ATTACHMENT E - Specifications.pdf

Arcadis 700 – 805 SW Broadway, Portland, OR, 97205 www.arcadis.com

Portland Public Schools

Electronic Security System Upgrades

Franklin, Roosevelt and McDaniel High Schools

Division 28 Security Systems

Issued for Qualification: September 18, 2026

Portland Public Schools DOCUMENT INDEX ESS Upgrade Franklin, Roosevelt & McDaniel High Schools Project Number 30255367 Page 1 of 45

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Division 28

Security Systems

Project Overview & Administration …………………………………………………… .................... …..28 00 00

Common Work Results for Electronic Security…………………………………………… ............. …..28 05 00

Access Control System ..................................................................................................................... 28 13 00

Appendices

Appendix A – Physical Security Standards for PPS Electronic Safety and Security

Appendix B – Access Control System Device Schedule Test & Commission

Appendix E – Drawing Package

Portland Public Schools SECTION 28 00 00 ESS Upgrade PROJECT OVERVIEW AND ADMINISTRATION

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1 General

1.1 DOCUMENTS

.1 This section of the Specification forms part of the Contract Documents and is to be read, interpreted and coordinated with all other parts.

1.2 RELATED DOCUMENTS

.1 Section 28 05 00 Common Work Results for Electronic Security

.2 Section 28 13 00 Access Control System

.3 Appendix A – PPS Electronic Safety and Security Standards 2022

.4 Appendix B – Access Control System Schedule Test & Commission

.5 Appendix E – Drawing Package

1.3 GENERAL SUMMARY

.1 The Contractor shall provide upgrades and replacements to Division 28 systems as described herein and as shown on drawings, .2 The Contractor is to provide integrations between the new Access Control and existing Systems as needed, .3 The following security systems are part of Division 28:

.1 Access Control System (existing)

.2 Door Override System (existing)

.4 All Tender Documents and Drawings are strictly confidential and must not be shared or distributed outside the PPS Cleared team who is working on this project. As-Built documents are to be given the same level of Security.

1.4 PROJECT CONTACT

.1 Proponents shall address all questions regarding the project to the Consultant.

Portland Public Schools

PPS Project Manager

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1.5 SCOPE OF WORK

.1 Contractor is required to add to the existing Access Control System with Kantech equipment to be compliant with PPS Standards. All Electronic Security Systems must remain fully functional throughout the project – coordinate system disruptions or outages with PPS by providing a work schedule at least two (2) weeks in advance of any planned work, .2 Unless otherwise noted, provide for all labor and material to constitute complete and operational systems as described herein and on drawings. The Electronic Security Systems shall include Access Control upgrade.

.3 Perform all work using fully competent workers in a neat, thorough, and professional manner, in accordance with Standard Industry Practice and manufacturer's installation instructions. Where these may vary, one from the other, follow the more stringent requirements, .4 Contractor to work with PPS, OTIS (Kantech KT-NCC and hardware configuration) to update programming for new doors as part of this project. The whole site will need programming changes to all doors to function with KT-NCC (rev)

.5 Any apparatus, appliances, materials, or work not shown on the drawings, but mentioned in the specifications, or vice versa, or any incidental accessories necessary to make the work complete and ready for operation, even if not particularly specified, shall be furnished, delivered, and installed by the Contractor, without additional expense to the Owner, .6 Electronic Security panels must be located in rooms shown on the drawings and must be marshalled in groups in multi-device panels which feature unswitched power with battery backup.

.7 Existing access control door devices (Rex, Strike, Crash bars, Reader, DPS) for doors which remain included in scope must be re-configured to the Kantech panels to work as intended. Phasing of the replacement is to be scheduled and coordinated with PPS to ensure no down-time and that the new system is programmed and ready for cutover for existing staff on a door-by-door basis, .8 Provide all programming required for KT-NCC integration, also re-programming of legacy DSO buttons as required for functionality with KT-NCC. The Reprogramming of the DSO for the KT-NCC will require the addition of a "Reset Card Reader" and a "Reset Button" to be added to the DSO Button. (rev)

.9 Provide all materials, equipment, labor, and services necessary to complete the supply, delivery, fabrication, assembly, installation, programming, commissioning, set-up, adjustment, and alignment of the Access Control system as specified herein and shown on the drawings.

.10 Provide all incidental or related products or materials necessary to ensure a complete operating system, including, but not limited to:

.1 Interface equipment, level matching equipment and isolation devices required to interconnect the equipment within the system and with other systems.

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.2 Power supplies, power boosters, relays, AC power strips, enclosure panels and junction boxes required to make the equipment function properly as a system.All mounting brackets or hardware required to integrate the equipment into the surrounding work and structure; all require seismic restraints and engineering thereof.

.3 Provision for future Connection to existing DSC systems currently installed at facility.

