid, and other service connections, isometrics and details related to foundations and mountings.

1.2 Assembly Drawings – Detailed drawings indicating sufficient information to facilitate assembly of the component parts of an equipment item.

1.3 Shop Detail Drawings – Drawings which provide sufficient detail to facilitate fabrication, manufacture, or installation. This includes pipe spool drawings, internal piping and wiring details, cross-section details and structural and architectural details.

1.4 Wiring Diagrams – Drawings which show schematic diagram equipment, internal wiring diagrams, and interconnection wiring diagram for electrical items.

1.5 Control Logic Diagrams – Drawings which show paths which input signals must follow to accomplish the required responses.

1.6 Piping and Instrumentation Diagrams – Drawings which show piping system scheme and control elements.

2.0 Parts Lists and Costs – Sectional view with identified parts and recommended spare parts for one year’s operation and specified with unit cost.

3.0 Complete SRS Data Sheets – Information provided by Supplier on data sheets furnished by SRS.

4.0 Instructions

4.1 Erection/Installation – Detailed written procedures, instructions, and drawings required to erect or install material or equipment.

4.2 Operations – Detailed written instructions describing how an item or system should be operated.

4.3 Maintenance – Detailed written instructions required to disassemble, reassemble and maintain items or systems in an operating condition.

4.4 Site Storage and Handling – Detailed written instructions, requirements and time period for lubrication, rotation, heating, lifting or other handling requirements to prevent damage or deterioration during storage and handling at job site. This includes shipping instruction for return.

5.0 Schedules: Engineering and Fabrication/Erection – Bar charts or critical path method diagram which detail the chronological sequence of activities, e.g., Engineering submittals, fabrication and shipment.

6.0 Quality Assurance Manual/Procedures – The document(s) which describe(s) the planned and systematic measures that are used to assure that structures, systems, and components will meet the requirements of the procurement documents.

7.0 Seismic Data Reports – The analytical or test report which provides information and demonstrates suitability of material, component or system in relation to the conditions imposed by the stated seismic criteria.

8.0 Analysis and Design Reports – The analytical data (stress, electrical loading, fluid dynamics, design verification reports, etc.) which demonstrate that an item satisfies specified requirements.

9.0 Acoustic Data Reports – The noise, sound and other acoustic vibration data required by the procurement documents.

10.0 Samples

10.1 Typical Quality Verification Documents – A representative data package which will be submitted for the items furnished as required in the procurement documents.

10.2 Typical Material Used – a representative example of the material to be used.

11.0 Material Descriptions – The technical data describing a material which a Supplier proposes to use. This usually applies to architectural items, e.g., metal siding, decking, doors, paints, coatings.

12.0 Welding Procedures and Qualifications – The welding procedure, specification and supporting qualification records required for welding, hard facing, overlaying, brazing and soldering.

13.0 Material Control Procedures – The procedures for controlling issuance, handling, storage and traceability of materials such as weld rod.

14.0 Repair Procedures – The procedures for controlling materials removal and replacement by welding, brazing, etc., subsequent thermal treatments, and final acceptance inspection.

15.0 Cleaning and Coating Procedures – The procedures for removal of dirt, grease or other surface contamination, and preparation and application of protective coatings.

16.0 Heat Treatment Procedures – The procedures for controlling temperatures and time at temperature as a function of thickness, furnace atmosphere, cooling rate and methods, etc.

19.0 UT – Ultrasonic Examination Procedures – Procedures for detecting discontinuities and inclusions in materials by the use of high frequency acoustic energy.

20.0 RT – Radiographic Examination Procedures – Procedures for detecting discontinuities and inclusions in materials by x-ray or gamma ray expose of photographic film.

21.0 MT – Magnetic Particle Examination Procedures – Procedures for detecting surface or near surface discontinuities in magnetic materials by the distortion of an applied magnetic field.

22.0 PT – Liquid Penetrant Examination Procedures – Procedures for detecting discontinuities in materials by the application of a penetrating liquid in conjunction with suitable developing materials.

23.0 Eddy Current Examination Procedures – Procedures for detecting discontinuities in materials by distortion of an applied electromagnetic field.

24.0 Pressure Test – Hydro, Air, Leak, Bubble or Vacuum Test Procedures – Procedures for performing hydrostatic or pneumatic structural integrity and leakage tests.

25.0 Inspection Procedures – Organized process followed for the purpose of determining that specified requirements (dimensions, properties, performance results, etc.)

are met.

26.0 Performance Test Procedures – Test performed to demonstrate that functional design and operational parameters are met.