.4 Provision for the following:

.1 Provide all incidental or related products or materials necessary to provide a high-level of professional quality finish to equipment racks, enclosures, and cabling. These incidental products or materials include, but are not limited to blank panels, vertical / horizontal lacing bars, cable ties, cable tie mounts, terminal plates/ blocks, snake-skin’ cable dressing, Velcro straps, grommets, strain-relief, laser-printed cable ID labels, etc., .2 Provide all equipment, personnel, & resources necessary to facilitate testing and commissioning, .3 Provide as-built documents, diagrams, manuals, tests results, warranties and other documentation as specified, .4 Provide operation and maintenance training as specified, .5 Supply, delivery, and installation of seismic restraints in accordance with local building codes and regulations and any additional requirements specified herein. Contractor shall be responsible for all costs associated with obtaining all necessary professional approvals for all seismic restraints and related shop drawings. Seismic restraints without prior approval by a professional Seismic Engineer shall be rejected by the Consultant and/or the Owners authorized representative, .6 All Division 28 equipment must be connected to a specific Network VLAN designed and allocated for Electronic Security. Managed switches to be provided, .7 All network devices must be home-run to the location shown on the drawings and shall land on patch panels before continuation to network switch, .8 Network availability by PPS for the Kantech KTNCC will be made available prior to installation, .9 For detailed description of scope of work, refer to specific sections and drawings.

1.6 ACCESS TO SITE

.1 Contractors are responsible for all parking for employees, Project Number 30255367 Page 5 of 45

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.2 Contractor must coordinate with PPS any lay-down areas required for staging Division 28 equipment, .3 Site shall be cleaned and free of debris, material and equipment every day after work has been completed to avoid interference with day to day activities at the facility, .4 Contractor shall coordinate all site safety for trades in coordination with PPS. This includes site security, medical, communications, fire and mustering, .5 Contractors may be required to use an entrance dedicated specifically to them.

.6 Coordinate this entry and security protocols with the construction manager.

1.7 QUOTATION SUBMISSION

.1 The pricing submission of all bidders shall include the following:

.1 Base price for all materials and labor to fulfill the contractual obligation as specified herein, as shown on drawings and/or as required, .2 Contractor to allow for co-ordination with PPS for programming and commissioning confirmation of the newly installed Kantech panels and doors,

1.8 CLARIFICATION AND ADDENDA

.1 Replies to tender questions will be issued in writing in the form of RFI responses. Replies or modifications made in any other manner will not be binding and have no legal effect, .2 Addenda issued by the Consultant during the tender period shall become part of the contract documents and shall be reflected in the Contractor’s price.

1.9 RELATED WORK

.1 Successful Division 28 Contractor shall provide all data outlets required to support division 28 systems.

.2 Coordination with Division 8 contractors will be required for all electronically controlled openings. Contractor is required to inspect all doors included for access control in this project and ensure they fit and close currently. Any doors which are not suitable for installation of electronic access control to be reported by bidding contractor prior to submitting quotation,

1.10 DRAWINGS AND SPECIFICATIONS

.1 The Contract drawings and specifications form an integral part of the contract documents.

Neither the drawings nor the specifications shall be used alone. Work omitted from the drawings but mentioned or reasonably implied in the specifications, or vice versa, shall be considered as properly and sufficiently specified and shall be provided, Project Number 30255367 Page 6 of 45

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.2 Where conflict exists between drawings and specifications, the Contractor shall make allowance for the more expensive solution which meets the functional requirements of the project, .3 This specification part does not necessarily detail the quantities required. Refer to the appended drawings and technology floor plans to determine quantity of all required products and materials, .4 System drawings are functional drawings only. They are intended to show the general signal flow through the system and convey the design intent. They are not intended to show every required interconnection or interface/isolation component or device and are not to be used in lieu of Contractor’s shop drawings, .5 Devices may be relocated up to 1 (one) meter from the position shown on contract drawings without cost to the Owner, provided the unit is not installed prior to receiving direction for such relocation. Where relocation from drawings is proposed, Contractor must first show intent to consultant for final approval as some device locations are specific, .6 Floor plans are provided as a reference only and are not to scale– critical distances and measurements must be verified by obtaining actual measurements, .7 The Contractor shall obtain information from the Consultant where exact locations are not indicated, .8 Drawings are generally diagrammatic and are intended to indicate the scope and general arrangement of the Work. The Contractor shall not scale the drawings, but rather take field measurements, Contractor shall maintain one (1) complete set of white prints to be used exclusively for purposes of recording changes, deviations and revisions from the original contract (pay particular attention to the size and location of conduits, back-boxes etc.). Contractor to make allowances for $1,500.00 to be paid to the Consultant for transferring manual Record Drawings to electronic AutoCAD® format As-built drawings of Division 28 systems in the bid submission.

1.11 QUALIFICATIONS

.1 The Contractor must be currently manufacturer-certified on all technical products requiring such expertise and employ only certified trained personnel on this project. The requirement is for Kantech Global Edition certification. Certificates to be provided, Company and Technician. A list of all technicians dedicated to the project and Division 28 systems must be provided with bid documentation and must show current product certifications, .2 The Contractor and subcontractor(s) must have been regularly engaged in the supply and installation of Division 28 equipment similar to that specified herein for a minimum period of five years and must provide examples of such systems with contact information for site representatives, .3 Contractors must be currently licensed as Security Contractors in the State of Oregon

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.4 All products specified and supplied in this project must be sourced through manufacturers authorized distribution channels. The contractor must be authorized by the manufacturer or manufacturers approved distribution channels to supply, install and service products specified or approved for use in this project. Upon request, the contractor shall show proof of a contractual relationship with the manufacturer or manufacturer’s authorized representative to supply installation and /or provide warranty service. Contractor shall submit the manufacturer’s certification of products showing they are a current Value- Added Reseller (VAR) to Consultant and/or the Owners authorized representatives.

.5 Verification shall be specific to this job and generic (To Whom It May Concern) letters may not be deemed acceptable verification. The Contractor shall be responsible for all costs associated with the supply of required equipment through authorized supply channels and shall be fully responsible for all costs related to warranty issues of product.

1.12 DEFINITION OF TERMS

.1 Standard Industry Practice: Installation techniques and practices for similar installations, as established from time to time by standards and certification organizations such as ANSI, BICSI, EIA, INFOCOMM and NSCA. This specifically includes compliance with all applicable sections of EIA-568, .2 Interim Acceptance of the Work: Interim Acceptance of the Work has been reached when all adjustments stipulated in the Specifications as being a condition of achieving substantial performance of the Work have been made and the entire Work is ready for use or is being used for the purpose intended, .3 Meaning of terms:

.1 The word “provide” means to supply, install, commission, align, adjust, and de-bug; The expressions “perform the Work” mean “perform, construct, install, complete, protect, repair, replace, maintain, and test the Work and every part thereof in conformity with the Contract,” and variations of these expressions have corresponding meanings.

.2 Where the words “approved,” “accepted,” “required,” “authorized,” or words of similar import are used, such words refer to the approval, acceptance, requirement, or authorization of the Consultant unless expressly stated otherwise.

.3 The expressions “contract signing” and “award of a contract” mean the date of issue of the purchase order, and variations of these expressions have corresponding meanings.

.4 Where the words “shown,” “indicated,” “detailed,” “specified,” or words of similar import are used, such words refer to the specification and drawings unless expressly stated otherwise.

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.5 The word “including” or “includes,” or any variation thereof, when followed by an enumeration of items or things, in every case, are to be read as though the word

“including” or “includes,” or the variation thereof, was followed by the words “but without restricting the generality of the foregoing” and in no case presume that the items or things enumerated are complete or exhaustive or descriptive of the whole for which the items or things are constituent parts;

.6 Manufacturer refers to the company that manufactures the components and equipment backed by a warranty against defects. They also provide recommendations on the proper application and installation methodology of their products;

.7 Words “Tender”, “Proposal” and “Bid” used in this contract documents shall mean the same and are interchangeable.

.8 Words “Tenderer” or “Bidder” or “Proponent” used in these contract documents shall mean the party submitting the proposal or bid or tender response are interchangeable.

.9 The word “Contractor” shall mean the successful tenderer, bidder or proponent whose proposal is accepted by the Owner that results in them entering a formal contract with the Owner to perform the work.

.10 Words “Design Professional”, “Consultant” and “Engineer” used in this contract documents shall mean the same and are interchangeable.

.11 Words “Data Outlet” and “Computer Outlet” used in this contract documents shall mean the same and are interchangeable.

1.13 REGULATORY REQUIREMENTS

.1 Contractor shall comply with the latest:

.1 Oregon Building Code

.2 Oregon Electricity Speciality Code (OESC)

.3 Local by-laws.

.4 National Electrical Code

.5 National Building Code;

.6 NFPA Fire Code Regulations;

.7 State Building Codes and By-Laws;Worker’s Compensation Act;

.8 Industry standards – most current versions TIA, EIA, BICSI.

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.2 When multiple codes and/or regulations apply, follow the most stringent provision;

.3 Materials shall bear the approval of the Underwriters Laboratories® approval Standards designation (UL). Approvals other than these must meet and be approved for use and installation by local inspection authorities. Contractor shall be responsible for all costs associated with obtaining local approvals.

2 Products

2.1 GENERAL PRODUCT REQUIREMENTS

.1 All products and materials to meet or exceed the published specifications of the manufacturer, .2 Unless otherwise specified, all products and materials to conform to the specifications and requirements of all authorities having jurisdiction at the Place of Work. These include, but are not limited to, the Underwriter’s Laboratories (UL), local and provincial Building Codes, the American Society for Testing Materials (ASTM), and all applicable trade association specifications. Where there is conflict between these requirements, the more stringent requirements apply, .3 In the event of a power failure, after the restoration of main power, the security system shall revert automatically to normal service status without the need for operator intervention. If any electronic security system was powered down in any way, it must commence recording automatically upon power-up, .4 Unless otherwise specified, products and materials are to be:

.1 New, of recent manufacture, and carry full factory warranty: used, reconditioned, or repaired equipment or materials are not acceptable. When allowed in the specifications, ‘B’-stock or demo units are to be clearly identified as such at the time of bidding;

.2 The manufacturer’s warranty must be valid in USA.