26.1 Mechanical Tests – e.g., pump performance, data, valve stroking, load, temperature rise, calibration, environmental, etc.

26.2 Electrical Test – e.g., impulse, overload, continuity, voltage, temperature rise, calibration, saturation, loss, etc.

27.0 Prototype Test Reports – Reports of a test which is performed on a standard or typical examination of equipment or item, and which is not required for each item produced in order to substantiate the acceptability of equal items. This may include tests which result in damage to the item(s) tested.

28.0 Personnel Qualification Procedures – Procedures for qualifying welders, inspectors and other special process personnel.

29.0 Supplier Shipping Preparation Procedures – Procedures used by a Supplier to prepare finished materials or equipment for shipment from its facility to the job site.

Attachment No.

5.1

Revision No.

A

Spec/Req'n No.

G-SOW-G-00347

Expression of Interest

OSR 19-283 (12-05-2017)

Page 1 of 4 Supplier Quality Assurance Program Requirements Attachment No.

5.2

Spec/Req No.

G-SOW-G-00347

Revision No.

A

Note to the CTF/CQF

Level 1 - Procurements require verification of the supplier's quality program through the performance of an evaluation or audit that compares against the national or international consensus standard designated in Section A. Additional verification methods may also be designated in Section C.

Level 2 - Procurements that invoke a supplier quality assurance program, shall require the supplier to provide a copy of their Quality Assurance Manual for an adequacy/concurrence review and may apply the same consensus standard verification process as designated in Section A, otherwise designate at least one alternate evaluation method in Section C. (Ref. 1Q, 7-2; 1Q, 18-3; and 3E, 1.1)

Section A

National Consensus Standards for Supplier Quality Program Requirements are identified, but not limited to the ones below.

*When invoking 2.7, Req. 4 and 7 shall also be invoked unless the procuring of software by the supplier is prohibited. If so, a statement to this effect is to be added as a comment on this form for Req. 4 and 7.

NOTE - When necessary, use an attachment to define additional requirements and/or details.

ASME/NQA-1 Part I - Nuclear Quality Assurance Program Requirements (Pages 2-4 must be completed.)

ISO 17025 (Calibration/Testing Standard)

ASME Section VIII Division I (Appendix 10)

NQA-1, Part II

2.1 Fluid/Comp Clean

2.2 Pack/Ship/Rec/Store/Handle

2.3 Housekeeping

2.4 IIT Power/Instr/Control Equipment

2.5 IIT Con/Steel/Soils/Foundation

2.7 Software*

2.8 IIT Mechanical

2.14 CGD

2.15 Hoist/Rig/Transport

2.18 Maintenance

2.20 Subsurface

Other

Other

Section B Clarifications/Exceptions (as needed)

Section C

For Level 2 procurements, methods of evaluating supplier's quality assurance program are listed below.

1. The supplier will provide a copy of their Quality Assurance Manual for an adequacy/concurrence review, and

2. One or more of the boxes marked below will also be applied.

Performance of an audit as defined in Section A

Submittal of current applicable ASME certificate

Review of the Suppliers last 12 months of performance history

Supplement audit/evaluation

Document submittals identified on EDR document (e.g., process procedures, welder qualifications, etc.

Supplier surveillance activities

Receiving Inspection

Other

Expression of Interest

OSR 19-283 (12-05-2017)

Page 2 of 4 Supplier Quality Assurance Program Requirements Attachment No.

5.2

Spec/Req No.

G-SOW-G-00347

Revision No.

A

Applicable Sections of NQA-1-2008, Addenda 2009 Part I Requirements

Requirements Required (Y/N) "N" entries - Provide explanation/justification for exclusion.

"Y" entries - Provide more detail as necessary

Requirement 1 - Organization

100 - Basic Y 200 - Structure and Responsibility Y 300 - Interface Control Y Requirement 2 - Quality Assurance Program

100 - Basic Y 200 - Indoctrination and Training Y 300 - Qualification Requirements Y Only 303 and 304 as required to qualify auditors/lead auditors.

400 - Records of Qualification Y As required to qualify auditors/lead auditors.