.3 Commercial grade (unless otherwise specified);

.4 Highly user friendly in operation;

.5 Designed to require a low level of maintenance;

.6 As a minimum, alerts shall be provided for power loss, low battery and communication failure;

.7 If operated from AC power:

.1 Designed to operate from nominal AC power of 120 VAC & 208 VAC @

60Hz;

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.2 Provide an approved AC cord set equipped with a suitable plug, an approved external power supply, or an approved means for making a hard-wired AC mains connection.

.5 Consumables (i.e. lamps, fuse, or batteries) are to be readily available. Provide all AC plug strips (or rack-mounted power bars) required to power the supplied equipment, .6 Provide user licenses and passwords for all supplied software. These user licenses and passwords are to be registered under the name of the Owner or authorized representative.

2.2 PRODUCT ALTERNATES AND/OR SUBSTITUTES

.1 Reference Manufacturers & Products:

.1 Reference manufacturers and/or products are described herein – No

Substitutions.

.2 The Consultant may consider equivalent products only if it is of equal or better performance. This review will occur during the Shop Drawing review stage;

.3 The Consultant or the Owner has the right to reject any product during the Shop

Drawing stage that is found to be sub-standard or inferior in any way to the products specified in the published specifications.

.2 Sole Source Manufacturers & Products:

.1 Sole source manufacturers and products may be used within the quotation.

.2 It is the discretion of the Consultant or the Owner whether equivalent or superior products may be used.

.3 During the bidding phase, the bidder shall be responsible for ensuring that proposed product alternates and/or substitutes meet and/or exceed the published performance specifications, .4 The Owner reserves the right to request samples of equipment and a fully operational demonstration of all equipment being offered. These would be provided at no cost to the Owner, .5 If the Contractor substitutes any product without written permission, he shall be responsible for costs associated with supplying and/or installing products that will meet or exceed the specifications.

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3 Execution

3.1 SEQUENCE AND SCHEDULING

.1 The Contractor shall submit a complete Construction Schedule within seven (7) days of Awarding of Contract. It is the responsibility of the Contractor to coordinate scheduling of all aspects of the electronic security systems with the Owner and to confirm the exact date of completion, .2 The Construction Schedule shall indicate project milestones such as:

.1 Shop Drawings;

.2 Start of Division 28 cable Installation;

.3 Start of Division 28 Equipment Installation; Completion of any single system;

.4 Testing and Commissioning;

.5 Substantial Completion;

.6 Owner Training;

.7 Submission of manuals and as-built drawings.

.3 The Contractor shall accommodate changes in the Building schedule if they should occur. If these changes will affect any of the above-mentioned deadlines, the Contractor shall immediately notify the General Contractor, the Architect and the Consultant in writing, .4 The Contractor will be granted access to the site from 0700H to 1700H, five days a week.

3.2 PERMITS, FEES, TAXES AND INSPECTIONS

.1 Prior to execution of work, the Contractor shall obtain all necessary permits and licenses for compliance with State laws and regulations, .2 The Contractor shall be responsible for all permit, inspection and re-inspection fees.

.3 Permits shall be posted on-site and copies included with As-Built submittals, .4 The Contractor shall pay for all associated taxes.

3.3 PAYMENT FOR SERVICES BY OTHERS

.1 Where, in the Specifications, Contractor is required to arrange with others to have certain services carried out, or to have certain services performed, he shall allow for these in his tender and pay for any costs involved. (e.g. the payment to the Consultant for transfer of manual drawings to electronic CAD format, Division 8 lock work and Kantech Global programming by PPS), Project Number 30255367 Page 12 of 45

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.2 Disclosure of anticipated services by others is required in writing to the consultant during tender process. Should these services be determined necessary after award, the Contractor shall notify the project administrator as soon as practicable.

3.4 CONTRACTOR RESPONSIBILITIES

.1 Establishment and verification of dimensions, elevations, grades, boundaries shown on drawings and, reporting of any errors or inconsistencies to the Consultant before starting Work. Starting Work shall imply that the Contractor has verified all items and found them to be correct. Additional costs arising out of any subsequent rectifications shall be borne by the Contractor, .2 Co-ordinate work with other trades – including Door Hardware (Division 8) in an efficient and harmonious manner. Contractor is required to ensure all electrified door hardware provided by Division 8 matches the functional requirement and drawings of this tender package, Take whatever measures are required to protect Division 28 equipment from damage due to dust contamination or construction work activity, to the satisfaction of the Consultant, .3 The Contractor is responsible for ensuring the infrastructure is not damaged during the installation process (i.e. improperly supported cable bundles), .4 Contractor is responsible for the protection of the infrastructure from exposure to any elements that would void the manufacturer’s warranty, .5 Take necessary measures to maintain security and prevent unauthorized access to security communication rooms.

3.5 PROJECT MEETINGS

.1 When requested, the Contractor shall appoint a representative from the construction team attend coordination site meetings with the Project Manager, Consultant, and/or Owner’s Representative, .2 Contractor is required to have a designated Project Manager available to provide progress reports during scheduled conference calls. Calls are anticipated to be weekly once project is underway.

3.6 SHOP DRAWINGS

.1 Within ten (10) business days after award of contract, prior to ordering material and/or start of installation, The Contractor shall submit to the Consultant for approval:

.1 One (1) soft copy of shop drawings USB flash drive.

.2 Product samples (if requested);

.2 Shop drawings submittal shall include (but not be limited to):

.1 Equipment/material list in tabular format with following columns:

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.3 Specification Reference number – indicating applicable section and paragraph number of the Specifications;

.4 Manufacturer – product brand;

.5 Part number – clearly identifying the product (including any accessories, and equipment options);

.6 Brief Description of item;

.7 Notes column – dedicated for Consultant’s notes during review;

.2 In addition to PDF file format, provide equipment list in MS Word or MS Excel format.

.3 Catalogue cut-sheets shall clearly indicate (using yellow highlighter pen or arrow) product part number, accessories, and options. Submit only information pertinent to the project. Advertising literature and brochures of general nature will be rejected, .4 Provide a plan view drawing of Security Equipment rooms illustrating the layout of all Security, Electrical, Communication components and other equipment, Drawings for custom-fabricated hardware, indicating layout, critical dimensions, materials, finish, labeling and other relevant information. (Where applicable, include description of operation), .5 A description of all changes to the electrical, mechanical, or architectural aspects of the building that the Contractor has determined are necessary to achieve the installation and functional operation of the proposed systems, .6 A description of all proposed deviations from the Specifications, .7 Fire-stop design, identifying all locations to be fires-stopped, complete with documentation, a list of all firestopping materials to be used, and fire-stop systems to be installed shall be provided in advance of construction.

.3 For each requested substitute, provide manufacturer’s specification sheets and any other descriptive material required to demonstrate that the proposed item meets or exceeds the original specification. On such sheets listing several components or options, clearly identify the items you are proposing by using an arrow, circle, or other obvious notation.

Clearly indicate all limitations or exceptions to the specification requirements. Clearly indicate the specification section, part, article, and paragraph for which you are proposing the product as a substitute, .4 If a submittal is not complete, assume the cost for re-evaluation of subsequent submittals. These costs will be charged at the Consultant’s prevailing charge-out rates, Project Number 30255367 Page 14 of 45

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.5 By submitting shop drawings, product data, and samples, the Contractor signifies that he, or she has carefully reviewed and verified materials, quantities, field measurements, and related field construction criteria. It also signifies the Contractor has checked, coordinated, and verified that all information contained with shop drawings, product data, and samples conforms to the requirements of the Work and of the Contract Documents, .6 Consultant’s review of shop drawings does not infer any comment on quantities shown on the drawings. Shop drawing review does not relieve the Contractor of the responsibility of receiving required approvals from inspection authorities, .7 The Contractor shall not order or perform any portion of the Work requiring submittal and review of shop drawings, product data, or samples until the Consultant has approved the respective submittal.

3.7 DELIVERY, STORAGE, AND HANDLING

.1 All materials and equipment supplied and installed as part of this project shall be new.

.2 Deliver and store materials in original, unopened packaging. Assume all packing, transportation, and insurance costs, .3 All packaging material must be removed from site at the Contractor’s expense, .4 Ensure that all equipment and materials delivered to the site are received in writing by the Construction Manager or electrical superintendent. The Consultant is not authorized to sign for receipt of goods, .5 Store materials in a safe and secure location and protect against damage. Coordinate storage requirements with the general contractor, electrical superintendent or Owner’s representative, Any equipment that is mounted on the floor, ceiling, and walls during the construction stage shall be protected from dust, dirt, and accidental breakage due to activity by other trades. All other equipment that does not need to be mounted ahead of time shall be mounted during the finishing stage of the Work.

3.8 COORDINATION ON SITE

.1 Coordinate and cooperate with other trades and site-staff for timely accomplishment of installation including supply of special materials, rough-in , and sequencing of work, .2 Coordinate and cooperate with other trades and site-staff for timely accomplishment of system interfacing including supply of special materials, physical connections, testing, and adjusting, .3 Coordinate and cooperate with other trades and site staff for space needs and other needs to result in assemblies that are well integrated into the surrounding work, .4 The Contractor shall advise the Consultant of any specific equipment, materials or installation that are non-conforming with laws, by-laws or regulations of authorities having jurisdiction, Project Number 30255367 Page 15 of 45

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.5 Immediately upon discovering any apparent conflict between the Specifications and the drawings, or between two drawings, report the discrepancy to the Consultant for direction before proceeding with the affected work, .6 When requested, Contractor shall attend coordination site meetings with the Project Manager, Consulting Engineer and/or Owner’s Representative, .7 Coordinate with site-staff, PPS representative to avoid disruption of business.