500 - Records Y Requirement 3 - Design Control

100 - Basic Y 200 - Design Input Y 300 - Design Process Y 400 - Design Analyses Y 500 - Design Verification Y 600 - Change Control Y 700 - Interface Control Y 800 - Software Design Control Y 900 - Documentation and Records Y Requirement 4 - Procurement Document Control

100 - Basic Y 200 - Content of the Procurement Documents Y 300 - Procurement Document Review Y 400 - Procurement Document Changes Y Requirement 5 - Instructions/Procedures/Drawings

100 - Basic Y Requirement 6 - Document Control

100 - Basic Y 200 - Document Control Y 300 - Document Changes Y Requirement 7 - Control of Purchased Items/Services

100 - Basic Y 200 - Supplier Evaluation and Selection Y 300 - Bid Evaluation Y 400 - Control of Supplier Generated Documents Y 500 - Acceptance of Item or Service Y 600 - Control of Supplier Nonconformances Y 700 - Commercial Grade Items and Services Y 800 - Records Y

Expression of Interest

OSR 19-283 (12-05-2017)

Page 3 of 4 Supplier Quality Assurance Program Requirements Attachment No.

5.2

Spec/Req No.

G-SOW-G-00347

Revision No.

A

Applicable Sections of NQA-1-2008, Addenda 2009 Part I Requirements (Continued)

Requirements Required (Y/N) "N" entries - Provide explanation/justification for exclusion.

"Y" entries - Provide more detail as necessary

Requirement 8 - Identification and Control of Items

100 - Basic N No items will procured of fabricated by this SOW.

200 - Identification Methods N No items will procured of fabricated by this SOW.

300 - Specific Requirements N No items will procured of fabricated by this SOW.

Requirement 9 - Control of Special Processes

100 - Basic N No special processes are required by this SOW.

200 - Process Control N No special processes are required by this SOW.

300 - Responsibilities N No special processes are required by this SOW.

400 - Records N No special processes are required by this SOW.

Requirement - 10 Inspection

100 - Basic N No special inspections are required by this SOW.

200 - Inspection Requirements N No special inspections are required by this SOW.

300 - Inspection Hold Points N No special inspections are required by this SOW.

400 - Inspection Planning N No special inspections are required by this SOW.

500 - In-Process Inspection N No special inspections are required by this SOW.

600 - Final Inspections N No special inspections are required by this SOW.

700 - Inspections During Operations N No special inspections are required by this SOW.

800 - Records N No special inspections are required by this SOW.

Requirement 11 - Test Control

100 - Basic Y 200 - Test Requirements Y 300 - Test Procedures N No testing other than software is required by this SOW.

400 - Computer Program Test Procedures Y 500 - Test Results Y 600 - Test Records Y Requirement 12 - Control of M&TE

100 - Basic N No M&TE is required by this SOW.

200 - Selection N No M&TE is required by this SOW.

300 - Calibration and Control N No M&TE is required by this SOW.

400 - Records N No M&TE is required by this SOW.

Requirement 13 - Handling, Storage and Shipping

100 - Basic N Handling, storage, and shipping are not required by this SOW.

200 - Special Requirements N Handling, storage, and shipping are not required by this SOW.

300 - Procedures N Handling, storage, and shipping are not required by this SOW.

400 - Tools and Equipment N Handling, storage, and shipping are not required by this SOW.

500 - Operators N Handling, storage, and shipping are not required by this SOW.

600 - Marking or Labeling N Handling, storage, and shipping are not required by this SOW.

Requirement 14 - Inspection, Test and Operating Status

100 - Basic N Inspection and testing are not required by this SOW.

Expression of Interest

OSR 19-283 (12-05-2017)

Page 4 of 4 Supplier Quality Assurance Program Requirements Attachment No.

5.2

Spec/Req No.

G-SOW-G-00347

Revision No.

A

Applicable Sections of NQA-1-2008, Addenda 2009 Part I Requirements (Continued)

Requirements Required (Y/N) "N" entries - Provide explanation/justification for exclusion.

"Y" entries - Provide more detail as necessary

Requirement 15 - Control of Nonconforming Items

100 - Basic N No control of non-conforming items is required.

200 - Identification N No control of non-conforming items is required.

300 - Segregation N No control of non-conforming items is required.

400 - Disposition N No control of non-conforming items is required.

Requirement 16 - Corrective Action

100 - Basic Y Requirement 17 - Quality Assurance Records

100 - Basic Y 200 - Generation of Records Y 300 - Authentication of Records Y 400 - Classification Y 500 - Receipt Control of Records Y 600 - Storage Y 700 - Retention Y 800 - Maintenance of Records Y Requirement 18 - Audits

100 - Basic Y 200 - Scheduling Y 300 - Preparation Y 400 - Performance Y 500 - Reporting Y 600 - Response Y 700 - Follow-up Action Y 800 - Records Y

1.1.2 Background – Not used

J. Acceptance Method

3.2.2 SRR will provide training of subcontractor personnel in the use of selected applicable SRS/SRR Engineering and Quality Programs procedures and processes. This training includes the application of appropriate SRS standards and guides, SPF Softwar...