3.9 OPERATIONS AND MAINTENANCE MANUALS

.1 There will be a $5,000.00 holdback which will be released upon submission and approval of all Operations and Maintenance Manuals.

.2 The Contractor shall submit to the Consultant for approval:

.1 One (1) USB flash drive with Operations and Maintenance Manuals in PDF format.

.2 Manuals shall be generated in searchable electronic PDF format. Any markups and/or highlighting must be done electronically. All pages of O&M Manuals

(including a cover page) shall be saved as a single PDF file. The file shall contain electronic bookmarks for all products grouped by installed systems to facilitate easy and fast lookup of the information. The content of printed and PDF Manuals shall be formatted in a searchable electronic PDF file. Any markups and/or highlighting must be done electronically.

.3 One (1) USB flash drive with a complete set of Division 28 As-built Drawings in

AutoCAD2012 or newer and PDF format.

.4 One (1) printed copy of Operations and Maintenance Manuals which must be

“searchable” with pdf programs.

.5 One (1) printed copy of Division 28 As-built Drawings.

.6 One (1) printed copy of each Appendix sheet showing Test and Commission of individual systems. The Excel version of each will be provided to the Contractor by the Consultant upon award of contract.

.3 After approval of Operations and Maintenance Manuals by the Consultants, the Contractor shall provide following Operating and Maintenance Manuals:

.1 Two (2) USB flash drives with Operations and Maintenance Manuals in PDF format;

.2 Two (2) USB flash drives with a complete set of Division 28 Data Sheets, Test and Commission Documents and As-built Drawings in AutoCAD2012 or newer and PDF format;

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.3 Two (2) printed copy of Operations and Maintenance Manuals. (Confirm number of printed copies with the Consultant and WSI before printing – fewer may be allowed);

.4 Two (2) printed copy of Division 28 As-built Drawings.

.4 Project Record Drawings including, but not limited to:

.1 Overall system schematics; if the originals are large drawings, reduce them to one or more 'A'-size drawings to fit into the binder;

.2 All integrations between different systems are to appear as line-diagrams on separate page from risers or floor-plans to clearly show how and where integrations occur;

.3 As-installed riser diagrams and drawings of installed cabling and equipment. For communication devices, indicate signal type and settings;

.4 Equipment rack and patch panel layout drawings;

.5 Wire run lists showing all cables identified by the actual designations affixed to each cable;

.6 Identification of existing devices showing their locations on drawings (if not shown in tender package) and as much head-end and cabling information as found available, .7 Pin-out schedules or diagrams for all special-purpose connectors;

.8 "As-built" mechanical and layout drawings of custom-fabricated panels or boxes;

.9 Floor plans indicating the following:

.1 Location of the following Division 28 devices:

.1 Junction boxes and any other applicable devices;

.2 Workstation and any other interface locations;

.3 Backup power supply locations;

.2 Access Control equipment locations. Provide wire numbers next to icon on drawings.

.5 Operations Manual consisting of one or more 3-ring binders with hard cover sectioned by tabs, with proper label identification on the spine and cover and containing:

.1 Special operational instructions for the system as a whole (e.g.: start-up/shutdown procedures); provide typical procedures to activate each major system function;

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.2 Provide screen-capture images from actual system on-site to walk users through key functions;

.3 Copies of manufacturer's operating manuals for each unique piece of installed equipment or software;

.4 Hyperlinks to manufacturer-provided training and instructional videos (such as those found on YouTube);

.5 Brief operating instructions for custom-fabricated equipment;

.6 Where applicable, include the following:

.1 Installation disks (including licensing and passwords) for all required software;

.2 Back-up USB flash drive containing final and accepted configuration of the system;

.3 Keys for all installed devices and equipment;

.4 Driver bits for tamper-resistant fasteners.

.7 A manufacturer's warranty certificate for each unique piece of equipment; if warranties are required to be registered, supply a warranty registration form for each piece of equipment to be registered; failure to provide warranty registration materials, at a minimum, binds the Contractor to the same terms and conditions as the manufacturer would have had to meet had the warranty been registered;

this in no way reduces any other warranty obligations of the Contractor under the

Contract.

.6 Maintenance Manual consisting of one or more 3-ring binders with hard cover sectioned by tabs, with proper label identification on the spine and cover and containing:

.1 A table of contents;

.2 Contractor data consisting of a page listing names, addresses, phone and fax numbers, and any other relevant contact information for the Contractor;

.3 A copy of this specification;

.4 A copy of all documents modifying the specification (e.g.: addenda, site memos, relevant correspondence, Change Orders, etc.); bind these in date order from earliest to latest;

.5 Equipment list, broken down by system; for each line item, show the quantity provided, the manufacturer's name, the full model number, and a brief functional description (e.g.: "Intrusion Alarm Keypad "); this list should logically follow the overall system flow diagrams when read from left to right, first page to last;

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.6 A list of consumables (e.g.: lamps, fuses, or batteries) required to keep the system operating over time, along with sources of supply (if not readily available);

.7 All warranty certificates;

.8 A recommended maintenance schedule followed by preventative maintenance and user-maintenance procedures, along with details on how to obtain service;

include copies of sections from the applicable manufacturer's product manual's maintenance sections, along with any other maintenance procedures recommended by the Contractor; clearly highlight any maintenance procedures required by the manufacturer to keep the manufacturer's warranty in force;

include a troubleshooting guide detailing the more common malfunctions;

.9 Final settings of set-up of all programmable hardware supplied under the

Contract, if different from the factory default; configuration settings of all software supplied under the Contract;

.10 All user IDs, account names, passwords, software license keys and security codes associated with all equipment or software. Contractor usernames and passwords are to be removed at time of hand-over to Owner;

.11 A table of all networked devices to show network settings and addressing. This includes but is not limited to: device name, MAC address, IP address, subnet mask, and gateway. Provide MS Excel-compatible spreadsheet file in electronic manual;

.12 Schematic drawings of all custom-fabricated equipment; schematic drawings showing all modifications to off-the-shelf equipment.

.7 All final submittals must ultimately be provided to the PPS representative

3.10 TESTING & COMMISSIONING

.1 Appendix items A will be made available to the contractor in Excel format to allow for recording of test and integration results after award. These documents shall be used for this purpose and then copies printed and included with O&M submittals. The source documents are the property of the Consultant and may not be used by the Contractor on other projects without express permission from the Consultant. All software and firmware details are to be included for each device at time of substantial completion and noted on the Appendix Test & Commission sheets, .2 A UPS load test report is required for each UPS device implemented in the final system design to show the amount of time it will operate under load in absence of AC power, .3 A network test report will be required for all network cables terminated and used for any part of the electronic security work or LAN component. All network cables must land on a patch panel at each head end prior to further connection, .4 An OTDR test report will be required for all fiber work once final terminations are made, Project Number 30255367 Page 19 of 45

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.5 On-site tests are to be conducted in the presence of the Consultant and the Owner’s representative(s) who may suspend or discontinue testing at any time if performance is unsatisfactory. Additional testing will be resumed when corrective action has been performed. Any additional costs incurred due to failed testing are the responsibility of the Contractor, .6 Contractor must formally call for the Substantial Completion inspection at least two (2) weeks in advance of expected date, .7 Cyber security shall be coordinated with the Owner’s IT team and accomplished by implementing measures which include (but are not limited to) the following;

.1 No hard-coded passwords will be allowed in any electronic security system component. In all cases, passwords must be changeable and factory back-doors are not permitted;

.2 All usernames and passwords which are default on newly installed equipment must be changed in coordination with the Owner. All installer-specific usernames and passwords installed during course of installation and configuration are to be removed at time of final acceptance and verified with Owner and consultant;

.3 No programming of electronic security systems is permitted via Contractor computer or laptop; Remote access to be coordinated with PPS.

.4 Once the electronic security systems are installed as a Local Area Network there shall be no connection to any other network device either new or existing without permission from the Owner or Consultant.

.5 Operation and Maintenance manuals are to include recommendation for complexity and duration of password changes once the Owner takes ownership of the system. Password strength should be minimum of 16 characters containing numbers, letters and symbols. Recommendation should be made that each user or operator be required to have unique log-in identifier for audit and security;

.6 Manufacturer Hardening Guides are to be adhered-to and included with closeout submittals.

3.11 TRAINING

.1 Training will be required for multiple user groups with a “train-the-trainer” approach. This approach will empower key senior personnel representing each user-group to train their own personnel on what is relevant for daily operation of systems. (2) 1 hour sessions to be accounted for

.2 Contractor shall coordinate with Owner to provide manufacturer training on the operation and administration of each of the systems and of the complete integration. Contractor is required to coordinate a multi-day training approach which is to include each Electronic Security System.

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.3 Training syllabus shall be compiled and approved by the Owner’s designated representative before commencing video training session(s). The contractor is responsible for video recording of the sessions.

.4 A “Quick Guide” for all new systems is to be developed by the Contractor in both electronic and hard copy.

3.12 WARRANTY & SERVICE

.1 Warrant all supplied products, regardless of manufacturer, for a minimum of one year on parts and one year on labor without limitation other than those stated herein. This warranty is to apply to all equipment malfunctions not caused by abuse or misuse by the Owner or their agents. This warranty is to include all equipment modified by the Contractor, as well as the modifications themselves and including any integrations created for this project, .2 Warrant all supplied software and firmware, regardless of manufacturer, for a minimum of one year without limitation other than those stated herein. During this period, provide all major updates and upgrades at no cost, whether normally charged for by the manufacturer or not, .3 Warrant software programming done on programmable systems for a minimum of one year on labor without limitation other than those stated herein. This warranty is to apply to all bugs, glitches, or other program malfunctions directly attributable to programming errors. This does not include adding features after the final programming changes have been made (i.e. changes made after the first month or two of full operation). This also does not apply to any programming changes made by the Owner or its agents, (rev)

.4 Warrant the installation work for a minimum of one year on parts and one year on labor without limitation other than those stated herein. This warranty is to apply to all malfunctions directly attributable to faulty installation work or materials, .5 Warrant all supplied software and firmware, regardless of manufacturer, for a minimum of one year without limitation other than those stated herein. During this period, provide all major updates and upgrades at no cost, whether normally charged for by the manufacturer or not, .6 Begin the warranty period upon substantial completion of work or first beneficial use of system, whichever occurs first. First beneficial use must be documented and agreed-upon by Consultant and Owner, .7 If any manufacturer's existing warranty on any supplied product is less than the terms specified herein, is prorated, or has limitations, extend the manufacturer's warranty to meet the requirements stated herein. Assume all costs associated with such warranty extension, .8 Warranty on products supplied by the Owner is not the responsibility of the Contractor.

Should damage occur to these products as a result of the installation, the Contractor will be responsible for product replacement, Project Number 30255367 Page 21 of 45

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.9 In the event that any manufacturers' warranties are for a longer term than specified herein, ensure that all such warranties are fully transferred to the Owner. Transfer of any warranty to the Owner must not, in any manner, diminish the Contractor's responsibilities as stated herein, .10 Submit manufacturer's warranty certificates and registration forms as required under the "OPERATIONS AND MAINTENANCE MANUALS" article, .11 Nothing in any of these warranties is to limit any rights or remedies the Owner may otherwise have under the Contract with respect to defects in material and workmanship, .12 Warranty is limited to new equipment only. Integrations to existing equipment are not included in warranty provided a failure of the existing equipment was cause for any system failure, .13 The Contractor shall process all warranty requests from the Owner or its agents during the warranty period. In the event that a reported malfunction proves to be caused by abuse or misuse by the Owner or its agents, charge the Owner for the repairs, if authorized to make such repairs by the Owner, at prevailing labor rates.

3.13 FINAL ACCEPTANCE

.1 Final Acceptance shall be granted upon resolution of deficiencies (if any) resulting from the Interim Acceptance Review. In addition, the following stipulations must be met:

.1 The Contractor shall supply to the Owner and the Consultant a complete report of positive test results for approval and system acceptance.

.2 Submit to the Owner and Consultant a Certificate stating that system is fully operational; and that meets all standard requirements as instructed in the contract documents and as required;

.3 Provide manufacturer’s warranty certification or application documents as specified.

.2 Provide all requirements as specified under the article “OPERATIONS AND

MAINTENANCE MANUALS”,

.3 Declaration of Interim Acceptance is at the discretion of the Consultant and Owner.

3.14 SEISMIC RESTRAINT

.1 Obtain the approval of a professional engineer for drawings that detail the installation of suspended overhead equipment and seismic restraints. Provide these drawings as part of your Closeout Submittal. The cost of this professional service shall be included in the quotation amount.

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3.15 PROTECTION

.1 During the installation phase, protect finished or unfinished work against damage or loss.

In the event of such damage or loss, immediately replace or repair such work or equipment at no cost to the Owner.

3.16 DAMAGE

.1 Where existing structure, grade or pavement is required to be removed, altered or otherwise defaced to facilitate the installation, it will be contractor’s responsibility to arrange for such work, .2 Any equipment, structure, pavement or grade damaged by the execution of this Contract will be repaired to its original condition. Any cost incurred for such work shall be at cost to contractor, .3 Irreparably damaged equipment; structures, walls, surfaces etc. shall be replaced at cost to Contractor, .4 If the finish of new equipment, structures, walls, surfaces etc. is damaged by the contractor, the Contractor, at the discretion of the Consultant, shall either replace or restore the equipment, structures, walls, surfaces etc. to its original condition by re-spraying, refinishing, etc. at no cost to the Owner, .5 Oversize openings shall not be patched up with loose plates or oversize washers.

Oversized openings shall be considered damage to the equipment and are to be treated as specified above, .6 The Contractor shall use extreme care when working near existing services and any services disturbed will be replaced at his cost to the satisfaction of the Consultant.

-END OF SECTION 28 00 00-

Portland Public Schools SECTION 28 05 00 ESS Upgrade COMMON WORK RESULTS FOR ELECTRONIC SECURITY

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1.1 DOCUMENTS

.1 This section of the Specification forms part of the Contract Documents and is to be read, interpreted and coordinated with all other parts.

1.2 RELATED DOCUMENTS

.1 Section 28 00 00 Project Overview and Administration

.2 Section 28 13 00 Access Control System

.3 Appendix A – PPS Electronic Safety and Security Standards 2022

.4 Appendix B – Access Control System Schedule Test & Commission

.5 Appendix E – Drawing Package

1.3 INTEGRATED SECURITY SYSTEMS

.1 Electronic Security – Description: Install, upgrade and integrate Integrated…